SOURCES SOUGHT
R -- SOURCES SOUGHT ONLY FOR CLEANING SERVICES
- Notice Date
- 8/7/2009
- Notice Type
- Sources Sought
- NAICS
- 812320
— Drycleaning and Laundry Services (except Coin-Operated)
- Contracting Office
- Department of Veterans Affairs, VA Great Lakes Healthcare System, Department of Veterans Affairs Great Lakes Healthcare System, Department of Veterans Affairs;GLAC (69D);5000 W. National Ave;Milwaukee WI 53295-0005
- ZIP Code
- 53295-0005
- Solicitation Number
- VA-69D-09-RI-0536
- Response Due
- 8/14/2009
- Archive Date
- 10/13/2009
- Point of Contact
- Matthew Wrightmatthew2.wright@va.gov<br />
- E-Mail Address
-
email
(matthew2.wright@va.gov)
- Small Business Set-Aside
- N/A
- Description
- STATEMENT OF WORK-DRY CLEANING RESPONSE DUE DATE: AUGUST 14, 2009 12:00 NOON CST This is a Request for Information to determine possible sources to provide Dry Cleaning Services for the Abraham Lincoln National Cemetery located at 20953 W. Hoff Road, Elwood, Illinois 60421. The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) is conducting market research to identify SDVOSB, VOSB, small and/or large businesses capable of providing dry cleaning services to the above location. The Cemetery is located approximately 20 minutes from Joliet IL. NAICS CODE: 812320. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY and in accordance with FAR 52.215-3 and 15.202(e), responses to this notice are not an offer and cannot be accepted by the Government to form a binding contract. The RFI will be used as a market research tool only, to determine the availability and adequacy of potential sources. The Great Lakes Health Care System (VISN 12) assumes no contractual or other obligations as a result of the issuance of this RFI, the preparation or submission by a respondent. This RFI does not constitute an invitation for bids, a request for proposals, a solicitation, or a request for quotes. The respondent shall be solely and fully responsible for all costs associated with the development, preparation, transmittal, and submission of any material in response to this RFI. Responses and/or materials submitted will not be returned. No telephone calls will be accepted. Respondents shall indicate the name of their company; address, telephone number and if the firm currently has a GSA or FSS contract Number. Once the responses to the above are received, a determination will be made by the GLAC if a formal RFQ will be issued. GSA Contractors are encouraged to respond. The anticipated agreement of a formal RFQ would be for the period beginning on or about August 2009 through September 30, 2009 plus up to four (4) additional option renewal periods. Businesses must have the ability to provide dry cleaning services for the types of clothing listed below and shall have the ability to pick up the Dry Cleaning at the above mentioned location and deliver back to the Cemetery within a reasonable amount of time. The exact time to complete the services will be mutually agreed upon between the successful bidder and the facility if a formal RFQ or delivery/task order is issued. A reasonable amount of time as accepted in the industry will be taken into consideration. The quantity of dry cleaning varies from month to month and the exact quantities will be provided to a successful bidder at least one week in advance of required services, if a formal RFQ is issued as indicated above. The majority of the type of dry cleaning is a mixture blend of cotton/poly and cotton. The Veterans Administration cemetery does have winter gear as well which some consists of down fabric. The articles are mainly uniforms and clothing at Abraham Lincoln National Cemetery. The following information is requested as estimated costs to provide services and will be used for budgetary purposes only. Best Value determination will be made upon receipt of any formal documents as indicated above with the successful vendor. Vendor shall provide prices for the following preliminary costs for a quantity of one (1) to have the items picked up and returned to the facility noted above. IF your firm is not able to provide delivery and/or pick up services and therefore, are not included in these prices please indicate this in the space provided below: Trousers/Slacks: $___________ Ladies Jackets/Blazers:$___________ Sport Coats:$___________ Sweaters:$___________ Coveralls:$___________ Hooded Sweatshirts:$___________ Coats:$___________ Table Skirts:$___________ Rain Suits:$___________ Ties:$___________ Mens Shirts:$___________ Ladies Blouses:$___________ _____Yes we offer delivery services and are included in the above estimated cost (VA Preference) _____ No we do not offer delivery services and therefore must be dropped off by the facility see Paragraph 2 below. GENERAL REQUIREMENT: The following guidelines will be used if a formal RFQ/Task order or delivery order will be issued based upon the results of this RFI. 1.Option 1: All Dry Cleaning shall be picked up and returned to the facility on dates and times mutually agreed upon between the Contracting Officers Technical Representative (COTR) and the vendor if the result of this RFI warrants the issuance of a formal Request for Quote (RFQ). 2.Option 2: Although Option 1 above is preferred, if delivery service is not available, contractor shall provide exact location of the contractors establishment and total time that it would take to get from the facility to the contractors location. If vendor is not able to pick up and deliver, then please complete the following information: Contractors location: ____________________________ Contractors Phone: ______________ ____________________________ Total time from site to site ________ ____________________________ 3.If an RFQ is issued as a result of this RFI, the vendor will provide tickets (with quantities and prices) upon each pick up. All invoices will be mailed to the Austin Payment Center monthly at the address which will be provided to the successful contractor. Payments will be made within 30 calendar days of receipt of the invoice in accordance with the Prompt Payment Act. However, in an effort to expedite payment, contractor shall also include the following: Vendor accepts Credit Cards ________ Vendor does not accept credit cards______ 4. Federal Acquisition Regulations require all contractors doing business with the government to be registered in the governments Central Contractors Registration located at www.ccr.gov as follows: _______ Yes I am already registered in ccr _____ No I am not currently registered but can meet this requirement. 52.204-7 Central Contractor Registration. (Apr 2008) (a) Definitions. As used in this clause Central Contractor Registration (CCR) database means the primary Government repository for Contractor information required for the conduct of business with the Government. Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities. Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern. Registered in the CCR database means that (1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and (2) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record Active. The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process. (b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation DUNS or DUNS +4 followed by the DUNS or DUNS +4 number that identifies the offerors name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database. (c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. (1) An offeror may obtain a DUNS number (i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or (ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office. (2) The offeror should be prepared to provide the following information: (i) Company legal business. (ii) Tradestyle, doing business, or other name by which your entity is commonly recognized. (iii) Company Physical Street Address, City, State, and ZIP Code. (iv) Company Mailing Address, City, State and ZIP Code (if separate from physical). (v) Company Telephone Number. (vi) Date the company was started. (vii) Number of employees at your location. (viii) Chief executive officer/key manager. (ix) Line of business (industry). (x) Company Headquarters name and address (reporting relationship within your entity). (d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. (e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation. (f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Governments reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (g) (1) (i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business days written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12 of the FAR; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name. (ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the Suspension of Payment paragraph of the electronic funds transfer (EFT) clause of this contract. (2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractors CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the Suspension of payment paragraph of the EFT clause of this contract. (h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757. (End of clause) 5.Interested vendors should complete and return this RFI document in its entirety and email their respond with their company name, address, contact name, telephone number, fax number and capabilities in writing to Matthew Wright, Purchasing Agent for the Great Lakes Acquisition Center, Milwaukee WI via e-mail at matthew2.wright@va.gov. No solicitation documents exist. Information received shall be considered solely for the purpose of determining whether or not to compete this requirement and will be solely within the discretion of the government. THIS IS NOT A REQUEST FOR PROPOSALS, QUOTATIONS OR BIDS. PRICING WILL BE USED FOR MARKET RESEARCH PURPOSES TO DETERMINE PRICE REASONABLENESS. THE GREAT LAKES ACQUISITION RESERVES THE RIGHT TO SOLICIT THIS SERVICE FROM A SDVOSB, VOSB, LARGE OR SMALL BUSINESS IN DETERMINING THE BEST OVERALL VALUE TO THE GOVERNMENT. 6.RESPONSE DUE DATE: RESPONSES TO THIS RFI ARE DUE NO LATER THAN WEDNESDAY AUGUST 14, 2009 AT 12:00 NOON. VENDOR DATA 1. Contract Administration: All contract administration matters will be handled by the following individuals: CONTRACTOR: _______________________________________________ _______________________________________________ _______________________________________________ Duns #:_______________________________________________ TIN #_______________________________________________ GSA/FSS #_______________________________________________ E-Mail Address:_______________________________________________ b. GOVERNMENT:Vendor will be required to send this completed document to the following no later than Friday April 10, 2009, 12:00 noon CST. Matthew Wright, Contracting Officer - matthew2.wright@va.gov Great Lakes Acquisition Center Building 6 - SPC 5000 West National Ave. Milwaukee WI 53295 Fax (414) 902-5510 SUBMITTED BY: ______________________________________________ DATE: ___________________
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