Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 11, 2009 FBO #2909
MODIFICATION

V -- Courier Services ST. Cloud to MPLS VA Medical Center and As Needed Drop Off at MPLS Airport

Notice Date

11/9/2009
 

Notice Type

Modification/Amendment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;VA Medical Center;Contracting Officer (RM-90C);4801 Veterans Drive;St. Cloud MN 56303-2099
 

ZIP Code

56303-2099
 

Solicitation Number

VA-263-10-RP-0023
 

Response Due

11/20/2009
 

Archive Date

12/20/2009
 

Point of Contact

Julie Willie
 

E-Mail Address

Contracting Officer
(julieann.willie@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Synopsis: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This Request for Proposal (RFP) will also use the procedures under FAR Part 13. In accordance with 13.106-2, the contracting officer may take into consideration information such as the contracting officer's knowledge of and previous experience with the supply being acquired or other reasonable basis. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The reference/solicitation number is VA-263-10-RP-0023 and the solicitation is issued as an RFP. The combined synopsis/solicitation will result in a contract and corresponding purchase order. (iii) The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/VAAR (VAAR). (iv) An Indefinite Delivery Indefinite Quantity contract is contemplated. The North American Classification Code is 492110, Courier Service with a small business size standard of 1,500 employees. This requirement is being solicited as 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside in accordance with FAR 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (v) The St. Cloud Minnesota V.A. Medical Center is soliciting a requirement for courier services to include daily (Mon-Fri) pick and delivery of laboratory specimens including blood, body fluids, swabs, glass slides and pathology specimens (in sealed containers) properly packaged into specimen containers/cooler boxes (coolers) by lab staff and also transport x-ray and x-ray supplies as needed and other items as required between the VA Medical Center St. Cloud, MN and VAMC Minneapolis, MN and as needed Minneapolis/St. Paul International Airport, MN Airport. The Contractor shall provide all necessary labor, equipment, driver and vehicle for same day round trip courier services from between the VA Medical Center St. Cloud Minnesota and the VA Medical Center Minneapolis, MN and on an as needed basis to Minneapolis/St. Paul International Airport in accordance with the description of services/specifications/work statement as listed below. An anticipated contract start date is December 1, 2009. The contract term is for one base year period with four one-year option periods to be exercised at the sole discretion of the government. Proposal that will be submitted should reference a trip and annual total. Base Year for a twelve month period: Daily Trip cost: $___________, Annual Cost: $___________ in addition, on an as needed basis a second drop off at: Mpls/St. Paul Airport drop off, Trip cost: $_____________Annual Cost: $______________. Use same bid structure for four one year option years. Electronic proposals will not be accepted. (vi) Description of Services: a.The Contractor shall provide all necessary labor, equipment, transportation, insurance and anything else necessary to accomplish regularly scheduled same day courier service for the pick-up and delivery of lab specimens and or supplies. b.Laboratory Specimens: Contractor shall transport various laboratory specimens including blood, body fluids, swabs, glass slides and pathology specimens (in sealed containers) properly packaged into specimen containers/cooler boxes (coolers) by lab staff. Containers provided by VA Laboratory. Contractor shall also transport x-ray and x-ray supplies as needed. c.Contractor is responsible for services which shall include, but not limited to the pick-up of lab specimens and lab supplies. d.Courier Service(s) are required to pick up lab specimens from Bldg 1 Pathology & Laboratory Medicine between noon and 1230pm to be delivered to the Minneapolis VA Bldg 70 Basement RM BB 144. Specimens should be delivered no later than 4 pm each day to the Minneapolis VA. Service is to be provided Monday through Friday excluding Federal Holidays. e.Additional courier services on Saturday, Sunday, Holidays and Government Holidays between 8am- 6pm are to be provided on an as needed basis. Specimens/supplies will be picked up from Bldg 111 Mental Health Clinic and delivered to Minneapolis VA Bldg 70 Basement Room BB 144. f.Contractor, as needed, will pick-up/deliver specimens from/to St. Cloud VA Medical Center and deliver to/from Minneapolis / St. Paul International Airport. Contractor will notify package addressee of arrival. Pick-up /delivery will be from / to Bldg 1 Pathology & Laboratory Medicine between 6 a.m. and 6 p.m. Monday thru Fridays and Bldg 111 Mental Health Clinic after 6p.m. on Monday thru Friday or Weekends and holidays. g.Federal holidays are listed as followed or any additional National Holiday that is declared by the President of the United States.: New Years Day-January, Martin Luther King Day-3rd Monday in January, Presidents Day-3rd Monday in February, Memorial Day-Last Monday in May, Independence Day-July 4, Labor Day-1st Monday in September, Columbus Day-2nd Monday in October, Veterans Day-November 11, Thanksgiving-Last Thursday in November, Christmas-December 25. h.The contractor is responsible for transporting all items in accordance with all local, state and federal regulations, including any specified regulations for diagnostic specimens or bio-hazardous materials. i.Vehicle is to be company identified. Usually the deliveries will fit into a small van, utility vehicle or station wagon. j.The Contractor shall be required to maintain a record log of courier pickups and deliveries, indicating time and date of pickups, number and description of items from each location, along with signatures. The contractor shall pick up and sign for receipt of lab specimens/lab supplies and x-rays. k.All deliveries including specimens shall be transported in a temperature controlled environment between 59-86 degrees Fahrenheit (2-8 degrees Celsius) with the use of adequate refrigerant packs (to be supplied by the Government). Vehicles shall not be left in extreme heat or cold while specimens etc are being transported. Damages that occur due to improper temperature controls will be levied against contractor. B.CONTRACTOR RESPONSIBILITY: a.The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor's vehicles or other equipment by, or the action of, the Contractor or the Contractor's employees and agents. b.The Contractor shall maintain adequate public liability and property damage insurance during the performance of this contract, insuring the Contractor against all claims for injury or damage. c.The Contractor shall maintain Workers' Compensation and other legally required insurance with respect to the Contractor's own employees and agents. d.The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor's employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases. e.All items must be transported in accordance with all local, state and federal regulations, including any specified regulations for oxygen cylinders, dangerous goods or bio-hazardous materials. During the transportation of specimens a temperature shall be maintained at 59-86 Fahrenheit (2-8 degrees Celsius) with the use of adequate refrigerant packs (to be supplied by the Government). Damage that occurs due to improper temperature controls will be levied against contractor. C.GENERAL INFORMATION: a.The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579). b.GOVERNMENT POINTS OF CONTACT: The Contracting Officers Technical Representative (COTR) is designated the everyday communication with the contractor; however, the contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contracting officer is the only authorized person to make a commitment or issue changes which will affect price, quantity, or quality of performance within this contract. In the event the contract effects any such change at the direction of any person other than this contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. c.Should specimens/transported items be lost or broken, the contractor will be required to submit a written report to the contracting officer within twenty-four (24) hours explaining the circumstances. Failure to provide the report with the specific time frame will cause further review by the Government to determine if the infraction warrants suspension/termination of the contract. d.Contractors couriers transporting diagnostic specimens must be trained in "Universal Precautions" in accordance with CFR 49. Training must include using clinical procedures in case of biohazard spills and accidents. Proof of training shall be provided to the Contracting Officer after notification of award of the contract. D.DRIVERS: a.All drivers must maintain a valid drivers license for the type of vehicle operated as required by the State of Minnesota. A record of each driver as to character and physical capabilities of performing the duties as a courier must be maintained and made available to the Contracting Officer/COTR for inspection upon request. The DVA reserves the right to prohibit specific drivers from participating in the performance of the contract. This determination will be at the sole discretion of the DVA and will be based upon documented evidence. Drivers are required to notify the Contracting Officer of his/her designee of any unusual events that impede him in making delivery as required by the contract. A written report of the event will be delivered to the Contracting Officer or his/her designee by close of business the next working day. The contractors personnel shall present a neat appearance and be easily recognized as a contracted employee. The contractor's employee shall wear an identification tag/badge that includes the companys name/logo and employee name. All couriers must carry two-way radios, cellular phones, or pagers for communication purposes. Any delays in any deliveries are to be reported directly to the Laboratory Staff at the VAMC at 320-255-6392, or to the Mailroom at 320-255-6480 x6072. b.Drivers shall not make non-emergent stops for any reason during the transport of items under this contract. c.Under no circumstances shall any person other than the driver or another employee of the contractor ride in the vehicle or handle items being transported. E.VEHICLES: a.The vehicles used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the State of Minnesota. Contractors vehicle shall have the company name/logo prominently displayed. Each vehicle used in the performance of this contract shall be adequately stocked with at least one up-to-date complete "Spill KIT" for a bio-hazard cleanup in case of leakage or accidental discharge from container. F.SCHEDULE OF INSURANCE COVERAGE: In accordance with FAR 28.307-2, the following minimum coverage shall apply to this contract: a.WORKERS COMPENSATION AND EMPLOYERS LIABILITY: Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employers liability section of the insurance policy, except when contract operations are so commingled with contractors commercial operations that it would not be practical to require this coverage. Employers liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers (See FAR 28.305 for treatment of contracts subject to the Defense Base Act). b.GENERAL LIABILITY: The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property damage liability insurance shall be required only in special circumstances as determined by the agency. c.AUTOMOBILE LIABILITY: The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000.00 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage, the amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. NOTE: A copy of a current certificate of insurance on all vehicles to be used for this service must be provided with your offer. Also submit a statement listing the make, model and year of the vehicles to be used covered by these insurance certificate -must be submitted with RFP. (viii) The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items, applies to this solicitation and incorporate the following addenda to 52.212-1, 52.219-27 Notice of Total Service Disabled Veteran-Owned Small Business Set-Aside, 52.204-6 Data Universal Numbering System (DUNS) Number; VAAR 852.219-70, 852.233-70 Protest Content; 852.236-76 Correspondence; 852.237-70 Contractor Responsibilities; 852.270-1. Electronic proposals will not be accepted. To be awarded this contract, the offeror must be registered in the CCR. CCR information may be found at www.ccr.gov, also in Vet Biz found at www.vetbiz.gov. (ix) The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this requirement. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Low Price Technically-acceptable offeror. (x) The provision at 52.212-3, Offeror Representations and Certification, Commercial Items, applies to this solicitation. The contractor shall either: (1) return a completed copy of this provision with its quote (a copy of the provision may be attained from www.arnet.gov/far or (2) complete the Online Reps and Certs. Application (ORCA) at http://www.orca.bpn.gov and reference it in your quote. (xi) The clause at 52-212-4 Contract Terms and Conditions - Commercial Items, applies to this acquisition. 52.212-4 Contract Terms And Conditions--Commercial Items, 52.216-18 Ordering, 52.216-19 Order Limitations, 52.216-22 Indefinite Quantity, 52.217-8 Option To Extend Services, 52.217-9 Option To Extend The Term Of The Contract, 52.232-19 Availability Of Funds For The Next Fiscal Year, VAAR 852.203-70 Commercial Advertising, VAAR 852.216-70 Estimated Quantities, VAAR 852.237-70 Contractor Responsibilities, VAAR 852.273-76 Electronic Invoice Submission, 52.252-2 Clauses Incorporated By Reference, 52.204-9 Personal Identity Verification Of Contractor Personnel, 52.232-18 Availability Of Funds, 52.232-35 Designation Of Office For Government Receipt Of Electronic Funds Transfer Information, 52.232-37 Multiple Payment Arrangements. (xii) 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items, 52.203-6, Restrictions On Subcontractor Sales To The Government, 52.219-27, Notice Of Total Service-Disabled Veteran-Owned Small Business Set-Aside, 52.219-28, Post Award Small Business Program Representation, 52.222-3, Convict Labor, 52.222-21, Prohibition Of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity, 52.222-35, Equal Opportunity For Special Disabled Veterans, Veterans Of The Vietnam Era, And Other Eligible Veterans, 52.222-36, Affirmative Action For Workers With Disabilities, 52.222-37, Employment Reports On Special Disabled Veterans, Veterans Of The Vietnam Era, And Other Eligible Veterans, 52.225-13, Restrictions On Certain Foreign Purchases, 52.232-34, Payment By Electronic Funds Transfer--Other Than Central Contractor Registration, 52.222-41, Service Contract Act Of 1965, 52.222-42, Statement Of Equivalent Rates For Federal Hires, 52.222-43, Fair Labor Standards Act And Service Contract Act--Price Adjustment. xiii) A notice to Small Disabled Veteran Owned Business to reference 52.219-27 which has been included by reference, offerors should take special note of paragraph ( c )( 1 ). (xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. (xv) RESPONSES ARE DUE FRIDAY November 20, 2009 by 3:30 p.m. central daily time. (xvii) Submit RFP to Julieann Willie at V.A. Medical Center, Contracting Office (RM90C), 4801 Veterans Drive, St. Cloud, MN 56303. Please note the Solicitation number on outer mailing envelope. Electronic Mail will not be accepted to submit proposals. Contact Julie Willie by email at: Julieann.Willie@va.gov for more information regarding this solicitation. Anyone wishing to respond to this notice must show clear and convincing evidence that they can meet these requirements. Interested parties that feel they have the ability to provide the required equipment must submit complete descriptive literature that will provide all service specifications including technical data and pricing into this office for consideration. Please submit certificate of liability insurance and other requirements as listed above with the proposal.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SCVAMC656/SCVAMC656/VA-263-10-RP-0023/listing.html)
 

Place of Performance

Address: VA Medical Center;Building 4 Room 225;4801 Veterans Drive;ST. Cloud, MN 56303

Zip Code: 56303
 

Record

SN02000785-W 20091111/091109234942-8405b9c3a835a3c7797fd2329ee073b4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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