Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 25, 2009 FBO #2953
SOLICITATION NOTICE

J -- Temperature Tracking System Maintenance and Support

Notice Date

12/23/2009
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Louis A Johnson, VAMC;Contracting Office (90C);1 Med Center DR;Clarksburg WV 26301-4199
 

ZIP Code

26301-4199
 

Solicitation Number

VA-244-10-RQ-0079
 

Response Due

12/24/2009
 

Archive Date

3/24/2010
 

Point of Contact

Timothy Russell
 

E-Mail Address

Contracting Officer
(timothy.russell@va.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for a Maintenance, Repair and Support Service Contract for a period from Date of Award through September 30, 2010 and four option years, prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are requested and a written solicitation will not be issued through FedBizOpps. The Louis A. Johnson VA Medical Center intends to award a firm fixed price commercial services contract in response to the Request for Quote (RFQ) VA-244-10-RQ-0079. Copies of the complete RFQ are available upon request. The solicitation documents and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-30. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clause may be accessed in full text at this address www.acqnet.gov/far. The NAICS code is 811219. Proposed price should not expire before September 30, 2010. Award of this contract is expected to be made sometime after the close of this RFQ and before September 30, 2010. All Preventative Maintenance Service must be delivered before September 30, 2010. SUPPLIES OR SERVICES AND PRICES The VA Medical Center, Clarksburg, WV, shall award a maintenance agreement for technical support and warranty services on the equipment listed below and four (4) option years. BASE YEAR: From Date of Award through September 30, 2010 EquipmentQuantityUnitUnit CostTotal Cost Temp Trak System 12 Month $_____________ Total for services to equipment above$_____________ OPTION YEAR 1: PERIOD OF OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 EquipmentQuantityUnitUnit CostTotal Cost Temp Trak System 12 Month $_____________ Total for services to equipment above$_____________ OPTION YEAR 2: PERIOD OF OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012 EquipmentQuantityUnitUnit CostTotal Cost Temp Trak System 12 Month $_____________ Total for services to equipment above$_____________ OPTION YEAR 3: PERIOD OF OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2013 EquipmentQuantityUnitUnit CostTotal Cost Temp Trak System 12 Month $_____________ Total for services to equipment above$_____________ OPTION YEAR 4: PERIOD OF OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2014 EquipmentQuantityUnitUnit CostTotal Cost Temp Trak System 12 Month $_____________ Total for services to equipment above$_____________ DESCRIPTIONS/SPECIFICATIONS I. Scope: The services to be provided by the contractor under this agreement shall consist of technical support and warranty services for the equipment listed in SUPPLIES OR SERVICES AND PRICES. II. Period of Agreement: Unless otherwise specified, this contract will be for the period of Date of Award through September 30, 2010 and four (4) option years. III. Hours of coverage: The contactor will provide remote technical support will be available twenty-four (24) hours per day, seven (7) days per week for the period of this contract. IV. Services to be provided: a. Telephone Assistance: Telephone assistance will be during standard VA business hours, 8:00 A.M. to 4:30 P.M., Monday through Friday. b. Remote Technical Support: Remote technical support will be available twenty-four (24) hours per day, seven (7) days per week for the period of this contract. This support is necessary for troubleshooting equipment, resolving equipment problems and determining if vendor service is necessary. Scheduling for on-site or depot service in the event that the problems cannot be resolved through online support services will also be provided. c. Parts: The contractor shall furnish and replace parts to satisfactorily complete required repairs. The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts with no exceptions. The contractor shall use new or re-built parts. Used parts, those removed from other Temp Trak equipment, shall not be installed without approval by the COTR. d. Repair: The contractor will provide warranty for repeaters, receivers, buffers, and transmitters under the terms of this contract to the equipment listed in SUPPLIES OR SERVICES AND PRICES. Should a repair or repairs be necessary that are not covered under the terms of this agreement that are necessary for the equipment to be returned to good working condition, the contractor's service representative shall provide to the COTR or his designee a written estimate for the repairs. Inadequate or improper repairs performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA. e. Software Updates and Upgrades: Unlimited software upgrades will be provided during the period of this contract. Additionally, VA staff designated as Temp Trak administrators will receive unlimited on-line training. f. Qualifications: Bidders shall be engaged full time in the maintenance and repair of the equipment listed in Section B, or similar Temp Trak equipment. Contractor shall have access to complete service manuals, maintenance software, and a complete parts inventory. V. Terms and Conditions: a. User Responsibility: Contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. b. Exclusion: Service does not include electrical work external to the equipment. Provisions and Clauses: Provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The offerror's initial proposal shall contain the offeror's best terms from a price and technical standpoint. The Government intends to evaluate offers and award a contract without discussion. The government reserves the right to make no award as a result to this solicitation. 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402);52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2008) (E.O. 13126); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2009); FAR 52.212-4 Contract Terms and Conditions-Commercial Items; 52.217-8 Option to Extend Services (Nov 1999); VAAR 852.203-70 Commercial Advertising (Jan 2008);VAAR 852.211-70 Service Data Manuals (Nov 1984); VAAR 852.246-70 Guarantee (Jan 2008); VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008); 52.252-2 Clauses Incorporated by Reference (Feb199852.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644); 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)); 52.219-28, Post Award Small Business Program Representation (June 2007) (15 U.S.C 632(a)(2)); 52.222-3, Convict Labor (June 2003) (E.O. 11755); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts); 52.225-1, Buy American Act--Supplies (FEB 2009) (41 U.S.C. 10a-10d); 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury);52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) (31 U.S.C. 3332); 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332); 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.); 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.); 52.216-1 Type of Contracts (APR 1984); The Government contemplates award of a (Firm Fixed Price) contract resulting from this solicitation; 52.233 Service of Protest (SEP 2006);VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); 52.245-1A Government Property Alternate I (June 2007); 52.245-9 Use and Charges (June 2007); 852.246-71 Inspections (Jan 2008) 52.252-1; Solicitation Provisions Incorporated by (FEB 1998); This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html; http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm. Offers shall provide sufficient technical documentation to allow for thorough evaluation of proposal. Additionally the vendor shall fully explain their ability to meet the requirements from above. Electronic Invoice Submission: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315)). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoice submission, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center P.O. Box 149971 Austin TX 78714-8971. Offers shall be submitted to the Louis A. Johnson VA Medical Center, Attn: Timothy Russell (304) 623-3461 x3895, Contracting Specialist, 1 Med Center Drive, Clarksburg, WV 26301, no later than 3:00pm EST on January 24, 2010. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company name and address. Offers will also be accepted by email at timothy.russell@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ClVAMC540/ClVAMC540/VA-244-10-RQ-0079/listing.html)
 

Place of Performance

Address: Louis A Johnson VAMC;One Medical Center Drive;Clarksburg WV

Zip Code: 26301
 

Record

SN02030278-W 20091225/091223234443-7c7f74ad9dc0d098e27669c01628b063 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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