SOLICITATION NOTICE
Q -- Virtual Pharmacist
- Notice Date
- 12/12/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 813920
— Professional Organizations
- Contracting Office
- VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 209;McClellan Business Park CA 95652
- ZIP Code
- 95652
- Solicitation Number
- VA-261-10-RP-0071
- Response Due
- 12/29/2009
- Archive Date
- 1/8/2010
- Point of Contact
- eric.toliver@va.gov
- E-Mail Address
-
Contracting Specialist
(eric.toliver@va.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6, with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-37. This solicitation is set aside for Small Businesses. The NAICS code is 813920, with a size standard of $7.0 million. The contract performance period will be for one year starting on or about February 1, 2010 through January 31, 2011, with a one-year option. Proposals will be considered only from offerors who are regularly established in the business called for and who are financially responsible. Offerors must have the necessary equipment and personnel to furnish services in the volume required, for all items specified under this contract. Successful offeror(s) shall meet all requirements of Federal, State and City codes regarding operation of this type of service or establishment. The contract personnel shall provide services in accordance with the terms, conditions and prices contained herein. Contract costs shall be all-inclusive, including but not limited to salaries, fringe benefits, vacation pay and malpractice expenses. Electronic, hand-delivered or properly mailed offers will be accepted. Faxed offers will not be accepted. Offers are due to eric.toliver@va.gov by NLT 3:00 p.m. on December 29, 2009. Offers must include a completed price schedule, curriculum vitae for each pharmacist, and a maximum of three contract references (with correct contact information). Curriculum vitae will be used for technical evaluation based on skill sets and experience. Contract references will be used for past performance and must be within the last three years (December 12, 2006). For information regarding the solicitation you can e-mail me at the above e-mail address or phone at (916) 923-4528. 1. Scope of Work: 1.1. The contractor shall provide Virtual Pharmacy Services to eligible in patient after normal hospital hours. Service will be performed off-site at the Contractors facility. 1.2. Background: Be a graduate of a degree program in pharmacy from an approved college or university. 2. Specific Contractor Tasks include: 2.1. Provide Virtual Pharmacist services to complete pending Inpatient, INT 5W, ED Clinic (ED Unit Days, ED Unit Evenings, ED Unit Nights, ED Unit Mental Health), Virtual Bed (ED Med, ED PSY, ED SCU, ED SUR) and CLC (Aspen, Boon, Cedar) orders (including those administered by the intravenous route). This includes the professional review and problem solving needed to assure safe appropriate medication processing. 2.1.1. Due to the criticality of this service, in addition to the primary virtual pharmacist(s) the Contractor shall have available for backup in the event of sickness, and etc. 2.1.2. Medication orders will be verified by pharmacist(s). 2.1.3. The pending orders queue (Pending/Non-Verified Orders) will be checked and processed every hour. Calls from each facility will be placed for emergency orders/consultation. Emergency orders will be processed as soon as possible and no later than 30 minutes of contact. 2.1.4. The Pharmacist will evaluate each prescription for drug interactions, contraindications, recorded drug allergies, appropriate doses/directions and will assure the final order will be understandable to the nurses administering the medication. Pending medication orders that do not meet the standards for completeness, restrictions, lacking clinical information and those requiring consults will be clarified with the prescriber prior to processing. 2.1.5. Using formulary information provided by the VA, Fresno, California, pharmacists will review pending orders and make efforts to utilize formulary agents. If efforts are not successful, the order will be processed and follow-up actions will be taken by each facility. 21.6. Access to the VISTA computer system is required and virtual pharmacists will have to meet all information security requirements as required by the Department of Veterans Affairs. 2.1.7. Pharmacists must have knowledge of the VA Formulary and VISTA computer system. Each pharmacist must also have a working knowledge of processing requirements for proper completion of medication orders and be competent in accessing CPRS to read notes, check labs, etc prior to completing prescriptions that have questionable doses, special needs, etc. 2.1.8. The VA will not provide laptops, computers or any electronic equipment to the virtual pharmacist services. However, appropriate access to VISTA and CPRS systems will be made available. 2.1.9. The work will be performed remotely. 2.1.10. VA sensitive data will not be stored on hard drives or a non-VA network. Drug Information and problem solving: No charge 2.1.11. Normal Duty Hours. Contractor shall provide virtual pharmacist services to after normal pharmacy hours. Normal pharmacy hours for VACCHCS: 7:00 A.M. to 10:00 P.M., Monday through Friday and 7:30 A.M. to 4:00 P.M. on Saturdays, Sundays, and Holidays. 2.1.12.The VA observes the following Federal Holidays: New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. 2.1.13.Vacation Leave/Absences shall be the responsibility of the contractor. Contractor shall coordinate leave/absences with the Contracting Officer's Technical Representative (COTR). 2.1.14. Standby Call Coverage: None. 3. Qualifications. The Contractor/Pharmacist shall: 3.1. The Contractor must be a graduate of a degree program in pharmacy from an approved college or university. 3.1.1. Be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. 3.1.2. Speaks and understands English proficiently 3.1.3 Provides evidence of current professional liability insurance 3.1.4 Provides names of most current employer(s) and two peer reference contacts 3.1.5 Be subject to a complete security background checks including fingerprinting 3.1.6 Provides all necessary documents to complete the Vetpro process. 3.1.7. Have a working knowledge of VISTA and CPRS and be able to process pending inpatient ward, virtual bed ward, ED Clinic, and Community Living Center (CLC) orders. Experience with VISTA and CPRS must have been gained within the last three (3) years. 3.1.8. Must have a working knowledge of VA formulary/restrictions and Criteria for use of non-formulary drugs at all VA sites. 3.1.9. Must provide own computer equipment and be readily available via telephone. 3.1.10. Must be a citizen of United States, or non citizen under H1B or J1 visas, or permanent resident alien. 3.1.11. The Contractor will review and assure the competency of each pharmacist on an annual basis. 4. Invoicing and Payment: 4.1. Payment made during all periods of performance of this agreement shall constitute the total cost for services rendered by the contractor, and shall not exceed the amounts specified in the "Schedule of Supplies and Services" without written request and the written approval from the Contracting Officer. 4.2. Invoices rendered by the contractor to VACCHCS for services furnished under this agreement, will be invoiced in full for each month in which services were performed. All payments made under this contract will be made monthly in arrears in accordance with FAR Clause 52.212-4. No advance payments will be authorized. Invoices shall be e-mailed to the COTR Nora Yang, Associate Chief of Inpatient Pharmacy, Medical Service Nora.Yang@va.gov. Physical mailing address is 2615 E. Clinton Ave, Fresno, CA 93703. 4.3. Invoices submitted will show the total hours worked and the amount of orders finished. All invoices applicable to this agreement must be submitted no later than thirty (30) days after the end of the contract period. Any problems regarding unpaid invoices should be directed to the Contracting Officer. 4.4. Invoices will be submitted for services, on an hourly basis. Increments of less than 15 minutes will be rounded to the nearest quarter-hour as follows: increments between 0-7 minutes shall be rounded down to the nearest quarter hour, and increments between 8-15 minutes will be rounded up to the nearest quarter hour. 4.5. At a minimum, each invoice must contain the following: Dates and total number of hours services were provided, name of contact pharmacist(s) who provided services, contract line item number (CLIN), quantity, unit, unit price, and total cost of services provided, contract number, and remittance address. All invoices must include the name, title and phone number of person to be notified in the event of defective invoicing. 4.6. All invoices must be submitted for actual hours worked by the contract pharmacist. Invoices submitted by individual pharmacist will not be processed. Invoices shall be submitted in accordance with, and at the prices specified in the continuation of SF Form 1449, Schedule of Supplies and Services of this agreement. 4.7. The payment for any leave, including sick leave or vacation time, is the responsibility of the contractor. Periods of any absences are not paid by the VA. 5. Estimated Quantities: 5.1 The quantities of hours specified in this agreement are estimates, based upon the projected workload during the period of performance. VACCHCS does not imply or guarantee that any fixed number of hours will be required during the contract period. VACCHCS will not be obligated to reimburse the contractor for any specified amount of services, but will be obligated to make payment for any services received in the quality and quantity as requested. CLINDescriptionEstimated QuantitiesUnitUnit PriceExtended Price Base Period: October 1, 2009 through September 30, 2010 0001Estimated Orders4000Order$$ Option Year One: October 1, 2010 through September 30, 2011 1001Estimated Orders4000Order$$ 6. Contractor Business Integrity (CBI): a.Compliance and Business Integrity Training & Education-Contract (Revenue Cycle) Employees. (1)Awareness Training: Contractor employees shall complete initial compliance awareness training within 30 days of commencing work under this contract as well as complete annual compliance awareness refresher training. At a minimum, CBI, awareness training will include the following topics: (a) the revenue cycle, (b) seven elements of an effective compliance program, (c) definition of high risk areas, and (d) definition of any compliance concerns and how to address a compliance concern. This requirement can be fulfilled by completing the training module available via the following Internet site: http://www/visn21.med.va.gov/CBI.asp. (2)Remedial Training: When notified, contract employees must complete remedial training and education to address any detected compliance exceptions. (3)Proof of Training: When notified, contract employees must complete remedial training and education to address any detected compliance exceptions. 7. Contractor Signature of Purchase Order (Block 28 of Page 1): 7.1 In accordance with FAR 13.302-2, Obtaining Contractor Acceptance and Modifying Purchase Orders, when parties have signed this purchase order it becomes a binding bilateral firm-fixed price (FAR 16.202) contract, as defined at FAR 2.101.
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