SOLICITATION NOTICE
V -- Transportation Services
- Notice Date
- 10/28/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 485999
— All Other Transit and Ground Passenger Transportation
- Contracting Office
- Other Defense Agencies, U.S. Special Operations Command, Naval Special Warfare Development Group, 1636 Regulus Avenue, Building 313, Virginia Beach, Virginia, 23461-2299
- ZIP Code
- 23461-2299
- Solicitation Number
- H92244-10-T-0015
- Archive Date
- 11/18/2009
- Point of Contact
- Kenneth C Brumfiel, Phone: 757-893-2716
- E-Mail Address
-
kenneth.brumfiel@vb.socom.mil
(kenneth.brumfiel@vb.socom.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quote (RFQ); solicitation number is H92244-10-T-0015, and a firm fixed price contract is contemplated. In this solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-37 effective 14 October 2009. The North American Industrial Classification Code (NAICS) 485999 applies with a business size standard of $7.0M. This procurement is 100% small business set-aside. This requirement is being solicited for award of a single Blanket Purchase Agreement for providing transportation services for command members in the South Hampton Roads area (Virginia Beach, Chesapeake, Portsmouth and Norfolk). The DPAS rating for this procurement is DO-C9. All responsible sources may submit a quote which shall be considered by the agency. FUNDS ARE NOT CURRENTLY AVAILABLE FOR THIS PROCUREMENT AND ARE SUBJECT TO FAR 52.232-18 -- Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The government has a requirement to procure the following: Section B Schedule of Supplies and Services Item 0001, Unit of Issue: Each, Qty: 2,220 estimated calls, Description: Pick-Up Fee; Item 0002, Unit of Issue: Per Mile, Qty: 15,840 estimated miles, Description: Per Mile Charge Up to 15 miles; Item 0003, Unit of Issue: Per Mile, Qty: 900 estimated miles, Description: Per Mile Charge for each mile in excess of 15 miles; Item 0004, Unit of Issue: Each, Qty: 1,500 estimated passengers, Description: Passenger Fee for additional passengers; Item 0005, Unit of Issue: Each, Qty: 1, Description: Cancellation/No-Show Policy, The contractor shall provide a cost of what the pick-up fee will be charged if service is cancelled after the driver has been dispatched; The estimated figures above are based upon abstracts from historical data, and represent estimated amounts for 2.5 years of service, no minimum order will be set for this agreement. Period of Performance: The period of performance shall be for 1 year from the implementation of the agreement and may be continued for up to 30 months total (including the initial 12 months). Section C Description (see attached Statement of Work) The contractor shall provide chauffeured transportation services for specific command military members in the South Hampton Roads area (Virginia Beach, Chesapeake, Portsmouth and Norfolk) to their residences. Only military personnel currently assigned to the command are authorized to utilize these services. Contractor Personnel. The contractor shall provide fully licensed and insured driver to transport the authorized command member in their own vehicle from any location in South Hampton Roads to their residence. Hours of operation. At a minimum the contractor will be required to provide services from 2100 to 0200 every day of the week. Contractor’s Vehicle. The contractor shall ensure that all vehicles are licensed, insured, register, and inspected in accordance with all applicable state and local laws. Transportation used to provide these services will not constitute vehicles owned or leased by the command or the Navy. Ordering Procedures. Command members will be issued bar-coded cards (by the contractor) unique to the individual with the company’s contact information. The vendor will be contacted by the command member for services. The command member will identify themselves as a military member of the command, once the driver arrives the command member will be required to verify his/her affiliation with the command. The contractor will then be required to transport the command member and his/her vehicle to their residence. The contractor’s rates are all inclusive of costs such as general administrative costs, overhead, profit, management, fuel, insurance, and other industry standard costs (i.e. gratuity), the command member will not be required to expend any personal funds. Monthly Billing. The contractor will invoice once a month with a break out of each instance of service listing at a minimum the following: the command members name, date of service, breakout of charges for each ride, origin and destination of pickup/drop off. The contractor shall be responsible for tracking and monitor expenditures under this contract and shall only invoice for services that are received by the government. Pricing. The contractor shall provide services in accordance with the following pricing schedule: - PICK-UP FEE: TBD - MILEAGE FEE: Up to 15 miles: TBD 16 miles and over: TBD - PASSENGER FEE: TBD CANCELLATION/NO-SHOW POLICY: TBD Section C cont: Blanket Purchase Agreement Terms and Conditions TERMS AND CONDITIONS BLANKET PURCHASE AGREEMENT (BPA) 1. AUTHORITY: This Blanket Purchase Agreement is entered into under the authority of 10 USC 2304 and the Federal Acquisition Regulation Part 13.303, Blanket Purchase Agreements. 2. DEFINITION: (a)A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources of supply or services. (b)Ordering Officer is Contracting Officer Representative (COR) with written authorization from a warranted Contracting Officer. 3. DESCRIPTION OF AGREEMENT: The supplier, __(fill in blank)_______________: shall provide transportation services for the government as requested by the Contracting Officer or an Ordering Officer for a period of one year from the implementation of the agreement and may be continued for up to 30 months total (including the initial 12 months). Only a Contracting Officer or COR shall conduct negotiations or solicitation for prices and additional requirements. Supplies and services shall be identified on individual purchases (Calls). The contractor shall provide services in accordance with the SOW and the pricing schedule below: - PICK-UP FEE: TBD - MILEAGE FEE: Up to 15 miles: TBD 16 miles and over: TBD - PASSENGER FEE: TBD - CANCELLATION/NO-SHOW POLICY: TBD (a)All items must be provided in accordance with the Statement of Work and the associated solicitation. (b) Either party may modify or cancel this Agreement, including Paragraphs a and b hereof, in its entirety by submitting a thirty (30) days written notice to the other party, except that the Government may cancel this agreement at any time if the parties fail to agree upon any deletion, amendment, or addition, a statute, Executive order, the FAR and/or this Supplement requires. No deletion, modification, addition to, or cancellation of this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference. (c) An agreement modifying this BPA or the issuance of a superseding BPA shall reference this BPA. (d) The government will make a best value determination in accordance with FAR 52.212-2 Evaluation of Commercial Items where the following factors may be considered in award determination: Delivery, price, past performance, and technical approach. (e) The contractor shall respond to all of the Government’s request for quote within 2 business days, if a response is not received within the specified time frame the contractor will be deemed unresponsive. 4. EFFECTIVE PERIOD: The effective period of this agreement is one (1) years, from the implementation of the agreement and may be continued for up to 30 months total (including the initial 12 months) unless the Contracting Officer or the Contractor withdraws in writing prior to this date. Any termination will require a minimum of thirty (30) days written notice to either party addressed herein or expiration of the Agreement. 5. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls made by the Contracting Officer (made via verbal, emails, faxes) actually placed against this blanket purchase agreement and the vendor delivers with receipt and accepted by the Government. The Government shall not be liable in any manner in the event no calls or emails are made. Total obligations will not exceed TBD. The government is under no obligation to utilize this agreement, no minimum order has been set. 6. PRICING: The supplier hereby agrees that the prices offered to the Government shall be equal to or lower than those charged to the public (standard customers), for similar items under regular circumstances. The vendor shall hold all prices for the length of this agreement, and shall only charge fair and reasonable prices for the items provided to the Government. 7. PURCHASE (CALL) LIMITATIONS: When placed by a Contracting Officer, the individual purchase (Call) shall not exceed TBD. 8. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: The Contracting Officer and the Contract Specialist are the only individuals authorized to purchase under this BPA. 9. CALLS: The vendor shall receive (Calls), telephonically, written, electronically by e-mail, or by facsimile. Vendor personnel receiving such Calls verbally should assure that sufficient information is obtained to prepare the delivery ticket as required by paragraph 11 of this Agreement 10. DELIVERY SCHEDULE: All services shall be provided as required by the government. 11. DELIVERY TICKETS (INVOICE): The Vendor shall provide a Delivery Ticket (Invoice) for each delivery under this agreement. The Delivery Ticket shall contain the following minimum information: Monthly Billing. The contractor will invoice once a month with a break out of each instance of service listing at a minimum the following: the command members name, date of service, breakout of charges for each ride, origin and destination of pickup/drop off. The contractor shall be responsible for tracking and monitor expenditures under this contract and shall only invoice for services that are received by the government. 13. DELIVERIES: The Vendor shall coordinate with the Government for all deliveries/work to be performed in accordance with the Statement of Work. The Government shall facilitate the vendor’s entry into the delivery location and escort as required. 14. INSPECTION AND ACCEPTANCE: Inspection and acceptance will be done in accordance with FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items. 15. INVOICES: The vendor shall only invoice items that have been delivered, received, and accepted. The vendor is referred to “FAR Part 52.212-4 (g) Invoice” for required information on the vendor’s invoice. Invoices shall conform to the order placed by the Government and to paragraph 11 of the Terms and Conditions. 16. ACCOUNTING CLASSIFICATION: See Individual Calls. 17. METHOD OF PAYMENT: a. Government Purchase Card. 18. Office Responsible for Administration of the Blanket Purchase Agreement: All correspondence or information pertaining to this BPA shall be addressed to: Attn: Kenneth Brumfiel, 1636 Regulus Ave., Virginia Beach, VA 23461 19. SECURITY: Contractor personnel shall comply with all Government regulations regarding security procedures, the wearing of badges, access lists, and safety procedures. CLAUSES INCORPORATED BY REFERENCE: FAR 52.202-1DefinitionsJul-04 FAR 52.203-3GratuitiesApr-84 FAR 52.203-6Restrictions On Subcontractor Sales To The Government - Alt I (Oct-1995)Sep-06 FAR 52.203-10Price or Fee Adjustment for Illegal or Improper ActivityJan-97 FAR 52.204-7Central Contractor RegistrationApr-08 FAR 52.204-7Central Contractor RegistrationApr-08 FAR 52.209-6Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for DebarmentSep-06 FAR 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program UseApr-08 FAR 52.212-1Instructions to Offerors -- Commercial ItemsJun-08 FAR 52.212-4Contract Terms and Conditions--Commercial ItemsMar-09 FAR 52.219-6 Notice Of Total Small Business Set-Aside Jun-03 FAR 52.219-8 Utilization of Small Business Concerns May-04 FAR 52.219-28 Post-Award Small Business Program Representation Apr-09 FAR 52.222-3Convict LaborJun-03 FAR 52.222-19Child Labor—Cooperation with Authorities and RemediesAug-09 FAR 52.222-21Prohibition Of Segregated FacilitiesFeb-99 FAR 52.222-26Equal OpportunityMar-07 FAR 52.222-35Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible VeteransSep-06 FAR 52.222-36Affirmative Action For Workers With DisabilitiesJun-98 FAR 52.222-37Employment Reports On Special Disabled Veterans, Veterans Of The Vietnam Era, and Other Eligible VeteransSep-06 FAR 52.222-50Combating Trafficking of PersonsFeb-09 FAR 52.225-13Restrictions on Certain Foreign PurchasesJun-08 FAR 52.227-1Authorization and ConsentDec-07 FAR 52.232-9Limitation On Withholding Of PaymentsApr-84 FAR 52.232-18Availability of FundsApr-84 FAR 52.232-36Payment by Third PartyMay-99 FAR 52.233-1 Alt IDisputesDec-91 FAR 52.233-3Protest After AwardAug-96 FAR 52.233-4Applicable Law for Breach of Contract ClaimOct-04 FAR 52.242-13BankruptcyJul-95 FAR 52.242-15Stop-Work OrderAug-89 FAR52.222-42 Statement of Equivalent Hires for Federal HiresMAY 1989 FAR 52.243-1 Alt IChanges -- Fixed-Price Alt IApr-84 FAR 52.246-25Limitation of Liability – ServicesFeb-97 FAR 52.249-8Default (Fixed-Price Supply & Service)Apr-84 DFARS252.204-7000DISCLOSURE OF INFORMATION Dec-91 DFARS252.204-7003Control Of Government Personnel Work ProductApr-92 DFARS252.204-7004 Alt ACentral Contractor Registration (52.204-7) Alternate ASep-07 DFARS252.209-7004Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist CountryDec-06 DFARS252.211-7003 Alt IItem Identification and Valuation Alt IAug-08 DFARS252.225-7000Buy American Act--Balance of Payments Program CertificateJan-09 DFARS252.225-7001Buy American Act And Balance Of Payments ProgramJan-09 DFARS252.225-7002Qualifying Country Sources as SubcontractorsApr-03 DFARS252.232-7010Levies on Contract PaymentsDec-06 DFARS252.247-7023 ALT IIITransportation of Supplies by Sea ALT IIIMay-02 DFARS252.247-7007Liability and InsuranceDec-91 SOFARS5652.204-9003Disclosure of Unclassified Information (2007) Section H SOFARS5652.204-9004 Foreign Persons (2006) Section K SOFARS5652.237-9000 Contractor Personnel Changes (1998) Section I CLAUSES INCORPORATED BY FULL TEXT: Please note that due to the character limitations in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://www.farsite.hill.af.mil All FAR representations and certifications shall be submitted through Online Representations and Certifications Application (ORCA) at https://orca.bpn.gov. FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Delivery time frame, price, past performance, and technical approach. Offerors shall provide name, title, and phone number of principal for no less than three prior or current contracts for similar services performed during the previous three years. To be technically acceptable, the submitting offeror must submit relevant and current past performance in ALL areas noted in this combined synopsis/solicitation. The Government will evaluate each offeror’s experience on the basis of its depth and its relevance to the work that will be required under the prospective contract. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMSAug-09 FAR 52.212-3 Alt IOFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS - Alt IAug-07 FAR 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Deviation)Aug-09 FAR 52.252-1Solicitation Provisions Incorporated by Reference.Feb-98 FAR 52.252.2 Clauses Incorporated By ReferenceFeb-98 FAR 52.252-3Alterations in SolicitationApr-84 FAR 52.252-5 Authorized Deviations in ProvisionsApr-84 FAR 52.252-6Authorized Deviations in ClausesApr-84 FAR 52.253-1Computer Generated FormsJan-91 DFARS252.212-7001Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial ItemsJul-09 SOFARS5652.228-9000Required Insurance (2003) Section G 52.228-10 -- Vehicular and General Public Liability Insurance (Apr 1984) (a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for -- (1) Bodily injury of not less than <legal minimum for the state of Virginia> for each person and <legal minimum for the state of Virginia> for each occurrence; and (2) Property damage of not less than <legal minimum for the state of Virginia> for each accident and <legal minimum for the state of Virginia> in the aggregate. (b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents. DFARS 252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS— COMMERCIAL ITEMS (JUN 2005) SOFARS 5652.201-9002 AUTHORIZED CHANGES ONLY BY CONTRACTING OFFICER (JAN 2005) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is Leigh Walker, telephone (757) 893-2713, address 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299. SOFARS 5652.232-9003 Paying Office Instructions (2005) As prescribed in 5632.7004(b), insert the following clause, Editable & Fill-ins (a) The Primary Contracting Office Point of Contact is: Kenneth Brumfiel, Contracting Specialist, NSWDG, 1636 Regulus Ave. Virginia Beach, VA 23461-2299, kenneth.brumfiel@vb.socom.mil, 757-893-2716. (b) The Administrative Contracting Office Point of Contact is: Kenneth Brumfiel, Contracting Specialist, NSWDG, 1636 Regulus Ave. Virginia Beach, VA 23461-2299, kenneth.brumfiel@vb.socom.mil, 757-893-2716. (c) The Contracting Officer's Representative is: Kenneth Brumfiel, Contracting Specialist, NSWDG, 1636 Regulus Ave. Virginia Beach, VA 23461-2299, kenneth.brumfiel@vb.socom.mil, 757-893-2716. (d) Invoice(s) should be forwarded directly to the following designated billing office: Located in block 9 of the SF1449. (e) Payment will be made by the office designated in Block 12 on Standard Form 26, Block 25 on Standard Form 33, or Block 15 on DD form 1155, Block 18a on Standard Form 1449 or otherwise designated paying office. (f) Payment to the contractor shall be mailed to the following address to be determined before contract award. (g) Special Payment Instructions: None. SOFARS 5652.215-9016 Technical and Contractual Questions Concerning This Solicitation (JAN 2000) As prescribe in 5615.209(l), insert the following provision, Editable and Fill-ins All questions concerning this procurement, either technical or contractual must be submitted in writing to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent to the following point of contact: Kenneth Brumfiel – Contract Specialist Kenneth.brumfiel@vb.socom.mil PH – 757-893-2716 1636 Regulus Ave. Virginia Beach, VA 23461-2299 SOFARS 5652.233-9000 Independent Review of Agency Protests (2005) All protests shall be submitted through the Contracting Officer. A request for an independent review of the protest decision may be made to the Chief of Contracting. Submit request in accordance with FAR 33.104(d) (4) to: Naval Special Warfare Development Group, Chief of Contracting, (N72), 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299, Fax (757) 893-2957. All questions concerning this procurement, either technical or contractual must be submitted to kenneth.brumfiel@vb.socom.mil. Questions will be accepted until Friday October 29, 2009 @ 8:00 AM and posted later that day. The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes. Only complete quotes will be considered for award. If you have previously provided a quote please resubmit in accordance with this solicitation. Offerors must scrutinize this solicitation and ensure their proposals and submissions comply with all requirements. It is not sufficient to merely state your proposal complies with the solicitation requirements. You must clearly identify how your proposal meets ALL of the solicitation requirements. Point of contact for this procurement is Kenneth Brumfiel at phone number: (757-893-2716) or email at kenneth.brumfiel@vb.socom.mil. All responsible sources may submit a quote, which shall be considered by NSWDG. Quotes must be received by Kenneth Brumfiel by email at kenneth.brumfiel@vb.socom.mil, fax at (757) 893-2957 or U.S. Postal mail addressed to NSWDG, Attn: Kenneth Brumfiel (Contracts/N7), 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299 no later than 8:00 a.m. Eastern Standard Time (EST) on 3 November 2009.
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