SOLICITATION NOTICE
54 -- Simultaneous Interpretation Equipmentand Services
- Notice Date
- 11/16/2009
- Notice Type
- Presolicitation
- NAICS
- 541930
— Translation and Interpretation Services
- Contracting Office
- U.S. Department of State, Office of Logistics Management, Acquisition Management, P.O. Box 9115, Rosslyn Station, Arlington, Virginia, 22219
- ZIP Code
- 22219
- Solicitation Number
- SAQMMA09R0361
- Archive Date
- 12/2/2009
- Point of Contact
- Frederick J. Washington, Phone: 703-284-1926
- E-Mail Address
-
washingtonfj@state.gov
(washingtonfj@state.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- The contractor will provide professional multichannel equipment and services for simultaneous interpretation equipment for the Department of State, Bureau of Administration, Office of Operations, Office of General Services Management, Special Services Division, Audiovisual Services Branch, Washington, D.C. The equipment will be used at the highest levels of government and cosmetic appearance is therefore of paramount importance. Accordingly, all equipment and interpreter booths must conform to the aesthetics of the conference rooms. All equipment supplied must conform in model and type to the specifications set forth hereinafter. Equipment must be interchangeable and compatible with existing "Field Equipment" and existing permanent installations. The equipment will be available in 110v/60hz. 220v/50hz., dual voltage models as listed in the schedule and deliverable in accordance with the terms as defined in Section F, Delivery or Performance as follows: service listed below prior to the actual performance of each delivery order. The costs incurred by the Contractor without the prior approval of the Contracting Officer shall not be reimbursed. (a)Shipping (for non-CONUS destination only) The contractor is required to provide a price estimate in a "not to exceed" amount, for the approval by the Government prior to the performance of each delivery order. Reimbursement shall be based on actual shipping cost incurred. (b)Labor Hour Rates (for installation services) (1)The labor rates specified herein are fixed hourly rates that include the following: wages, indirect costs (including overhead, fringe benefits and general and administrative expense), and profit. (2)The Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for in individual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government shall pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)," Or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT," as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each delivery order. (3)The contractor shall submit an estimate of total labor hours needed for each requirement that calls for installation services. The estimate must be pre-approved by the Contracting Officer before services can be performed. Installation services shall be ordered via delivery orders, and reimbursed at the regular hourly rate as set forth in the Contract. The Contractor shall not be authorized to exceed the ceiling of regular hours specified in each delivery order. (c)Travel and Per Diem: (for Installation at locations other than Washington. D.C. Metropolitan area) (1)Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs In accordance with FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract. (2)Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit. (3)The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor. (4)Travel and subsistence charges, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the Contractor employee's local place of performance, whenever a task assignment requires work to be accomplished at a remote work site. No travel and subsistence charges or associated labor charges for travel time shall be charged for work performed at the Contractor's local office or any other work site within a 50-mile radius of the Contractor employee's local place of performance. (5)For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice and shall not exceed the actual cost of renting a compact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained. (6)The Government will reimburse the Contractor for Contractor employee's time spent traveling to or from remote work sites; except that for labor categories, which are exempt from the Fair Labor Standards Act, a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor except as authorized by the Federal Travel Regulations. (7)The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and or a visa. (8)If work under this contract will be performed at the Government site at the Department of State Harry S Truman Building, 2201 C Street, NW, Washington, DC 20520; or other State Annexes in the Metropolitan Washington area, daily commuting time/expenses and transportation expenses between the Department of State sites and some other location, such as a home office, shall not be allowable costs under this contract. (9)When installation service is required, the Contractor shall provide an estimate for all travel directly and specifically called for in the performance of delivery order(s) under this contract. The estimate shall be expressed in a not-to-exceed amount, which is to be determined and shall be in accordance with the budget established at the time the delivery order is issued by the Contracting Officer. The estimate for travel and Per Diem for contractor personnel must be approved in advance by the Contracting Officer. Travel shall be made in accordance with the U.S. Federal Government Travel Regulations in effect at the time of travel and comply with the following: Contractor claims for travel expenses must be accepted and approved by the Contracting Officer. Air travel shall be via the most direct route. Only 'Air Coach' or 'Air Tourist' which constitutes the normal class of travel shall be allowed. 'First Class' or 'Business Class' airfare shall neither be authorized nor allowed under this contract. Per Diem/Subsistence shall be reimbursed in accordance with the current U.S. Federal Government Travel Regulations in effect at the time of travel. Rail travel shall be by the most direct route; first-class with lower berth or nearest equivalent is permitted. Travel by motor vehicle including rented automobile shall be reimbursed on a reasonable actual expense basis, or at the Contractors option, on a mileage basis at the rate of $0.36 per mile plus any toll or ferry charges. The contractor must have equipment of the type specified available on a rental basis for the various meetings and conferences supported by the Audiovisual Services Branch. The rental equipment must be available domestically or internationally in any combination with or without technical and/or operating personnel. With the concurrence of the Contracting Officer, the contractor will provide equipment and services to other foreign affairs agencies as well as other Federal/State Government agencies. The contractor must have facilities and personnel located in the Washington, D.C. metropolitan area to facilitate permanent installations of the type and scope presently existing in the Department of State. The contractor will maintain a qualified service organization located in the Washington, D.C. metropolitan area to support and maintain all equipment on a rental and/or permanent installation basis. It is intended that this requirement be solicited as a 100% small business set-aside. The National American Individual Classification Standard (NAICS) code for this procurement is 541930. The Request for Proposal (RFP) will require the submission of a technical proposal and a price proposal. The award shall be made to the contractor whose proposal represents the best value to the Government. This means that the offeror’s understanding of the work requirements; comparable experience; past performance; plan of operation; key personnel resumes; quality control plan; safety and environmental program together are more significant than cost. The work under this contract will be classified as SECRET. All personnel performing on the contract must favorably maintain a SECRET clearance for the life of the contract. The solicitation will be issued via FEDBIZOPPS. NO PAPER COPIES will be mailed to interested parties. Placement of a Firm-Fixed-Price, Requirements type of contract, with economic price adjustments for Department of State domestic and international use for one year base period plus four (4) option years is anticipated. THIS PRE-SOLICITATION NOTICE IS FOR NOTIFICATION PURPOSES ONLY. DO NOT SUBMIT ANY INFORMATION IN RESPONSE TO THIS PRE-SOLICITATION NOTICE. OFFICIAL QUESTIONS WILL BE TAKEN AFTER THE SOLICITATION NOTICE HAS BEEN POSTED ON FEDBIZOPPS. ALL PROPECTIVE CONTRACTORS MUST BE REGISTERED IN THE CENTRAL CONTRACTORS REGISTRY (CCR) IN ORDER TO BE ELIGIBLE FOR AWARD.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/A-LM-AQM/A-LM-AQM/SAQMMA09R0361/listing.html)
- Place of Performance
- Address: Various Locations Domestically and Internationally, United States
- Record
- SN02004137-W 20091118/091116234602-353b7ea91510014e99f3deb8931af36f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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