SRCSGT | 65 | The Pacific Region Tri-Service Regional Business Office (TRBO) Region 12 announces a Request for Regional Incentive Agreement Quotation (RFRIAQ) for the standardization of Blood Pressure Cuffs, Disposable.

FBO DAILY ISSUE OF AUGUST 14, 2009 FBO #2820
SOURCES SOUGHT

65 -- The Pacific Region Tri-Service Regional Business Office (TRBO) Region 12 announces a Request for Regional Incentive Agreement Quotation (RFRIAQ) for the standardization of Blood Pressure Cuffs, Disposable.

Notice Date: 8/12/2009
Notice Type: Sources Sought
NAICS: 423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Contracting Office: Department of the Army, U.S. Army Medical Command, Pacific Regional Contr Ofc TAMC, Pacific Regional Contr Ofc TAMC, ATTN: MCAA PC BLDG 160, 160 Krukowski Road, Honolulu, HI 96859-5000
ZIP Code: 96859-5000
Solicitation Number: W81K02-09-T-3022
Response Due: 9/2/2009
Archive Date: 11/1/2009
Point of Contact: Mary L. Summers, 8084333686<br />
E-Mail Address: Pacific Regional Contr Ofc TAMC
(mary.summers1@us.army.mil)
Small Business Set-Aside: N/A
Description: The primary objective of this program is to standardize the quality of care across the regions based on the critical balance of clinical efficacy and value determination that represents the clinically preferred product or source(s) at the best possible price. It is also intended that standardized products be obtained through the Department of Defense Prime Vendor Program. As a clinically driven program, products will be selected based on their ability to meet the clinical evaluation expectations as a primary consideration. Price is the second factor in the decision and should demonstrate cost containment, cost avoidance and/or cost savings. The major Medical Treatment Facilities (MTFs) in the Pacific Region, TRBO Region 12 area include but are not limited to Tripler Army Medical Center, U.S. Naval Hospital Okinawa, U.S. Naval Hospital Guam, U.S. Naval Hospital Yokosuka, MEDDAC-K Seoul, 374th Medical Group Yokota Air Base, 18th Medical Group Kadena Air Base. This standardization action is part of the Medical/Surgical Prime Vendor program executed by the Defense Supply Center Philadelphia (DSCP), Directorate of Medical Materiel. In order to participate, your company must have a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the Prime Vendors for the program. This is pursuant to the DAPA clause by which DAPA holders agree to the standardization process and to allow Prime Vendors to distribute their products. This RFRIAQ is a supplement to the Prime Vendor Program and is not a contract. For additional information regarding DSCPs Prime vendor program please access their web site at https://dmmonline.dscp.dla.mil The resulting Regional Incentive Agreement (RIA) will be for a base period of two years (24 months) from date of selection with three 12-month option periods. Anticipated selection date is Oct 2009. The evaluation will be based on technical, clinical, and pricing factors. The Technical/Company and Clinical/Performance evaluation factors, when combined, are considered significantly more important than cost or price. As the technical and clinical evaluation results become more equal, price will become more important. The selection will be determined utilizing best value/ trade-off criteria. The selection of a single vendor is anticipated. However, if no single vendor can meet the total requirement of the Region, the Government reserves the right to make two or more selections for RIAs. In this event, selection would be based on a combination of MTF preference and product availability. Point of Contact: Mary Summers, TRBO Team Leader 808-433-3686, mary.summers1@us.army.mil Cheryl Janus, RN, TRBO Clinical Analyst 808-433-7985, cheryl.janus@amedd.army.mil B. Products & Performance Required. The Pacific Region is seeking product line items in the category of Blood Pressure Cuffs - Disposable which at a minimum, includes the following products in the following sizes: 1)Neonate: size range 3-6 cm, 4-8 cm, 5-11 cm, 7-14 cm, 8-15 cm; 2) Infant: size range 8-14 cm; 3) Child: size range 13-21 cm; 4) Small Adult size range 18-26 cm; 5) Adult: size range 25-36 cm; 6) Large Adult 32-43 cm; 7) Thigh: size range 42-55 cm. Within this region, this product line has an estimated annual dollar requirement of $11,036. This forecast is based on historical prime vendor sales during a recent 12-month period. To assess a more accurate picture of the purchases for this product category, the TRBO contacted the major vendors for Blood Pressure Cuffs-Disposable and requested recent credit card purchases for these products. Based on this information, and regulatory input for these products, we project that the total future annual spend for disposable blood pressure cuffs across the Pacific Region will be approximately $ 36,000 per year due to a transition to disposable cuffs. C. Instructions to Vendors DAPA holders interested in participating in this standardization initiative should email their (1) Company name and address, (2) Point of Contact (POC) (Name and Phone Number, Fax Number, and E-mail address) to mary.summers1@us.army.mil AND cheryl.janus@amedd.army.mil. Submissions must be received by 5:00 post meridiem (p.m.) Hawaii Standard Time (HST) on the specified closing date/time of this solicitation. Vendors that fail to meet this submittal deadline will be disqualified from participating. All e-mail communications between vendors and the region must be digitally signed. This process will include vendor requirements to provide electronic responses to technical criteria, no charge product samples and literature for clinical evaluation, and submission of electronic best price quotes. Due to the potential for email to be lost in transmission, vendors are strongly encouraged to confirm with the Regional POC stated above that their initial submission, quotes, and literature or other requested information has actually arrived at the Regional TRBO. Receipt should be confirmed early enough to allow adequate time for resubmission before the due date/time, should a problem occur with the first submission. The region reserves the right to cancel, repost, or reissue the FBO if industry response is low. D. Source Selection Procedures The Tri-Service Product Review Boards (TPRBs) are the governing body of the standardization process and program. These boards include clinicians and logisticians from the MTFs within the Pacific Region. The board is chaired by the Designated Senior Logistician (DSL). The DSL is the deciding official for this initiative. The Pacific Region TPRB is Co-Chaired by a physician from Naval Hospital Yokosuka and an Air Force Nurse Corps officer assigned to the Hawaii Multi Service Marketing Management Office (MSMMO). The Region intends to evaluate quotes and select a vendor or vendor(s), without discussion. Vendor quotes should contain the vendor's best product matches for the products or product lines requested in this announcement. Vendor quotes should contain the vendor's best responses to all technical and/or company questions listed in this announcement. Vendor quotes should contain the vendor's best tiered-pricing discounts off of the vendor's DAPA pricing (based on committed volume of 80% of the total requirements of the MTFs in the Pacific Region). Additionally, the Region reserves the right to conduct discussions and request revised quotes, if it is determined to be necessary. Interested vendors are to respond to this Federal Business Opportunity (FBO) announcement by emailing their intent to participate to the above POC by the required response date. This source selection procedure is a one-step process. The TRBO will request responses to the technical/company criteria, the no charge literature and no charge sample sets, and best value pricing from the vendor in a one-step source selection process. Vendors will have 30 calendar days to respond to the TRBO with their technical/company criteria, delivery of the no charge literature and no charge sample set to the participating MTFs, and submission of best value price quotes. Vendors technical criteria response will be in a prescribed electronic spreadsheet format. Best value pricing will be in a prescribed electronic spreadsheet format, based upon the total requirements of the Pacific Region. Vendors that fail to respond to the technical/company criteria or fail to send the no charge literature, and/or the no charge sample set, or fail to provide a best value price quote will be disqualified from further consideration in the standardization initiative. No charge literature and no charge samples must be received by the participating MTFs by close of business (COB) 5:00 PM HST, 30 days after the date of request to supply samples. All vendors must send the TRBO verification regarding the date of shipment. All communications of significant acquisition milestones (such as invitations to participate, or notices of disqualification) must be digitally signed. Vendors that have been disqualified will be notified in writing by e-mail at the conclusion of the process. Acceptability for purposes of evaluation of technical/company criteria is defined as follows: 1) based on the vendors responses, the evaluators have reasonable confidence the line of products and/or services submitted meet the medical standards of care of the community, applicable to such products or services, 2) the vendors information provided is factually correct. Any misrepresentation of information will disqualify the vendor from further consideration. The specific standard for technical acceptability will be set forth with the individual statement of each criterion, as required. The no charge samples to be provided are as follows: Blood Pressure Cuffs Disposable types: 1)Neonate [completely latex and di-(2-ethylhexyl)phthalate (DEHP) and polyvinyl chloride (PVC) free] in size range 3-6 cm, 4-8 cm, 5-11 cm, 7-14 cm, 8-15 cm; 2) Infant: size range 8-14 cm; 3) Child: size range 13-21 cm; 4) Small Adult size range 18-26 cm; 5) Adult: size range 25-36 cm; 6) Large Adult 32-43 cm; 7) Thigh: size range 42-55 cm. Vendors that do not meet the deadline to deliver the literature and samples by the deadline or fail to send literature and samples to the MTFs will be disqualified from further consideration in this standardization initiative. The designated MTFs that will be participating in the clinical evaluation are: Tripler Army Medical Center, U.S. Naval Hospital Okinawa, U.S. Naval Hospital Guam, U.S. Army Health Clinic Schofield Barracks, and Naval Health Clinic Hawaii. The no charge literature and no charge sample sets are required to be shipped to the following MTFs: Tripler Army Medical Center ATTN: George Fitzgerald and Cheryl Janus, RN TPRB Standardization Committee Logistics Division, Materiel Branch Bldg 161 Krukowski Road Honolulu, Hawaii 96859-5000 (808) 433-1711/ 1737 US Naval Hospital Guam ATTN: Mr. J. Duenas & LCDR J. Hicks TPRB Evaluation Samples Farenholt Road Bldg 1, Room L103 Attn: Supply Officer Agana Heights, Guam 96910 671-344-9671 US Naval Hospital Okinawa Japan ATTN: HMC A. Alonzo, USN & LTJG D. Salinas, NC, USN TPRB Evaluation Samples Attn: Supply Chief Bldg 6000, Camp Lester Chatan-Cho, Nakagami-Gun, Okinawa, Japan 904-0103 011-81-611-743-7815 US Naval Hospital Yokosuka Japan ATTN: Mr. Rockie Ramirez & CDR A. Acevedo, NC, USN TPRB Evaluation Samples Warehouse Bldg E-18 1-Chome, Honcho, Yokosuka, Kanagawa 238-0041 PO N68292 011-81-46-816-8592/7130 Naval Health Clinic Hawaii, Code 02 ATTN: Mr. Raoul Allen & CDR L. Masuoka, DC, USN TPRB Evaluation Samples 480 Central Avenue Pearl Harbor, HI 96860-4908 808-471-2594 Specific Clinical Product Teams (CPTs), at the designated MTFs, will evaluate the clinical/performance criteria using a likert type scale, with a one to five rating. One (1) = Strongly Disagree; Two (2) = Disagree; Three (3) = Neutral; Four (4) = Agree; Five (5) = Strongly Agree. The evaluating CPTs, which consist of physicians, nurses, allied health professionals, and technicians from the participating MTFs will evaluate the products based on the evaluation criteria below. The TPRB CPT intends that clinical evaluations be conducted in a clinical (patient) setting. The Region intends to evaluate quotes and select a vendor or vendor(s), on initial submission/quotes. The region intends to evaluate quotes and select a vendor or vendors, on initial submission/quote, without discussion. However, the Region reserves the right to conduct discussions and request revised quotes, if it is determined to be necessary. The Region reserves the right to reject all quotes and cancel the RFQRIA if it is determined to be in the governments best interest. Price will be analyzed based on the vendors anticipated Post Standardization Costs. Post standardization costs will be calculated for each vendor by applying the vendors offered prices to the anticipated annual usage of the region. Unmatched items will be represented in the Post Standardization Cost at the current suppliers non-discounted price. Among the products and sources that are determined to be clinically preferred, the best price (Post Standardization Cost) will be the deciding factor. Source Selection Procedures The Tri-Service Product Review Board (TPRB) for the Pacific Region is the governing bodies of the standardization process and program. This board includes clinicians and logisticians from the MTFs within the Pacific Region. The board is chaired by the Designated Senior Logistician (DSL). They are the deciding officials for this initiative. The Pacific Region TPRB is Co-Chaired by a physician from Naval Hospital Yokosuka and an Air Force Nurse Corps officer assigned to the Hawaii Multi-Service Marketing Management Office (MSMMO). The Region intends to evaluate quotes and select a vendor or vendor(s), without discussion. Technical/Company Criteria 1.Vendors must manufacture and/or distribute a complete product line of Blood Pressure Cuffs, Disposable. A complete line of product is defined as the MTFs requirements for usage items in the product line. Usage items are defined in the Medical Surgical Prime Vendor contract statement of work as DAPA items ordered at least once per month, and at least one unit per order. At a minimum, a complete product line includes the following products in the following sizes: 1) Infant Blood Pressure Cuff and One-Tube Bladder; 2) Child Blood Pressure Cuff and One-Tube Bladder; 3) Adult Blood Pressure Cuff and One-Tube Bladder; 4) Infant Blood Pressure Cuff and Two-Tube Bladder; 5) Child Blood Pressure Cuff and Two-Tube Bladder; 6) Adult Blood Pressure Cuff and Two-Tube Bladder. 2. Vendors must have a DAPA or be in the process of applying for a DAPA number for Blood Pressure Cuffs, Disposable. Vendors must provide the DAPA number or proof of the application process with the initial submittal. 3. Vendors must have a separate agreement with the prime vendor Cardinal Health for distribution in this Region and provide certification of this with the initial submittal. Vendors whose products are not available through the regional PV will be disqualified. 4. Vendors must provide discounts off DAPA for all products included in this standardization initiative. Where lower FSS prices are available, DAPA holders are required by previous agreement to provide the FSS price as their DAPA price. Therefore, FSS prices do not represent a discount off DAPA. 5. Vendor must provide NEONATE category disposable blood pressure cuffs which are completely latex and di-(2-ethylhexyl)phthalate (DEHP) and polyvinyl chloride (PVC) free. 6. Vendor must provide latex free blood pressure cuffs disposable, for the Infant, Child, Small Adult, Regular Adult, Large Adult and Thigh sizes. 7. Vendors must provide the following connectors: 1) bayonet type, 2) Screw type, 3) Luer Lock type, 4) Luer Slip types and 5) Locking type. Clinical/Performance Criteria 1. Inside of cuff is smooth, with no sharp edges, no areas of uneven distribution of material, no puckering, or bunching of seams and edges. (Inside of cuff is smooth, evenly woven materials, avoiding clumping, creasing or bunching of layers, which would put unequal compression on the patients skin) Addresses patient safety. a.The inside of the blood pressure cuff is smooth, without any areas of roughness or uneven assembly. b.This criterion will be evaluated one time by the clinician performing a visual inspection of the cuff. c.The evaluators will carefully examine the inside surface of the cuff, both visually and with tactile examination. The expectation is that the inside of the cuff will be free of any rough edges, creasing or puckering of materials, which could cause uneven compression and pain to the patient. 2. Products Velcro closure is firm and adheres throughout the taking of the blood pressure. (Uneven adherence of Velcro closure will compromise the accuracy of the inflation and deflation process) Addresses patient safety and accuracy of diagnostic monitoring. a.The blood pressure cuff will maintain the correct position, inflate, and deflate evenly via the firm and adherent grasp of the Velcro closure. b.This criterion will be evaluated by the clinician applying the cuff and taking a blood pressure one time in a clinical setting. c.The expectation is that the Velcro closure will adhere firmly and evenly. 3. The entire blood pressure cuff will inflate and deflate evenly. (No areas of non-inflation or non-deflation will be discovered) Addresses patient safety and accuracy of diagnostic monitoring. a.Air will inflate the cuff in a circumferential manner and deflate in the reverse circumferential manner. b.This criterion will be evaluated by the clinician applying the cuff and taking a blood pressure in a clinical setting. c.The expectation is that the cuff will evenly and in a circumferential manner inflate and deflate, eliminating the possibility that the cuffs manometer reading will be inaccurate; thereby losing the therapeutic and diagnostic value of the product.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA16/W81K02-09-T-3022/listing.html)
Place of Performance: Address: Pacific Regional Contr Ofc TAMC ATTN: MCAA PC BLDG 160, 160 Krukowski Road Honolulu HI<br />; Zip Code: 96859-5000<br />
Record: SN01908479-W 20090814/090812235922-760a2102e0b6510719e4aa39111f767d (fbodaily.com)
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65 -- The Pacific Region Tri-Service Regional Business Office (TRBO) Region 12 announces a Request for Regional Incentive Agreement Quotation (RFRIAQ) for the standardization of Blood Pressure Cuffs, Disposable.