SOLICITATION NOTICE
R -- Other Health Insurance Verification
- Notice Date
- 9/18/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- Mission & Installation Contracting Center ? Fort Sam Houston, Directorate of Contracting, 2107 17th Street, Bldg. 4197, Fort Sam Houston, TX 78234-5015
- ZIP Code
- 78234-5015
- Solicitation Number
- W9124J-09-R-OHI
- Response Due
- 9/25/2009
- Archive Date
- 11/24/2009
- Point of Contact
- shariyun.alberty, 210-221-3736
- E-Mail Address
-
Mission & Installation Contracting Center ? Fort Sam Houston
(shariyun.alberty@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- COMBINED SYNOPSIS SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, 13.5 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The Solicitation number is W9124J-09-R-OHI and is issued as a Request for Proposal (RFP). This acquisition is 100% set aside Small Businesses. The NAICS Code is 518210. Size standard is $25 Million. The Mission and Installation Contracting Command Center Fort Sam Houston intends to award a Firm Fixed Price Purchase Order for Other Health Insurance (OHI) Verification. DESCRIPTION OF WORK: The Contractor shall provide all personnel, supervision, and services necessary to perform OHI identification and verification for non-military patients seen at Brooke Army Medical Center (BAMC). An estimated 1,500-3,000 non-military patients per month that are seen as Inpatients, Ambulatory Procedure Visits, Observation stays, and Outpatient visits do not have a record of OHI. The Military Treatment Facility will only be billed for newly identified and verified OHI information found on patients submitted to the contractor. The contractor will utilize their own existing OHI search engine to identify and verify OHI on the names submitted. The contractor will work with BAMC to obtain electronic information on patients not reporting insurance coverage from the Composite Health Care System (CHCS). The contractor must comply with all the Health Insurance Portability and Accountability Act (HIPAA) standards enacted on 21 August 1996 as well as any pertinent DoD and/or United States Army directives. See attached Performance Work Statement (PWS). PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; FAR 52.217-8, Option to Extend Services; FAR 52.217-9, Option to Extend the Term of the Contract; FAR 52.252-1, Solicitation Provisions Incorporated by Reference; FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibit Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veteran; FAR 52.222-36, Affirmative Action for workers with Disabilities; FAR 52.222-37 - Employment Reports on Special Disabled Veterans; FAR 52.224-1, Privacy Act Notification; FAR 52.224-2, Privacy Act; FAR 52.232-18 Availability of Funds; FAR 52.232-33, Payment by EFT CCR; DFAR 252.201-7000, Contracting Officers Representative; DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items; DFAR 252.225-7000, Buy America Act - Balance of Payments Program and DFAR 252.232-7003, Electronic Submission of Payment Requests. Offerors are required to upload provision FAR 52.212-3 Offeror Representations and Certifications Commercial Items into ORCA, https://orca.bpn.gov/, before proposal is submitted. QUESTIONS: All Questions must be received by 23 September 2009 at 1:00pm CST. Email questions to shariyun.alberty@us.army.mil. The answers to questions received will be posted as an amendment to the solicitation. 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS ADDENDUM Proposals must adhere to the following instructions: These instructions are designed to ensure the submission of information essential to understanding the proposal and to aid in the evaluation of competitive proposals. All proposals shall be submitted in the prescribed format and contain sufficient details to enable a thorough evaluation of the technical and management competence of offerors and their ability to carry out functions identified in the PWS. The offeror's proposal shall be precise, factual and complete, describing in sufficient detail the Contractors ability to provide Other Health Insurance identification and verification. Also, offeror's proposal shall demonstrate a thorough understanding of instructions fully and carefully, as the government reserves the right to make award based on initial offers received without discussion of such offerors. All proposals must be sent electronically via email. General Format and Content The offeror shall submit the following volumes of material. Each volume shall be a separate Adobe Acrobat or Microsoft Word Document: Volume I- Technical- No more than 25 pages. Volume II- Past Performance- Provide Point of Contact list of no more than (5) of the most recent and relevant contracts performed for federal agencies and commercial customers within the last three (3) years. RECENT- Any contract effort with performance within three (3) years of issuance date of this solicitation. RELEVANT- contracts shall identify service of similar nature, service complexity, contract type, or program. The Point of Contact list should include: (1) Company/Division Name (2) Product/Service (3) Contracting Agency/Customer (4) Contract Number (5) Title of Contract (6) Description of program/project (7) Type of Contract (Firm Fixed Price, Fixed Price Incentive, Cost Plus Fixed Fee, Cost Plus Award Fee, etc.) (8) Total dollar value (9) Period of Performance (10) Verified, up-to-date name, address, FAX and telephone number of primary contracting officer and administering contract officer. If the offeror claims there is no past performance, this status must be identified to the contracting office in this volume. A neutral/unknown rating will be assigned. Volume III- Price- Fill out the attached Schedule B document to include all unit prices and total prices. 52.212-2 EVALUATION - COMMERCIAL ITEMS ADDENDUM BASIS OF AWARD: Award will be made to the Offeror presenting the best value to the Government with capability, past performance, and price being the considerations. Three evaluation factors will be used to evaluate proposals: Factor 1 is Technical Capability, Factor 2 is Past Performance, and Factor 3 is Price. Streamlined evaluation procedures will be utilized IAW FAR 12.602 FACTOR 1: TECHNICAL CAPABILITY To receive a rating of acceptable the Contractors Proposal shall provide sufficient details so that the Government can determine that the proposal satisfactorily meets the specified capability requirements of the PWS and solicitation. The proposal shall adequately address all the requirements set forth in the PWS and the Solicitation. Proposal shall clearly show that the Offeror fully understands and can perform the requirements as delineated in its proposal for the proposed price indicated in its proposal. FACTOR 2: PAST PERFORMANCE The Performance Risk evaluation will assess the relative risks associated with an Offerors likelihood of success in performing the solicitation's requirements as indicated by that Offerors record of past performance. To receive a rating of ACCEPTABLE for Past Performance, an Offeror must be evaluated as presenting no more than a Moderate Performance Risk or Neutral/Unknown Risk. If the Offeror receives a rating of UNACCEPTABLE, for past performance, then the matter will be referred to the Small Business Administration for a Certificate of Competency. The following rating scheme for Performance Risk will be used: Low Risk, Moderate Risk, High Risk and Neutral/Unknown Risk. 1) Low Risk. Based on the Offerors past performance record, essentially no doubt exists that the Offeror will successfully perform the requirement effort. 2) Moderate Risk. Based on the Offerors past performance record, some doubt exists that the Offeror will successfully perform the requirement effort. 3) High Risk. Based on the Offerors past performance record, extreme doubt exists that the Offeror will successfully perform the requirement effort. 4) Neutral/Unknown Risk. Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a Neutral/Unknown Risk rating for the Past Performance factor. A Neutral/Unknown Risk rating does not disqualify the Offeror from consideration for award. The Past Performance Points of Contact provided the Contractor will be surveyed by the Contracting Office in regards to the following: 1) Quality of Service Provided: The Government will evaluate the Offerors effectiveness in managing resources, directing work, and providing services under the relevant contracts. 2) Timeliness of Performance: The Government will evaluate how effectively the Offeror met the time schedules in providing services under the relevant contracts. 3) Business/Customer Relations: The Government will evaluate how the Offeror worked with the respective clients under the relevant contracts through the contractors demonstration of reasonable and cooperative behavior with its clients. 4)Customer Satisfaction: The Government will evaluate how well the Offeror satisfied its respective clients requirements under the relevant contracts, specifically, through evaluating the Offerors overall commitment to quality, timeliness, and efficiency in its performance of work under the relevant contracts. The Government reserves the right to use data independently obtained from Government Sources such as the Past Performance Information Retrieval System (PPIRS) at https://www.ppirs.gov/ and/or other governmental and commercial sources. The Government will record the evaluation of an Offerors Past Performance using the Past Performance Survey sheet. Evaluation of past performance will often be subjective based on consideration of all relevant facts and circumstances. FACTOR 3: PRICE The Government will evaluate the offerors proposed CLIN Prices and Total Price, to include the basic performance period and all option periods, for reasonableness using price analysis techniques identified in FAR Part 15.404-1. THE GOVERNMENT RESERVES THE RIGHT TO AWARD THIS SOLICITATION WITHOUT CONDUCTING NEGOTIATIONS/DISCUSSIONS AND/OR REQUEST OF BEST AND FINAL OFFERS. PROPOSAL SUBMITTAL: The proposal must include Solicitation Number, Business size, discount/payment terms, and be signed by an authorized company representative. Offeror must include Taxpayer Identification Number (TIN), Cage Code, address, and be Central Contractor Registration (CCR) registered, http://www.ccr.gov/Default.aspx. This is an all or none requirement and award of a single contract is anticipated. Multiple contracts will not be issued Proposals must be received by 25 September 2009 4:00pm CST. Proposals shall be E-mailed to shariyun.alberty@us.army.mil and SRCC-W-RFP@conus.army.mil.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DABK/DABK33/W9124J-09-R-OHI/listing.html)
- Place of Performance
- Address: Mission & Installation Contracting Center ? Fort Sam Houston Directorate of Contracting, 2107 17th Street, Bldg. 4197 Fort Sam Houston TX
- Zip Code: 78234-5015
- Zip Code: 78234-5015
- Record
- SN01962079-W 20090920/090919002052-7f01c0c17633bf7f64509c393b9ffea1 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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