PRESOL | V | Lodging, meeting space and catering services for the 276th Yellow Ribbon events to be held in March and April 2010 in the Greater Richmond, Tri-Cities, VA area.

FBO DAILY ISSUE OF DECEMBER 17, 2009 FBO #2945
SOLICITATION NOTICE

V -- Lodging, meeting space and catering services for the 276th Yellow Ribbon events to be held in March and April 2010 in the Greater Richmond, Tri-Cities, VA area.

Notice Date: 12/15/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: USPFO for Virginia, Building 316, Fort Pickett, Blackstone, VA 23824-6316
ZIP Code: 23824-6316
Solicitation Number: W912LQ-10-T-0003
Response Due: 1/5/2010
Archive Date: 3/6/2010
Point of Contact: Rebecca Fowler, 434-298-6206
E-Mail Address: USPFO for Virginia
(rebecca.fowler@us.army.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) for lodging, catering and conference space during the periods March 20-21 and April 17, 2010. This RFQ constitutes the only solicitation. This procurement is issued unrestricted under the NAICS 721110 with a small business size standard of $7M. This solicitation is being issued Subject to the Availability of Funds as funds are not presently available. The Virginia Army National Guards Family Programs will conduct Yellow Ribbon events on dates specified above. The area of consideration to hold the events is the Greater Richmond, VA area to include the Tri-Cities areas from the I95/I85 split in Petersburg, VA north to the I95/I64/I295 interchange, west to I295 and east to Route 288 (see attached highlighted map). A pricing schedule identifying quantities of services needed is attached and must be completed and returned with your quote. All quantities are estimated. Unit prices shall be inclusive of all applicable service fees. A performance work statement (PWS) is attached and is hereby made a part of this RFQ and will be made a part of any resulting award. The following provisions and clauses are applicable to this acquisition: FAR Provisions 52.212-1, 52.212-3 Alt I, and 52.252-1; FAR Clauses 52.212-4, 52.212-5, 52.232-18, 52.252-2 and DFARS Clauses 252.204-7003 and 252.212-7001. FAR provision 52.212-3 shall be completed and returned with your offer. If your company information is available through Online Representations and Certifications (ORCA) so indicate in 52.212-3 and return only that portion of the provision. FAR Provision 52.212-1 is amended as follows: Delete paragraph (d) Product Samples. FAR Provision 52.252-1 and FAR Clause 52.252-2: full text language of provisions and clauses incorporated by reference can be located at http://farsite.hill.af.mil. FAR clause 52.212-4 is amended as follows: paragraph (g) (1) change requirement for three copies of invoices to 1 copy of invoices and add after paragraph (g) (2) the following: Invoices are to be submitted electronically to wawfvauspfo@ng.army.mil. Questions regarding payment status or delinquent payments are to be addressed to the Voucher Examiner at 434-298-6266; Delete paragraphs (h) Patent indemnity, (j) Risk of loss, and (n) Title. The following clauses included in 52.212-5 are applicable: 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.225-13, 52.232-33, and 52.232-36. In addition, clauses, 52.222-41, 52.222-42, and 52.222-44 or 52.222-53, included in 52.212-5 may be deemed applicable pending contractors response to paragraph (k)(2) in FAR Provision 52.212-3. The following clauses included in 252.212-7001 are applicable: 252.225-7001 and 252.247-7023 Alt III. The service contract wage determination applicable for the location of the proposed hotel facility will be made a part of any resulting award if FAR clause 52.222-41 is determined to be applicable. Each offer shall indicate if credit card (VISA) is an acceptable form of payment. Award will be made to the lowest priced offer determined to be technically acceptable. To be determined technically acceptable, the following minimum requirements must be met: (1) The quote must provide for all services, lodging, conference space, support equipment and furnishings. (2) Hotel must have on-site parking for 188 or if off-site parking, hotel must provide valet services. If the conference is being proposed at the same facility as the lodging, parking sufficient for 400 attendees shall be available. If conference is being proposed at a location separate from the lodging facility, the conference facility shall have parking for 400 attendees. (3) Hotel must have at least one full service restaurant on site capable of feeding up to 188 persons or have full service restaurants capable of feeding up to 188 persons located within three blocks of the hotel. Note: There is not a requirement for the restaurant(s) to be capable of feeding all 188 persons at one time. (4) Hotel must be located in the area identified above and on the attached map. (5) Hotel must be FEMA approved. In order to determine if minimum requirement (1) can be met, all services requested must either be priced or annotated as provided at no additional cost and a conference space accommodations chart must accompany the quote. For minimum requirements (2), (3), & (5) offeror must provide a fact sheet which addresses each minimum requirement. The physical location of the proposed hotel facility must be provided to permit a determination to be made as if minimum requirement (4) can be met. If the information required is available on-line, a website address can be provided in lieu of the fact sheet. Pricing shall be provided on attached pricing worksheet. Multiple awards may be made if determined to be in the best interest of the government; therefore you are not required to quote on both events. If multiple awards are made it will be for an entire event; therefore, you are required to price or indicate, not separately priced, for each requirement per event. The contractor is not prohibited from utilizing multiple facilities to meet the requirements, but pricing shall be submitted by one facility. For example, a sister hotel may be utilized to lodge attendees and a separate venue may be utilized for the conference space. If multiple facilities will be utilized to meet each events requirements, all facilities shall be located within ten (10) miles of each other and the cost to provide government transportation to and from each facility will be calculated, by the government, into the overall cost of the event(s). For purposes of price evaluation, if there is a mathematical error in which the unit price multiplied by the quantity does not equal the extended total, the unit price will prevail and be used for evaluation and award purposes. Paragraph (e) of FAR Provision 52.212-1 encourages offerors to present alternative terms and conditions for satisfying the requirements of this solicitation. Should any term or condition (i.e. number of hours prior to event attendee may cancel reservation, etc.) be altered, offeror must clearly annotate the alteration in the quote. The government may or may not accept the alternative term or condition. Such determination will be made based on if it is in the governments best interest to accept the proposed alternative. In anticipation of questions regarding if the government per diem rate is required, the following response is provided. The solicitation is being issued on a competitive basis. The rate utilized for purposes of award will be the rates proposed by the offeror(s) determined to offer the lowest technically acceptable offer. As stated in paragraph (g) of Federal Acquisition Regulation (FAR) Provision 52.212-1, included in this solicitation, The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offerors initial offer should contain the offerors best terms from a price and technical standpoint&.All questions shall be submitted in writing and received prior to the time and date scheduled for receipt of quotes. Questions can be sent via email, rebecca.fowler@us.army.mil or fax (434) 298-6202. Quotes are due not later than 5:30 p.m. ET, Tuesday, January 5, 2010. Quotes may be faxed to 434-292-6202, Attn: Becky Fowler, or emailed to rebecca.fowler@us.army.mil.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA44/W912LQ-10-T-0003/listing.html)
Place of Performance: Address: To be determined To be determined TBD VA; Zip Code: 00000
Record: SN02024671-W 20091217/091215235411-1b7be7a20265656861f0c6b36a409132 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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V -- Lodging, meeting space and catering services for the 276th Yellow Ribbon events to be held in March and April 2010 in the Greater Richmond, Tri-Cities, VA area.