SOLICITATION NOTICE
D -- REMOTE CONFERENCING SOFTWARE
- Notice Date
- 8/27/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Equal Employment Opportunity Commission, Office of the Chief Financial Officer, Acquisition Services Division, 131 M Street, NE, 6th Floor, Washington, District of Columbia, 20507, United States
- ZIP Code
- 20507
- Solicitation Number
- RFQ0137-09
- Archive Date
- 10/30/2009
- Point of Contact
- Caroline A Fowler, Phone: (202) 663-4219, Anthony I Price, Phone: (202) 663-4218
- E-Mail Address
-
caroline.fowler@eeoc.gov, anthony.price@eeoc.gov
(caroline.fowler@eeoc.gov, anthony.price@eeoc.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, Subpart 12.6, “Acquisition of Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation Number 0137-09, is being issued as a Request for Quotation (RFQ) and must be referenced on all correspondence. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36, effective August 11, 2009. This procurement is unrestricted. The associated North American Industry Classification System (NAICS) Code is 541519. The EEOC contemplates awarding a Firm-Fixed Price Contract and is anticipated to be awarded in September 2009. RFQ0137-09 will be distributed solely through the FedBizOpps website (http://www.fedbizopps.gov). The FedBizOpps website provides downloading instructions. All future information about this acquisition, including solicitation amendments will also be distributed solely through the FedBizOpps website. ALL INFORMATION NEEDED TO SUBMIT A QUOTATION IS CONTAINED HEREIN. Hard copies of the solicitation document and its related documents will not be available. Because this RFQ will be posted on this website, interested parties are instructed NOT to call, send letters, e-mails or faxes requesting the RFQ. Interested parties are responsible for monitoring the FedBizOpps website to assure that they have the most up-to-date information about this acquisition. The Equal Employment Opportunity Commission (EEOC) requires the prospective contractor to be registered in the Central Contractor Registration (CCR) database prior to award, during performance and through final payment of the resulting contract in accordance with Federal Acquisition Regulation, 52-204-7, Central Contractor Registration. Processing time which normally takes 48 hours, should be taken into consideration when registering. Potential Quoters who are not registered should consider applying for registration immediately, if interested in responding to this solicitation. Potential Quoters may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov. The U.S. Equal Employment Opportunity Commission (EEOC) was established by Title VII of the Civil Rights Act of 1964. This Act prohibits employment discrimination based on race, color, sex, religion or national origin. EEOC is also responsible for enforcing: The Age Discrimination in Employment Act of 1967 which prohibits employment discrimination against employees 40 years of age or older; The Equal Pay Act of 1963 which protects men and women who perform substantially equal work in the same establishment from sex-based wage discrimination; Section 501 of the Rehabilitation Act of 1973 which prohibits federal sector employment discrimination against persons with disabilities; The Americans with Disabilities Act of 1990 (ADA) which further prohibits employment discrimination against persons with disabilities in all sectors of society; and The Civil Rights Act of 1991 which amends the 1964 Civil Rights Act to provide punitive damages in some instances for willful and intentional employment discrimination. The mission of the Commission is to ensure equality of opportunity by vigorously enforcing federal laws prohibiting employment discrimination through investigation, alternative dispute resolution, conciliation, litigation, coordination, education, and technical assistance. EEOC also provides oversight and coordination of all federal equal employment opportunity regulations, practices, and policies. EEOC performs its functions through a geographically dispersed organizational structure. This structure consists of the Headquarters office, located in Washington, D.C., and fifty-three field offices dispersed throughout the country. EEOC has approximately 2,300 employees. The U. S. Equal Employment Opportunity Commission requires the following Brand Name or Equal commercial item: I. BASE PERIOD: *CLIN 0001: Remote Conferencing SW-Annual Subscription (iMeeting or its equivalent): UNIT QTY UNIT PRICE AMOUNT 150 ea. $__________ $_________. II OPTION PERIOD: *CLIN 0002: Remote Conferencing SW-Annual Subscription (iMeeting or its equivalent): UNIT QTY UNIT PRICE AMOUNT 150 ea. $__________ $_________. TOTAL COST TO THE GOVERNMENT (CLIN Nos. 0001 and 0002): $________ *(NOTE: The Quoter is advised that Fiscal Year (FY) 2009 funds are currently available for the base year. (FY Funds for the Option Period will be subject to to the Availability of the Next Fiscal Year Fund). The conferencing software will be used to conduct training and meetings remotely. For the past five years EEOC has been using remote conferencing software called iMeeting. This software is used to provide training remotely giving us interactivity between our students and the instructor. EEOC is seeking a solution with the following specific requirements: The solution should allow EEOC the flexibility to use the software inside and outside of our existing firewall. It must be user friendly, allow application sharing, have the capability to record training sessions, and have unlimited conferencing ability between 2500 users. It should also have the capability to provide limited telephone access between users. WORK (TASKS) TO BE PERFORMED: The solution shall have the ability to provide a minimum of 150 registered users and shall have the capability to conduct training and host meetings remotely from any computer to an unlimited number of users. The software shall be used for communication, collaboration and eLearning. It should provide interactivity between an unlimited number of students and instructors. Communication shall have the capability of being used inside and outside of our existing firewall. The platform shall allow application sharing, recording of training sessions, and shall have conferencing capability for up to 2500 users. There shall be no concurrency limitations. The platform shall also allow for limited telephone access. Phone usage and voice conferencing shall automatically be recorded with web conferencing with no use of external devices. The quoter shall provide a web-based solution available 24 hours a day. PERIOD OF PERFORMANCE: The period of performance under the resultant contract shall be for a base year with a one-year option period, beginning no later than September 28, 2009. PLACE OF DELIVERY: The contractor shall deliver the required items to the following address: U.S. Equal Employment Opportunity Commission, Office of Information Technology, Desktop Support and Services Division, Attn: Vincent Monico, 131 M Street, N.E.; Room 4NE39M, Washington, D.C. 20507. CONFIDENTIALITY, PRIVACY AND NON-DISCLOSURE: EEOC's information systems (including those systems or portions of systems supported or maintained by contractors) are Federal Information Systems, as defined in the Federal Information Security Management Act of 2002, and are required by this statute to be provided information security protections commensurate with the risk and magnitude of the harm resulting from unauthorized access, use, disclosure, disruption, modification, or destruction of information collected or maintained by or on behalf of the agency; and information systems used or operated by an agency or by a contractor or other organization on behalf of an agency. SUBMISSION OF QUOTATIONS: Minimum Font Size is 12. The quoter shall include the following with their quote: (1) The quoter shall provide a price and description of all CLINs (0001 thru 0002) with the total price; (2) The name, title, telephone number, fax number and email address of the point of contact; (3) The nine digit DUNS and Commercial and Government Entity (CAGE) code with their quote. As stated above, all contractors who provide goods/services to the EEOC must be registered in the Central Contractor Register (CCR): http://www.ccr.gov.; and (4) Completed copies of FAR 52.212-3 or an online representations and certification application (ORCA) record must be submitted with the quote. On line Certifications and Representations is available at: http://orca.bpn.gov. Failure to comply with the ORCA registration may deem quoter ineligible for award. The Government intends to award a firm fixed price contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government. Interested quoters must submit questions regarding this solicitation via email to the Contracting Officer, Caroline A. Fowler at: caroline.fowler@eeoc.gov, with a cc to the Alternate Contracting Officer, Anthony Price at: anthony.price@eeoc.gov, not later than Friday, August 28, 2009, at 2:00 pm (Washington, DC local time), or via FAX (202-663-4178). No telephone responses to or request for additional information regarding this RFQ will be accepted. All interested quoters having the capabilities to perform the required work are invited to submit a quotation in response to the RFQ on or before the closing date and time on Tuesday, September 1, 2009, at 12:00 Noon, (Washington, DC local time), to the Contracting Officer at the following mailing address: U. S. Equal Employment Opportunity Commission, Acquisition Services Division, 131 M Street, N.E., Washington, DC 20507, ATTN: Caroline A. Fowler, Contracting Officer. Hard copies of the quotation (original and four copies) sent via U.S. regular or overnight mail or hand delivered to the EEOC Guard Desk (EEOC Headquarters Bldg, Lobby Area to the attention of the Contracting Officer. EEOC Headquarters Building is a secured building, therefore, individuals who will make any deliveries of quotations must have proper photo identification. Quoters may E-mail or FAX (202-663-4178) responses to the attention of Caroline A. Fowler, Contracting Officer. A quotation submitted electronically, via –email, sent to caroline.fowler@eeoc.gov, with a cc: to Anthony Price at: anthony.price@eeoc.gov, will be accepted. The Government will not reimburse interested parties for any cost associated with responding to this business opportunity. All responsible sources may submit a quotation which shall be considered by the EEOC. Quotations shall be organized into three (3) separate and identifiable volumes: Volume I – Technical Quotation, Volume II – Past Performance, and Volume III – Price. Pricing information shall not be included in Volumes I and II. The quoter shall provide an original and 4 copies of the Technical Quotation, Past Performance and Price Quotation.) Volume I – Technical Quotation. The technical quotation should be directly responsive to the requirements contained in this RFQ. The quoter should set forth in detail, the overall technical and management plans, approach, controls, and schedule for accomplishing the required work. These plans will be an important factor in selection of the quoter, and should be specific and complete. The quoter should present the information necessary to provide a basis for evaluation by the Government of the quoter’s technical and managerial qualifications and the proposed solution to the technical problems. Each quotation will be evaluated in the light of the material and substantiating evidence presented in the quotation and not on the basis of what is inferred. The quoter’s Technical Quotation should not repeat this RFQ. The Technical Quotation shall not exceed 20 pages. Volume II – Past Performance and References: The quoter will be evaluated based on customer satisfaction and timeliness. The contact information for each reference shall include the following: A minimum of three (3) remote conferencing software or other relevant contracts and subcontracts completed during the past 3 years, and all such contracts and subcontracts currently in process for projects similar in size and complexity to the requirements stated in this RFQ. Contracts listed may include those entered into by other departments and agencies of the Federal Government, contracts with state and local governments, and contracts with commercial customers. Include the following information for each contract and subcontract: (1) Name and address of contracting activity; (2) Contract type;(3) Contract number (4) Total Contract value; (e) Name, title, and telephone number of Contracting Officer; (5) Name, title, telephone number, facsimile number of Program or Project Manager, if applicable; (g) Description of services provided; (6) Duration of task/contract, (7)Administrative contracting officer, if different from (e) above, and telephone number; and (8) List of major subcontracts/teaming partners. Past performance will be used as an evaluation factor as required in the FAR 15.304(c)(3). References other than those identified by the quoter may be contacted by the Government, with information received used in the evaluation of the quoter's past performance; and (c) Volume III – Price Quotation: A price quotation shall be submitted and shall include all costs, associated with this requirement. BASIS FOR AWARD: Award will be made to the quoter determined to be the Best Value to the Government, using the trade-off approach. EVALUATION FACTORS FOR AWARD: The Evaluation Factor to be applied by the Government in evaluation process in Descending Order of Importance is described as follows: technical capability, past performance and price. Overall, technical capability and past performance when combined are more important than price, although price is more important in the Tradeoff assessment. Price will be evaluated for reasonableness. FACTOR 1: Technical Capability and Methodology– The Government will evaluated Technical Capability and Methodology based on the quoter’s demonstrated prior experience in understanding remote conferencing. The quoter must demonstrate a thorough understanding of the requirements by describing the approach, methodology, technique, or plan that the quoter is proposing to accomplish the tasks defined in the requirements as stated in this RFQ. The quoter must provide narrative statements, in as much detail as possible, demonstrating that their company has clear understanding of remote conferencing. The quoter must demonstrate an understanding of remote conferencing. Quoters must also demonstrate a through understanding of the requirements by describing the approach, methodology, technique, or plan that the offeror is proposing to accomplish the work defined in this RFQ. FACTOR II: Past Performance: The Government will evaluate past performance based on a minimum of three (3) references for similar work or project information which would demonstrate the essential experience and skills necessary to address the requirements of this RFQ. The three (3) references for similar work or project information must have been awarded within the past three years. This factor will indicate the relevant aspects of the quoter’s record of performing services similar in size, content and complexity to the requirements of this RFQ. FACTOR III: Price: Price will be evaluated in comparison to the independent Government cost estimate. The Government reserves the right to make contract award(s) without discussions with quoters (except clarifications as described in FAR 15.306(a)). Therefore, quoters must submit their most favorable terms from a technical standpoint. The evaluation of the quotes shall be within the sole judgment and discretion of the EEOC. In addition to the above, the Government reserves the right to conduct discussions, if the Contracting Officer later determines them to be necessary. All contact during the evaluation phase shall be through the EEOC Contracting Officer only. Quoters should bear in mind that any quotation that is unrealistic in terms of the technical or schedule commitments may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and scope of the requirements as specified in this RFQ. Contract award will be based on the evaluation factors listed in this RFQ. APPLICABLE PROVISIONS AND CLAUSES: The following Federal Acquisition Regulation (FAR) provisions and clauses are applicable: FAR Provisions: FAR 52.212-1 Instructions to Offerors Commercial Items; FAR 52.212-3 Offeror Representations and Certifications Commercial Items; FAR 52.217-5 Evaluation of Options; FAR Clauses: FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; 52.217-9, Option to Extend the Term of the Contract; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52,222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in Persons; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, 52.233-3, Protest After Award; and 52.233-4, Applicable Law for Breach of Contract Claim; and FAR 52.204-7, Central Contractor Registration are incorporated by reference. To obtain the above provision and clauses in full text, please visit www.arnet.gov. Method of payment: via Electronic Funds Transfer. Interested quoters are responsible for ensuring that their submitted quote has been received and is legible.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/EEOC/OCFOAS/PMD/RFQ0137-09/listing.html)
- Place of Performance
- Address: EEOC Nationwide, United States
- Record
- SN01931205-W 20090829/090828085635-26117538a009d1357c6f94aa9450fa01 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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