MODIFICATION
99 -- Bronze Plaque Solicitaion RFQ Question & Answers
- Notice Date
- 10/6/2009
- Notice Type
- Modification/Amendment
- Contracting Office
- Environmental Protection Agency, Administrative Contract Service Center, 1200 Pennsylvania Avenue, Nw, Washington, DC 20460
- ZIP Code
- 20460
- Solicitation Number
- RFQ-DC-09-00247
- Response Due
- 9/10/2009
- Archive Date
- 10/10/2009
- Point of Contact
- Point of Contact, Jessica Wilson, Purchasing Agent, Phone (202) 564-2504
- E-Mail Address
-
U.S. Environmental Protection Agency
(Wilson.Jessica@epamail.epa.gov)
- Small Business Set-Aside
- N/A
- Description
- NAICS Code: 339950 Question and Answers Question 1.) Is it possible that we get an vector art file of the plaque, along with a PMS color for the Cyan background? Answer 1.) The color is close to 299 (c) but it is not an actual PMS color. You will be required to match the sample as best as you can. We do not have an "Art File". All we have is the template that was provided in the RFQ. You can use that PDF and convert it to your desired software. Offerors are reminded that the sample plaques are provided to offerors to make there own measurements based off the actual sample provided Question 2.) Can you please provide that information as well as the font that is to be used for the word 'energy' and 'ENERGY STAR'? Answer 2.) We do not have a word template file. However "The Energy Star" is about 1.0 inches and the font is universe condense. The size ranges from the "e", which is about 1.5 inches tall to the "y" which is about 2.0 inches tall. Offerors are reminded that the sample plaques are provided to offerors to make there own measurements based off the actual sample provided Question 3.) The dimensions listed in the RFQ do not match the dimensions on the sample plaque we received. Answer 3.) You are to match the dimensions on the sample plaque. Question 4.) We are researching the coating systems identified in the RFQ. However, we are having issues locating the system identified with the paint suppliers. Is there any additional information that is available on the coatings. Do we have the option, if identified in our technical statement, to utilize our automotive finishes as long as they match from a visual perspective and have the same or better performance characteristics as the system being utilized? Also, the bronze area on the plaque appears to possibly have a color coating on it as well. Can you confirm whether the bronze areas of the plaque have a color coating on them as well as the clear coat? Answer 4.) We have already provided details in the RFQ. I would emphasize to them that while the materials may vary, their sample plaque must look like the current plaque including the background. Question 5.) The bid requirement is to give a cost per unit, which we can do, but it is also to give shipping costs for inside delivery. To calculate shipping we would need to know how many plaques will be ordered at one time for one shipment so we can calculate the weight, boxing, freight charges etc. Without knowing how many we are shipping we really can't calculate shipping costs. The request for quote indicates between 100-500 a month but that is a large range when dealing with a cast bronze plaque that is heavy. What do you suggest? Answer 5.) EPA can only provide a range as to how many plaques will be ordered on a monthly basis. That order number is dependent on how many organizations are approved to receive the ENERGY STAR, which we can guesstimate but not predict 100 percent. As a result, please calculate as best you can, either per unit or selecting a number like 300 and providing the cost for that. Providing a cost per unit is preferable but not required. As stated in the proposal, the quote is for inside delivery. Question 6.) Is there any where in the contract that addresses what happens if the price of bronze goes up during the contract period? We really can't control what we pay for raw materials and bronze is one of the metals that changes over time. Answer 6.) You may choose to factor the fluctuation of raw material cost into your price to the Government. Your quote will be evaluated based on the criteria set forth in the RFQ, and award will be based on a Best Value determination. In addition, if proposed, the government may consider the inclusion of an Economic Price Adjustment clause (for fluctuation in raw materials costs) if it is determined to be in the best interest of the government. Question7.) We are not a small business; if I understand the modification currently it would now allow us to bid direct as a regular business (we are a foundry)? Am I correct? Also do you have the price per each individual plaque? Thank-you in advance for your help. We are trying to grow our business with your agency. We currently have the plaque contract with the VA (cemetary) as a prime vendor. Answer 7.) This work is set-aside for small businesses only, and that therefore they are not qualified to submit a bid directly to EPA. Also regarding the cost I cannot divulge the cost per plaque. A FOIA request is required to get further information regarding the current contract. Question8.) Is the electronic version the only form of submission for the response to the RFQ? Answer 8.) Please refer to the Submission Instruction in section V. The electronic copy is to be sent to Jessica Wilson at wilson.jessica@epa.gov and Susan Bailey at bailey.marysusan@epa.gov and the plaques shall be delivered to: Susan Bailey (COR)USEPA1310 L Street, NW Room 902dMailcode 6202JWashington, DC 200
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- SN01980672-W 20091008/091006234637-a85f9f9945f3204d43d6419f7ada794e (fbodaily.com)
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