SOLICITATION NOTICE
65 -- EQUIPMENT 2009: Prosthetic Carver
- Notice Date
- 9/25/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- Department of Veterans Affairs;Dayton VA Medical Center;4100 W. Third St.;Dayton OH 45428
- ZIP Code
- 45428
- Solicitation Number
- VA-250-09-RQ-0390
- Response Due
- 9/28/2009
- Archive Date
- 10/28/2009
- Point of Contact
- Aprile HorneContract Specialist
- E-Mail Address
-
CONTRACT SPCLST
(APRILE.HORNE@VA.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- DESCRIPTION: Solicitation Number VA-250-09-RQ-0390 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. A firm fixed price award for supplies and services may be made, dependent upon availability of funding. This requirement is available as 100% Small Business set aside for commercial items under the North American Industry Classification System (NAICS) Code 339113, size standard/500 Employees, Surgical Appliance and Supplies Manufacturing. REQUIREMENTS: The Department of Veterans Affairs Medical Center (VAMC), 4100 W. Third Street, Dayton, OH 45428-9000, is seeking quotes for Respiratory Protection Devices Each line item must have a description and pricing information. Quote shall contain a proposed delivery, installation, and onsite in-service timeline. Quote shall include PRICING: Offeror shall provide pricing for the line items below as described in requirements above; include warranty information. The total price offered shall include all charges (e.g., to include but not limited to supplies, training, estimated shipping/handling, trade in allowance, (if applicable) and ARO. LINE ITEMS: (1) Carver, artificial limb sockets Model OMEGA Tracer Omega Outright software purchase includes one key with annual support that provides for version upgrades and phone support 1 EA $______________; (2) OMEGA Scanner with 2-yr warranty 1 EA $___________; (3) OMEGA Support- technical support and software upgrades 1 EA $____________. (4) Training 2 EA $____________________ (5) Laptop OMEGA compatible and preloaded with OMEGA Tracer software 1 EA $_________________ (6) Preloaded with OMEGA Tracer home base software and security keys 1 EA $__________________ (7) Installation and training session 2 DY $_________________________ (8) Warranty 2 YR $_____________________ (9) Annual support 2 YR $__________________ (10) Initial foam order (start-up supplies) 1 EA $___________________ (11) Operator's manuals 2 EA $___________________ (12) Service manual containing parts lists and schematic wiring diagrams 1 EA $_________________ TOTAL: $_____________________ BRAND NAME/SOLE SOURCE JUSTIFICATION IAW FAR 6.302-1 (Signed Copy available upon request) I.DESCRIPTION OF THE SUPPLIES/SERVICES: Artificial Limb Socket Carver Omega Tracer System. The estimated dollar value of proposed procurement (State whether item is a supply or service) is $__N/A__, which was based on Purchase Request No. 552-09-4-121-0183_. II.STATEMENT OF FACTS JUSTIFYING SOLE SOURCE AWARD: A.The nature of the acquisition requires a LIMB SOCKET CARVER that possesses the unique capability of electronically scanning and digitizing positive models for amputees with upper and lower limb loss as well as breast prostheses and other custom capabilities. It also provides the latest in CAD software, design features and other industry specific tools. Omega's advanced technology allows optimal fit for the veteran and greater accuracy from the prosthetists and orthotists. This system can be upgraded as the need of the patient population changes. B.COMPANY NAME is the only company that can provide the necessary supplies/services because: N/A III.IDENTIFICATION OF STATUTORY AUTHORITY: MARK THE APPROPRIATE SELECTION BELOW: N/A ( ) 41 U.S.C. 253 (c) (1) Only One Responsible Source (FAR 6.302-1) ( ) 41 U.S.C. 253 (c) (2) Unusual and Compelling Urgency (FAR 6.302-2) ( ) 41 U.S.C. 253 (c) (3) Industrial, Mobilization, Engineering, Developmental, or Research Capability or Expert Services ( ) 41 U.S.C. 253 (c) (4) International Agreement (X) 41 U.S.C. 253 (c) (5) Authorized or Required by Statute ( ) 41 U.S.C. 253 (c) (6) National Security ( ) 41 U.S.C. 253 (c) (7) Public Interest IV.JUSTIFICATION FOR BRAND NAME (OMEGA TRACER SYSTEMS): The Omega Tracer System carver is unique in that it electronically scanning and digitizing positive models for amputees with upper and lower limb loss as well as breast prostheses. It also provides the latest in CAD software, design features and other industry specific tools. Omega's advanced technology allows optimal fit for the veteran and greater accuracy from the prosthetists and orthotists. This system can be upgraded as the need of the patient population changes. Moreover, VISN 10 is making great effort in standardizing healthcare across the board. The Omega Tracer will be an integral part of this process. With standardization, VISN 10 can achieve cost reductions, increased productivity, and a minimal learning curve. All VISN 10 medical centers would have the same unique systems which would enhance communication among facilities for additional support and more convenience for the veteran beneficiary. V.BioSculptor and Ohio Willow Wood: These companies are the only known sources able to satisfy the Government's minimum requirement(s) for the Omega Tracer Systems Carver. Based on the market research conducted, they were the only known sources. The company information is as follows: BioSculptor 2480 West 82nd Street Hialeah, Florida 33016; and Ohio Willow Wood 15441 Scioto Darby Road Mt Sterling Ohio 43143 VI.STATEMENT OF ACTIONS TAKEN TO PRECLUDE THE NECESSITY FOR A FUTURE SOLE SOURCE ACQUISITION FOR THE SAME SUPPLIES/SERVICES: VISN 10 will put forth an effort to preclude the need for future sole source acquisition for a limb socket carver system. Greater market research can be conducted along with seeking technological advancements from within the orthotist and prosthetist industry. However, due to the local and national initiatives of standardization and realized cost savings, it may be very difficult to bypass the sole source procurement venue for future carver requirements. _ __________________________________________________ ____ ____ Project Officer/COTRTitleOrganization _TIM GASSON______________________________________________________________ Reviewed by Service ChiefTitleOrganization Concurrence: APRILE HORNE___________________________________________________________ Contracting Officer's Signature NBC PROVISIONS AND CLAUSES: This combined synopsis lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions, 52.233-2 (Service of Protest), VAAR 852.233-70 (Protest Content), 852.233-71 (Alternate Protest Procedure), 852.246-70, Guarantee; 852.270-1 (Representative of Contracting Officer), 52.212-1(k) (CCR Registration) Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items Indicate terms. A minimum of one year warranty is requested. DELIVERY: F.O.B. Destination is preferred, please include any freight in the individual item pricing if applicable. The government will arrange for shipping if the estimated cost for handling is $250 or greater. If estimated shipping and handling is $250 or greater, include the following information: Number of flats the item(s) will ship on; Number of boxes per flat; The weight of the item(s); Dimensions of box to shipped including cubic volume of each item; Name of Courier; Indicate ground, air, or water; POC for your company who will be responsible for shipment process, include email address, phone, and fax numbers; POC for manufacturer who will be responsible for shipment process, include email address, phone, and fax numbers; Distance between "ship from" and "ship to" (total miles traveled); any other special instructions concerning the shipment and an estimated date of arrival (ARO). NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. Small businesses, especially service-disabled veteran owned small businesses and veteran owned are encouraged to contact their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their quote. The web site address for the location of the nearest PTAC is http://www.sellingtothegovernment.net. ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, TX 78714-8971. Offerors shall complete FAR 52.212-3 Offerors Representations and Certifications-Commercial Items available for online registration at http://orca.bpn.gov or include a written copy with the quote submitted. The clause at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition, to include the following addendum to the clause: VAAR 852.203-70 (Commercial Advertising) and 852.203-71 (Department of Veteran Affairs Hotline Poster), 52.211-6. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses by reference. Clauses: 52.203-6, 52.219-6, 52.219-8, 52.219-14, 52.222-21, 52.219-28, 52.222-3, 52.222-19, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.225-152.225-13, 52-232-34. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://www1.va.gov/oamm/oa/ars/policyreg/vaar/. All technical questions and quotes must be submitted to Aprile Horne, Contract Specialist by e-mail only at: Aprile.horne@med.va.gov. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Inquiries submitted after 12 noon EST, September 28, 2008 that may affect the competitive process will not be addressed. Quotes and accompanying information are due no later than 12 p.m. EST September 29, 2008. Phone and Faxed inquiries will not be addressed.
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