SOURCES SOUGHT
76 -- Monograph Services
- Notice Date
- 10/15/2009
- Notice Type
- Sources Sought
- NAICS
- 424920
— Book, Periodical, and Newspaper Merchant Wholesalers
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States
- ZIP Code
- 20894
- Solicitation Number
- NLM-10-002-SYV
- Archive Date
- 11/10/2009
- Point of Contact
- Suet Vu, Phone: 301-496-6546, Erin - Goldstein, Phone: 301-496-6546
- E-Mail Address
-
sv32d@nih.gov, egoldstein@nih.gov
(sv32d@nih.gov, egoldstein@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research. The National Institutes of Health (NIH), National Library of Medicine (NLM) is conducting a market survey to help determine the availability and technical capability of qualified small businesses, veteran-owned small businesses and/or HUBZone small businesses capable of serving the needs identified below. Background The National Library of Medicine (NLM) is the world's largest biomedical library. The Library collects print monographs and journals, audiovisuals and other electronic publications in all major areas of biomedicine published world-wide in more than 60 languages. The NLM is a component of the National Institutes of Health (NIH) which is a large, federal biomedical research organization dedicated to the mission of uncovering new knowledge that will lead to better health for everyone. In supporting the conduct of scientific research, NIH requires a diversity of medical, scientific and office supplies, equipment, repair services and a variety of professional and nonprofessional services. Objectives The purpose of the proposed acquisition is to supply monographs, continuations and related services to NLM through firm orders, approval plans, and standing orders. The Library's objective is to support biomedical life sciences research, professional education, health policy development, and health care delivery through the dissemination and exchange of information by health professionals. This acquisition excludes subscriptions to journals and other periodicals, which NLM acquires under a separate procurement mechanism. Vendor may offer to supply literature from one or more of the following countries: United States, Canada, United Kingdom, Ireland, Germany, Austria, Switzerland, Belgium, Netherlands, Luxembourg, Liechtenstein, Sweden, Finland, Norway, Denmark, France, Spain, Portugal, Greece, Australia, New Zealand, Eastern European countries, former Soviet Union republics, and African countries. In addition to supplying literature from one or more of the countries listed above, vendor may offer to supply literature from other countries as proposed by the vendor. Optional services include: 1. Supply of electronic USMARC format bibliographic records 2. Development and use of electronic data interchange (EDI) services compatible with Ex Libris Voyager 3. Online access to vendor's database 4. Supply of audiovisual, CD-ROM, and other nonprint works 5. Searching and supply of out of print titles 6. Licensing for electronic publications. Note: NLM will negotiate license agreements for electronic publications directly with the publishers, however NLM may request assistance from the vendor in obtaining electronic or print copies of license agreements from publishers. During the period of performance under this award, the publishing industry may change the way licenses are negotiated. At such time, NLM would consider new services under this agreement related to the licensing of electronic publications. Requirements 2.1.1 Firm and Standing Orders The vendor shall supply monographs, multipart works, continuations, monographic series(numbered and unnumbered), and other library materials in response to NLM firm and standing order documents, as soon as the materials are available. Orders shall be placed with the publisher within two (2) working days of receipt of NLM order document or ordering information via phone order, e-mail or EDI, or as soon as the materials are available if order is pre-publication. Multipart sets will be supplied in entirety beginning with the first volume ordered, following monographic guidelines. For standing orders, NLM will supply the vendor with the volume or issue number to begin the standing order service; vendor will automatically ship each new publication in that series within 30 days of publication until the publication ceases or NLM cancels the order. Vendor shall notify NLM when a standing order title changes. Vendor shall promptly ship material from a central office to address provided by NLM. "Drop shipments" (arrangements whereby vendor arranges shipment direct from publisher to Library) for firm and standing orders must be pre-approved with Library staff prior to supply of material. Vendor shall submit invoices following instructions given herein. 2.1.2 Rush Orders The vendor shall provide a method for rush handling of materials which are required at short notice, including items not in the vendor's stock. Drop shipment (vendor arrangement of delivery directly from publisher to NLM) is acceptable for rush orders, with prior approval from NLM. 2.1.3 Back orders Items which are not available within 30 days of receipt of the order from NLM, but which the vendor believes can be obtained, shall be treated as back orders. The vendor shall notify NLM of all back-ordered titles within five (5) working days of placing the back orders with the publishers. When the vendor receives a back-ordered item from the publisher, the vendor shall ship it to the designated address within five working days. Anticipated Period of Performance Period of Performance. BPAs will be established for an initial 12-month period with four option years with selected firms. The Government reserves the right to recompete a commodity category at any time and may award BPAs to additional firms at any time through individual negotiations, consistent with the discount and other policies in this solicitation. Other Important Considerations The proposed acquisition will be procured under FAR Part 12 in accordance with the policies and procedures under FAR 13-Simplified Acquisition Procedures. All responsible sources may submit a capability statement which will be considered by the National Library of Medicine. This Sources Sought Notice is not a Request for Quotes (RFQ), nor is an RFQ available. Interested firms responding to this sources sought notice must adhere to the following: (a) Provide a capability statement demonstrating relevant experience, skills and ability to fulfill the Government's requirements for the above. The capability statement should contain enough sufficient detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed 10 pages. (b) The capability statement must identify the responder's: small business type and size; and technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. (c) All capability statements must be submitted electronically no later than 3:00pm eastern standard time on Monday, October 26, 2009 to Suet Vu, suet_vu@nlm.nih.gov Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
- Web Link
-
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- Record
- SN01985904-W 20091017/091015234902-95e8ff2767fbb2dde5d6008590968117 (fbodaily.com)
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