SOURCES SOUGHT
H -- Material Testing and Analysis - Attachment 1
- Notice Date
- 12/23/2009
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Transportation, Pipeline and Hazardous Materials Safety Administration, PHMSA, 1200 New Jersey Avenue, SE, E22-229, Washington, District of Columbia, 20590
- ZIP Code
- 20590
- Solicitation Number
- DTPH56-10-SS-000001
- Archive Date
- 2/9/2010
- Point of Contact
- Maria N Munoz, Phone: 2023665513, Warren D. Osterberg, Phone: 202-366-6942
- E-Mail Address
-
maria.munoz@dot.gov, warren.osterberg@dot.gov
(maria.munoz@dot.gov, warren.osterberg@dot.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment 1 - Listing of the hazard classes Synopsis: Subject: Request for Information (RFI), Material Testing, This RFI is for the testing of materials obtained during inspections, investigations, incidents and/or accidents to determine if they meet criteria for classification of one or more of the hazard classes in accordance with Title 49 Code Of Federal Regulations (CFR). A. This is an RFI notice only. This RFI is issued for the purpose of market research in accordance with FAR Part 10. This is a new requirement. This is not a Request for Proposal/Quote (RFP/RFQ). However, a subsequent RFP/RFQ is to follow this RFI. B. The Pipeline and Hazardous Materials Safety Administration (PHMSA) is seeking market information from qualified, experienced and interested contractors in providing the following services. 1.0Description of Services 1.1.Scope of work: PHMSA is looking for a contractor to provide all reference materials, testing supplies, personnel, equipment, tools, instruments, materials, training, supervision, and other items and services necessary to perform “Materials Testing, Sample Analysis/Classification, Data Management and Oversight” as defined in this Performance Work Statement (PWS). Refer to Appendix 6.0 for a listing of terms and definitions. 1.2.Material Testing, Sample Analysis/Classification, Data Management and Oversight: Based on a mission objective to verify and determine hazard classification of materials obtained or gathered though its investigative activities, PHMSA seeks contractor services to perform this testing and reporting function. PHMSA intends to provide the contractor with the materials for testing. Following the hazard materials classification requirements and protocols as specified in the Hazardous Materials Regulations, the contractor must also possess the supplies, equipment and proper classification standards to successfully perform the appropriate hazard classification tests for the material. The contractor must successfully and accurately determine the applicable hazard material classification and packing group as appropriate. The contractor must identify the testing protocols for the type of testing requested by PHMSA. The testing protocols must be based on the requirements as listed in Title 49 CFR and those reference materials incorporated by reference for each of the materials submitted for testing. The contractor must test and analyze the materials to determine if they meet the criteria for classification of one or more of the hazard classes of a hazardous material in accordance with Title 49 CFR. If the material tested does meet the classification of one or more hazardous materials, the contractor must determine through testing and analysis the appropriate hazard classification, packing group or hazard zone (A or B). Explosive materials- The contractor must determine through testing and analysis the appropriate hazard class, division number, compatibility group, and classification code. Radioactive materials- The contractor must determine through testing and analysis the radionuclides, the activity of radionuclides, and for fissile materials the Criticality Safety Index (CSI) of the material. Additionally, the contractor must determine if the material submitted is a fissile material, normal form, special form, type A or type B or meets the criteria for Low Specific Activity (LSA). If the material is determined to meet the criteria for LSA, determine the appropriate group (LSA-I, LSA-II or LSA-III). If an object is submitted for testing, the contractor must determine through testing and analysis if it meets the definition of a Surface Contaminated Object (CSO). If the object is determined to be a SCO, the contractor must determine the appropriate phase (SCO-I or SCO-II). The contractor must be able to initiate testing of the materials within 15 business days after delivery to the location specified by the contractor in its response to this RFI. The contractor must provide a hard copy report of findings and an e-mail of the results to the PHMSA point of contact who submitted the material for testing within ten (10) business days after completion of all required testing. The contractor must submit the report of findings in portable document format (PDF). The contractor will not have any sample collection responsibilities. If after delivery to the testing facility specified in the RFQ the contractor determines further transportation is necessary for testing purposes, the contractor must be responsible for and fulfill the duties of the shipper as specified in Title 49 CFR Parts 100 - 185. The contractor is responsible for secure storage of the test specimens as evidence, when applicable, until any related enforcement actions are closed. The contractor is also responsible for disposal of test specimens when directed by PHMSA. 2.0Services Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. 2.1.Performance Objective and Paragraph Performance Threshold: For each material PHMSA submits for testing, the contractor must prepare a report of findings suitable for submission as evidence in civil and/or criminal proceedings. All determinations must be based on the criteria as listed in Title 49 CFR and other resources permitted and incorporated by reference to include but not limited to American Society for Testing and Materials (ASTM), International Organization for Standards (ISO), International Civil Aviation Organization (ICAO), International Maritime Dangerous Goods Code (IMDG), Explosives Test Manual (UN Manual of Tests and Criteria), American Pyrotechnic Association (APA) Standard 87-1, Department of Defense Explosives Hazard Classification Procedures. The report of findings must include - othe date the contractor received the material; othe date testing was started, completed ; oall relevant interval dates of testing; oa detailed listing of the material properties to include a complete description of the material (for ammonium nitrate-fuel oil mixtures include the prill size and porosity); othe state of the material, i.e.; liquid, paste, powder, solid, or gas; o qualitative and quantitative scientific data of the testing methods and results; o a detailed description of the test methods, procedures and protocols used including their measurements and calculations; and oa detailed explanation of the testing results for which all determinations and conclusions are based. The contractor must ensure through accepted quality assurance measures that all equipment, instruments and supplies utilized for testing are properly maintained and calibrated. The contractor must maintain a recordkeeping system documenting its quality assurance methods and a list of equipment along with the last date of calibration. The contractor or its representative must be fully prepared and capable to testify in any legal proceedings as to all facets of its testing and analysis, including but not limited to its determinations, findings,, the accuracy and capabilities of its testing equipment, instruments, protocols, processes and procedures utilized for the testing of the material as detailed in its report of findings. 3.0Government Furnished Property and Services PHMSA will furnish the test samples. 4.0General Information 4.1.Contractor Personnel: •The name of any person or alternate(s) who will act as the contractor's representative must be designated in writing to the contracting officer. •Any contract designated representative or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 4.2.Quality Control 4.2.1Performance Evaluation Meetings: Any contract designated representative or alternate(s) must be available during normal business hours within a 2-day notice to meet with contracting officers and PHMSA personnel as deemed necessary by PHMSA. The meeting will take place at the contractors locations listed in the RFQ. PHMSA will specify if the meeting is to be at the local contractor's office/lab, or by phone. 5.0Location Sought 5.1. The contractor’s testing locations must be within the continental United States, Alaska, Hawaii or Puerto Rico. Testing locations must be within 60 miles of an international airport. 5.2.Preferred testing locations include but are not limited to the following: •Northwest (WA or OR) •Southwest (Southern CA) •Mountain (Denver CO) •Southwest (Houston or Dallas TX) •Central (Chicago, IL) •Central (Kansas City, MO) •Central (OH, KY) •Southern (FL, Atlanta GA, AL, NC) •Eastern (NJ, PA, NY, Boston MA) •Alaska, Hawaii and Puerto Rico 6.0Appendix(s) 6.1.Required Reports: 6.1.1.Submit report of findings as specified in the PWS (refer to section 1.2.). 6.1.2.Listing of the hazard classes: (Refer to Attachment 1) C. Request interested firms respond to the following: •Identify your firm's information (name, address, phone number, CAGE code). •Identify if your company is a large or small business. If applicable, identify what small business program(s) (i.e. SBA Certified 8(a), Service Disabled Veteran Owned), Hubzone, etc. your company is certified as. •Identify the appropriate amount of calendar days required to respond to a RFQ. •Specify which hazard classes your company has the ability to test, reference Appendix 6 Section 6.1.2. •What is the timeframe needed for delivery from time of award? •What type of contract vehicle would you be using (GSA, GWAC or Open Market, etc.)? •Any other comments, feedback or response on how to improve this requirement is highly encouraged. •The Government wants to ensure transparency of this process and ensure interested firms are provided the same information. If your firm has a question regarding this RFI, The Government may post your firm's questions, along with the Government's response, in FedBizOpps (your firm's name will not be disclosed to the public). Only responses typed in a Word document will be accepted. Please send responses via email to the primary point of contact, Ms. Maria Munoz, at maria.munoz@dot.gov, no later than Monday, January 25, 2010, 5:00 p.m. Eastern Time. Earlier submission is highly encouraged. This RFI notice is issued for planning purposes only. Responses to this notice will assist the Government in identifying potential sources and determining if a set-aside of the solicitation is appropriate. This notice does not obligate the Government to award a contract, or to pay for any bid/proposal preparation costs. Points of Contact: For business and administrative related questions to the announcement, contact: Maria Munoz, Contract Specialist U.S. DOT, PHMSA, Office of Contract and Procurement 1200 New Jersey Avenue, SE, Room E22-305 Washington, DC 20590 maria.munoz@dot.gov Phone: 202-366-5513; Fax: 202-366-7974
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