MODIFICATION
X -- Conference Room and Hotel/Motel Rooms
- Notice Date
- 12/11/2009
- Notice Type
- Modification/Amendment
- NAICS
- 532310
— General Rental Centers
- Contracting Office
- Other Defense Agencies, Defense Security Service, Headquarters, 1340 Braddock Place, Alexandria, Virginia, 22314, United States
- ZIP Code
- 22314
- Solicitation Number
- HS0021-10-Q-0011
- Archive Date
- 1/21/2010
- Point of Contact
- Shirley T Green, Phone: 7033252011
- E-Mail Address
-
shirley.green@dss.mil
(shirley.green@dss.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a pre-solicitation synopsis. HS002110Q0011 will be supplemented with additional information and given upon request. This constitutes an announcement only. A separate written solicitation will be issued on or before Dec 16, 2009. The Defense Security Service (DSS) has a requirement for meeting/conference space and hotel/motel rooms for up to a total of 1,450 "room nights" for participants attending the FY 2010 "DoD Worldwide Security Conference". DSS has tentatively scheduled the conference for the first two weeks in August 2010, with access to meeting rooms required on Sunday for setup before the conference begins. The preferred conference pattern is to have meeting days Monday through Friday with participants divided into (8) breakout rooms. The meeting adjourns Friday. Teardown will be no later than Friday afternoon. Also required are meeting rooms, breakout facilities, business office accommodations, and a supply room. There are also other items required. The Government seeks to secur lodging to insure the availability of rooms for a large number of people at the same location in order to receive at a minimum, the government rate in accordance with the GSA Federal Travel Regulation. The hotel/motel shall be in compliance with the Hotel/Motel Fire Safety Act and must be within 20 miles of the Airport. The location must be capable of offering facilities capable of accommodating up to approximately 450 attendees to include guest rooms and all other business associated conference facilities. The hotel/motel shall honor any standard cancellation policy regarding any cancellations and any billing policy for no-shows, meaning that no-shows will be billed for the date that would have been the date of check-in only. Participants will call the hotel/motel at least 21 days prior to the conference date to reserve their room. Conferences attendees will make their reservations by individual call in; rooms will be reserved on each caller's Federal Government Travel Card. The Grand Total is a Not to Exceed price - whereby the hotel/motel shall only invoice the Government for and the government shall only pay for, conference facilities/space and audio-visual costs and any separately priced items agreed upon by the contract Officer. Additionally, offerors must clearly indicate the cost of the audio-visual requirements if not included as part of the conference facilities/space and the cost of the audio-visual are not provided as an integral part of the cost of guest rooms to be blocked in accordance with the hotels. The solicitation will be available on Dec 16, 2009. All vendors interest in receiving a copy of the solicitation should contact Shirley Green at shirle.green@dss.mil
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/3cda9de15dff9a6ed96ae909a2e42b79)
- Place of Performance
- Address: Chaicago, IL, Chicago, Illinois, United States
- Record
- SN02022752-W 20091213/091212000000-3cda9de15dff9a6ed96ae909a2e42b79 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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