SOLICITATION NOTICE
J -- Copier Maintenance
- Notice Date
- 11/30/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811212
— Computer and Office Machine Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Field Finance & Acquisition Services, HFT-320, 3900 NCTR Road, Jefferson, Arkansas, 72079-9502
- ZIP Code
- 72079-9502
- Solicitation Number
- 10-223-SOL-00017
- Archive Date
- 12/29/2009
- Point of Contact
- Nicholas E Sartain, Phone: 870-543-7370
- E-Mail Address
-
nick.sartain@fda.hhs.gov
(nick.sartain@fda.hhs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being issued in conjunction with FAR 13 Simplified Acquisition Procedures, as applicable. The solicitation number is 10-223-SOL-00017. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-37. The associated North American Industry Classification System (NAICS) Code is-811212- Computer and Office Machine Repair and Maintenance; Small Business Size Standard is $25.0 million and is set-aside for small business concerns. The Food and Drug Administration is soliciting for full service maintenance agreement on Ricoh and Sharp Copiers. Offerors must be licensed/certified and/or be a service provider which is affiliated and authorized to work on Ricoh and Sharp machines within Arkansas or commuting area. Offeror shall provide a quote for the equipment listed below for a maintenance agreement to include all service, labor, travel costs, parts, roller, fuser oil, toner, drums and all operating supplies except paper and staples. Preventative maintenance shall be performed as required by the OEM performance standards/specifications. Contractor shall perform work related to service bulletins or other manufacturer's stipulated repairs that may occur during the contract period. Contractor shall provide a certified service technician on-site to commence repairs within 4 hours of the telephone request of a down machine between the hours of 8:00 AM to 5:00 PM CST Monday through Friday (excluding federal holidays) and 8 hours for other service issues for the copiers listed below. Provide loaner equipment if down copier cannot be repaired within 8 normal working hours. Offeror will provide customer service phone number available during normal business hours to answer questions. Offerors shall provide a quote per machine and per month. Include excess copy charges per machine with quote. Relocation of Copiers Occasionally, staff will relocate within an office building or to a different office building. It is preferred to have unlimited (no cost) moves within the same office building and to a different building located on the Jefferson Lab Campus. If this is unreasonable, provide a per model cost breakdown for each move that will be subject to availability of funds. Addition/Removal of Copiers from the contract Additional copiers may be added or removed throughout the course of the contract at a fixed amount per copier. The contractor shall be notified in writing within 30 days, for any addition or deletion of copiers. Schedule of Items Base Year: 1/1/2010 through 12/31/2010 1. Ricoh 3245C located in bldg. 10 library; includes 2,500 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy and tiny_mce_marker_____ per color copy. 2. Ricoh 4500 located in bldg. 50-104; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 3. Ricoh 3045 located bldg. 53A hallway includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 4. Sharp AR407 located in the cafeteria; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 5. Ricoh 4500 located in bldg. 53D-201; includes 10,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 6. Ricoh MP6000 located in bldg. 26A-151; includes 15,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 7. Ricoh MP4500G located in bldg. 50 2nd floor; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 8. Ricoh MP4500G located in bldg. 50 3rd floor; includes 8,000 black and white copies per month Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. Contract Schedule Modifications Affected by Option Exercise Upon execution of each option, an additional twelve (12) months will be added to the contract period of performance. The following payment schedule will be effective for the option years of performance. Option year 1: January 1, 2011 through December 31, 2011. 1. Ricoh 3245C located in bldg. 10 library; includes 2,500 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy and tiny_mce_marker_____ per color copy. 2. Ricoh 4500 located in bldg. 50-104; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 3. Ricoh 3045 located bldg. 53A hallway includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 4. Sharp AR407 located in the cafeteria; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 5. Ricoh 4500 located in bldg. 53D-201; includes 10,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 6. Ricoh MP6000 located in bldg. 26A-151; includes 15,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 7. Ricoh MP4500G located in bldg. 50 2nd floor; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 8. Ricoh MP4500G located in bldg. 50 3rd floor; includes 8,000 black and white copies per month Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. Option year 2: January 1, 2012 through December 31, 2012. Upon execution of each option, an additional twelve (12) months will be added to the contract period of performance. The following payment schedule will be effective for the option years of performance. 1. Ricoh 3245C located in bldg. 10 library; includes 2,500 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy and tiny_mce_marker_____ per color copy. 2. Ricoh 4500 located in bldg. 50-104; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 3. Ricoh 3045 located bldg. 53A hallway includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 4. Sharp AR407 located in the cafeteria; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 5. Ricoh 4500 located in bldg. 53D-201; includes 10,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 6. Ricoh MP6000 located in bldg. 26A-151; includes 15,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 7. Ricoh MP4500G located in bldg. 50 2nd floor; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 8. Ricoh MP4500G located in bldg. 50 3rd floor; includes 8,000 black and white copies per month Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. Option year 3: January 1, 2013 through December 31, 2013. Upon execution of each option, an additional twelve (12) months will be added to the contract period of performance. The following payment schedule will be effective for the option years of performance. 1. Ricoh 3245C located in bldg. 10 library; includes 2,500 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy and tiny_mce_marker_____ per color copy. 2. Ricoh 4500 located in bldg. 50-104; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 3. Ricoh 3045 located bldg. 53A hallway includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 4. Sharp AR407 located in the cafeteria; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 5. Ricoh 4500 located in bldg. 53D-201; includes 10,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 6. Ricoh MP6000 located in bldg. 26A-151; includes 15,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 7. Ricoh MP4500G located in bldg. 50 2nd floor; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 8. Ricoh MP4500G located in bldg. 50 3rd floor; includes 8,000 black and white copies per month Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. Option year 4: January 1, 2014 through December 31, 2014. Upon execution of each option, an additional twelve (12) months will be added to the contract period of performance. The following payment schedule will be effective for the option years of performance. 1. Ricoh 3245C located in bldg. 10 library; includes 2,500 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy and tiny_mce_marker_____ per color copy. 2. Ricoh 4500 located in bldg. 50-104; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 3. Ricoh 3045 located bldg. 53A hallway includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 4. Sharp AR407 located in the cafeteria; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 5. Ricoh 4500 located in bldg. 53D-201; includes 10,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 6. Ricoh MP6000 located in bldg. 26A-151; includes 15,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 7. Ricoh MP4500G located in bldg. 50 2nd floor; includes 5,000 black and white copies per month. Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. 8. Ricoh MP4500G located in bldg. 50 3rd floor; includes 8,000 black and white copies per month Qty. 12 Unit Mo Unit price: tiny_mce_marker________ Total tiny_mce_marker________ Overages billed at tiny_mce_marker______ per black and white copy. The contractor is hereby notified of a scheduled site visit to inspect the copiers. The government will not add funds to the contract to cover maintenance services that the contractor says are needed because of preexisting conditions. The clause at 52.237-1 Site visit, is included in this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed. (b) An organized site visit has been scheduled for: Day: Tuesday Date: December 8, 2009 Time: 10:00 A.M. Local Time Jefferson Laboratory Complex (NCTR) 3900 NCTR Road, building 10, conference room Jefferson, AR, 72079 All firms interested in attending the site visit must submit the following information by email to nick.sartain@fda.hhs.gov no later than December 7th. Full name of individual(s) attending, company name and phone number, all attendees will required to sign in at the security gate and present a driver's license or other government issued identification in exchange for a visitor's identification card. All attendees will require an escort. In no event shall failure to inspect the site/equipment constitute grounds for a claim after contract award. Individual requests for a separate site visit will not be considered; individual site visits will not be permitted. If there are any questions, they should be submitted in writing. No questions will be answered at the site tour. All questions must be received no later than 6 days before the solicitation due date. Government replies to contractor's questions concerning any aspect of this solicitation will be recognized as official only if the offeror submits the question in writing. The Government will provide responses as an amendment to the solicitation through the FedBizOpps website. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written solicitation. Contract Type: Commercial Item-Firm Fixed Price with indefinite-delivery/quantity portion. Simplified acquisition procedures will be utilized. FOB Point destination. FOB Point of Delivery for Services and Supplies will be the FDA/NCTR located at 3900 NCTR Road, Jefferson, AR 72079-9502. Payment terms net 30 days. Period of Performance Base: January 1, 2010 through December 31, 2010. Option year 1: January 1, 2011 through December 31, 2011. Option year 2: January 1, 2012 through December 31, 2012. Option year 3: January 1, 2013 through December 31, 2013 Option year 4: January 1, 2014 through December 31, 2014 Standard commercial warranty is required if applicable. The provision at FAR 52.212-1 Instructions to Offerors-Commercial Items applies to this solicitation. The following addenda have been attached to this provision: None The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (i) Technical capability of the items/services offered to meet the Government's requirement. (ii) Past Performance (iii) Price. Technical and past performance, when combined, are equal when compared to price. Technical acceptability will be determined by review of information submitted by the offeror which must provide a description in sufficient detail to show that the offeror has the capability to perform the required services which demonstrates knowledge of the requirement to meet the Government's requirement. Prospective contractors should submit complete service terms and conditions with responses to include a) service call response time, b) guaranteed levels of effectiveness and timeframe to provide loaner copier if repairs can not be completed in a timely manner. Quotes shall be inclusive of all labor and mileage charges. Past Performance Identify federal, state, local government, or private contracts for which the offeror has performed work similar to the SOW in this solicitation (include contracts within the last two years, point of contact, and telephone numbers). (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The government reserves the right to make an award without discussions. The government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure information is available, vendors must furnish as part of their proposal all descriptive material necessary for the government to determine whether the product and/or service meets the technical requirements. The Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government. The Provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, applies to this acquisition. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following addenda have been attached to the clause. The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the contracting officer's representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-41, 52.222-44, 52.222-51, 52.225-1, 52.225-13, and 52.232-33. The following additional provisions and/or clauses apply: 52.204-7 and 52.237-2. Clauses and provisions are incorporated by reference and apply to this acquisition. Clauses and provisions can be obtained at http://www.arnet.gov/far/ The following provisions/clauses are incorporated by reference with the applicable texts added as follows: 52.216-18 Ordering (OCT 1995) Fill in text as follows: (a) Such orders may be issued from 1/1/2010 through 12/31/2014. 52.216-19 Order Limitations (OCT 1995) Insert the following text in paragraph: (a) $10.00 (b) (1) 10, (2) 10, (3) 5 days. (d) 5 days 52.216-22 Indefinite Quantity (OCT 1995) (d) 2/1/2014 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 5 years and 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract expiration. (End of clause) 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 1 day of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. (End of clause) 52.232-19 Availability of Funds for the Next Fiscal Year. (APR 1984) Funds are not presently available for performance under this contract beyond December 31, 2010. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond December 31, 2010, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) 52.237-1 Site Visit (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision) The following HHSAR clauses apply and can be obtained at the following website: http://farsite.hill.af.mil/VFHHSAR1.htm 352.270-6 Publications and Publicity. (January 2006) 352.270-10 Anti-lobbying. (January 2006) CCR Requirement - Company must be registered in the Central Contractor Registration (CCR) system before an award could be made to them. If company is not registered in CCR, they may do so by going to CCR web site at http://www.ccr.gov. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation notice. It is the offeror's responsibility to monitor the internet site for the release of an amendment to the combined synopsis/solicitation (if any). Offerors that fail to complete the required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. All responsible sources may submit an offer, which if timely received, shall be considered. The offer must reference solicitation number 10-223-SOL-00017. The Offers are due in person, by postal mail, fax or email to the point of contact listed below on or before 12/14/2009 by 13:00 hours (Central Standard Time in Jefferson, Arkansas) at the Food and Drug Administration, OC/OSS/OAGS, Attn: Nick Sartain, 3900 NCTR Road, HFT-320, Jefferson, AR 72079-9502. For information regarding this solicitation, please contact Nick Sartain at (870) 543-7370, FAX (870) 543-7990 or email nick.sartain@fda.hhs.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/NCTR/10-223-SOL-00017/listing.html)
- Place of Performance
- Address: 3900 NCTR Road, Jefferson, Arkansas, 72079, United States
- Zip Code: 72079
- Zip Code: 72079
- Record
- SN02013432-W 20091202/091130235508-b9d175b06b7671348c5e7f5e91207b01 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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