SOLICITATION NOTICE
84 -- Fire Retardant (FR) Clothing
- Notice Date
- 8/21/2009
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- 12155 W. Alameda Parkway Lakewood, CO
- ZIP Code
- 00000
- Solicitation Number
- DE-AF65-09WG83906
- Response Due
- 8/31/2009
- Archive Date
- 2/28/2010
- Point of Contact
- Byron D McCollum, Contracting Officer, 602-605-2776,mccollum@wapa.gov;Wynona N Rath, Contract Specialist, 602-605-2874,
- E-Mail Address
-
Wynona N Rath, Contract Specialist
(rath@wapa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for Brand Name only (seebottom of soliciation for Justification for Other Than Full and Open Competition) commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separate from this announcement. Solicitation DE-RQ65-09WG83906 is issued as a Request for Quotation. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. This solicitation is 100% small business set-aside. The North American Industrial Code (NAICS) is 315225 and the business size standard is 500 employees. COMMERCIAL ITEM SPECIFICATION Fire Retardant (FR) Clothing Program The U.S. Department of Energy, Western Area Power Administration, Desert Southwest Customer Service Region requires: CLIN 0001- 160 each, Drifire 5.5 oz. Silkweight Long Sleeve Shirt. CLIN 0002- 183 each, Tyndale Lightweight Long Sleeve Button Down Shirt, F110T. CLIN 0003- 160 each, Tyndale Premium Relaxed Fit Denim Jean, 14 oz FRMC Denis, F290T. Complete item description, specifications and delivery instructions are detailed within the attached Statement of Work (SOW). The following clauses and provisions apply to this solicitation: 52.212-1, Instructions to Offerors -- Commercial. Please submit the product information, manufacturer and part number of item you will be supplying. FOB Destination. 52.212-2, Evaluation -- Commercial Items. The Government intends to award to the responsible contractor whose quotation is the most advantageous to the Government, considering price and price-related factors, technical compliance and delivery schedule. Technical compliance and price when combined are significantly more important than delivery schedule. 52.212-3, Offeror Representations and Certifications -- Commercial Items. * All firms or individuals submitting a quote shall include a completed copy of this provision, or include a completed copy of the Online Representations and Certifications Application (ORCA) at https://ocra.bpn.gov. ORCA must be current as of 31 Aug 09. IF YOUR ORCA IS NOT CURRENT AS OF 31 AUG 09 AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. 52.212-4, Contract Terms and Conditions -- Commercial Items and addenda to the clause. 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items. The following additional FAR clauses cited in the clause are applicable to the acquisition. 52.219-6 Notice of Total Small Business Aside; 52.219-28 Post-Award Small Business Program Representation; 52.222-3 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-50 Combating Trafficking in Persons; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. WES-H-1024 LOBBYING RESTRICTIONS (WAPA, FEB 2008) The contractor agrees that none of the funds obligated on this award shall be expended, directly or indirectly, to influence Congressional action on any legislation or appropriation matters pending before Congress, other than to communicate to members of Congress as described in 18 U.S.C. 1913. This restriction is in addition to those prescribed elsewhere in statute and regulation. WES-H-1025 REQUIREMENT FOR PURCHASING OF AMERICAN-MADE EQUIPMENT AND PRODUCTS (WAPA, FEB 2008) It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available under this award should be American-made. WES-H-1020 REQUIREMENTS FOR ELECTRONIC SUBMISSION OF PROPOSALS (WAPA, FEB 2008) The following requirements apply to proposals and/or other documents submitted electronically via the Department of Energy's (DOE) Industry Interactive Procurement System (IIPS) or by other electronic means. The DOE IIPS may be accessed via the "DOE e-Center" web page. a. The terms and conditions contained in the Notice of Disclaimer on the IIPS are hereby incorporated into this solicitation. b. Required file formats: All electronic files must be submitted in one or more of the following Microsoft Office for Windows (Office 2003 or earlier formats) compatible file formats.doc,.xls,.mdb,.ppt; portable document format (.pdf); or graphic file formats.gif or.jpg. Use whichever format is most appropriate for the type of document involved. Engineering drawings, if any, must be in AutoCAD,.pdf, or in one of the acceptable graphic file formats. NOTE: If there are an inordinately large number of drawings, or if the file sizes are prohibitively large for efficient electronic transmission, contact the Contracting Officer before the proposal due date for further instructions. c. Offerors are responsible for ensuring their electronically submitted files are free from viruses and are in a prescribed, readable file format. Any file containing a detectable virus will be rejected and considered non-responsive. To avoid making unintentional changes to an offeror's proposal, Western will not translate files submitted in incorrect file formats. d. For purposes of determining the timeliness of proposal submissions, the date/time stamp (DTS) assigned by IIPS will be used unless otherwise specified in the solicitation. e. Electronic signatures. Submission of proposals via IIPS will constitute signed copies of the required documents. The name of the authorized, responsible company official who would normally sign the document shall be entered on the signature line. In addition, the Contracting Officer may require, at his or her discretion, a signed, paper copy of each original signature page to be submitted via US Mail or by facsimile. f. Updates or changes to proposals or other documents originally submitted via IIPS must also be submitted via IIPS. If a conflict or discrepancy is discovered between a paper copy of a contract document, the file posted on IIPS shall be considered the official controlling version of the document. g. Offerors must use discrete file names and descriptions for all files uploaded to IIPS. h. Offerors shall not make changes to Government-originated files/documents (other than for signatures or fill-ins) that must be returned to the Government. Direct questions or concerns about any Government-originated documents to the Contracting Officer. WES-H-1043 FOREIGN VISITORS AND CONTRACT EMPLOYEES (WAPA, MAY 2005) The Contractor must receive prior, written approval from the appropriate Western Security Manager (WSM) before any non-U.S. Citizens (Foreign Nationals) visit or work at any Western Area Power Administration (Western) facility. The Contractor must certify in writing that: 1) each of their employees working under this contract that may visit or be assigned to work at any Western facility is a U.S. Citizen, or; 2) the Contractor shall provide an accurately completed Foreign National Data Card, WAPA Form 3000-72, Attachment (see attached) for each of their Foreign National employees that may visit or work at any Western facility. The Contractor shall forward the completed Form to the COR at least 45 days in advance of each Foreign National employee's visit or their beginning of work. Foreign National employees shall not be allowed on-site at any Western facility without prior approval of the cognizant WSM. Circumstances which do not allow a 45 day notification require prior, written approval of the cognizant WSM. The Contractor shall include this requirement in any subcontract it issues under this contract. Western reserves the right to remove any contract employee from Westerns property pending the conclusion of the Foreign National background check. (End of clause) WES-H-1051 ENERGY EFFICIENCY IN ENERGY CONSUMING PRODUCTS (WAPA, JULY 2006) When the contract requires the specification or delivery of energy consuming products for use in a Federal facility, the contractor will specify or deliver ENERGYSTAR qualified products or products conforming to the Federal Energy Management Programs (FEMP) Energy Efficiency Requirements, whichever may be applicable, provided products with such a designation are available and are life cycle cost effective and meet applicable performance standards. Information about these products is available for ENERGYSTAR at http://www.energystar.gov/products and FEMP at http://www1.eere.energy.gov/femp/procurement/eep_requirements.html Written offers and the above required information are due August 31, 2009 by 12:00 PM local time to Department of Energy, Western Area Power Administration, Desert Southwest Region, P.O. Box 6457 (615 South 43rd Avenue), Attn: G1523, Phoenix, AZ 85005-6457. Faxed responses may be addressed to Ms. Wynona N. Rath, Contracting Specialist (FAX 602-605-2483) or emailed to: rath@wapa.gov. Justification for Other Than Full and Open Competition 1. Identification of the Program Office. Western Area Power Administration (Western) Desert Southwest Region (DSW) 615 S. 43rd Avenue Phoenix, AZ 85009 Attn: Nancy Ruiz (G5020) 2. Description of supply or service required to meet the agencys needs. This is a Brand Name acquisition for Fire Retardant (FR) Clothing. This acquisition will include an initial consultation with management and employees; quantity and style to be provided. Initial set-up will include measurement of employees, embroidery of company Logo, and delivery of clothing to include locations at the identified sites where employees are located. The Contractor shall provide one overview session of the FR Clothing Program to no more than 100 agency participants in order to identify the proper use of clothing. Provide initial start-up support for new employees hired in order to remain consistent with original FR clothing procured. 3. The rationale or circumstances for limiting competition. Through our Wear Trials, our Craft employees determined that the Tyndale and DriFire products were more comfortable and suitable for our extreme climate. The DriFire silk weight undershirt will be considered as part of the recommended line of clothing in case there is a need to layer up to a FR level 2 arc flash situation. In order to meet our safety requirements for our FR Program and to find clothing that will work in the Arizona climate, it is recommended that we go with the line of clothing that would meet the Craft Employee needs when working out in the field. The recommended line of clothing will include the Tyndale brand of button down Level 1 shirts, and pants, and DriFire Level 1 silk weight undershirt. These products are compliant with NFPA 70E, a voluntary standard published by the National Fire Protection Association, that establishes thresholds for worker protective apparel based on exposure to arc hazard risk and is designed to protect workers that install, maintain or repair electrical systems. Compliance with NFPA is highly recommended by OSHA.
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