MODIFICATION
R -- Organizational / Corporate Memberships for Fitness Facilities, Los Angeles District Area of Responsibility to include the counties of Los Angeles, Ventura, San Diego, Las Vegas Nevada, Phoenix and Tucson Arizona.
- Notice Date
- 2/4/2010
- Notice Type
- Modification/Amendment
- NAICS
- 713940
— Fitness and Recreational Sports Centers
- Contracting Office
- US Army Corps Of Engineers, Los Angeles, P.O. Box 532711, Los Angeles, CA 90053-2325
- ZIP Code
- 90053-2325
- Solicitation Number
- W912PL-10-T-0008
- Response Due
- 2/10/2010
- Archive Date
- 4/11/2010
- Point of Contact
- Matthews P. Turner, Phone: 213/452-3237
- E-Mail Address
-
matthews.p.turner@usace.army.mil
(matthews.p.turner@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Scope: Providing organizational accounts to the U.S. Army Corps of Engineers, Los Angeles District, for use by its full-time, adult, COE employees (this excludes contractors, temporary and student employees). Description of Work: a. Organizational Accounts Provided on a Monthly Basis. The Contractor shall provide organizational accounts for use by the U.S. Army Corps of Engineers, Los Angeles District to allow full-time, adult, COE employees to utilize the contractors fitness facilities located within a 50 mile commuting area from the employees Los Angeles District worksite. Fitness activities available shall include: Cardiovascular workout equipment; weights or strength training equipment; a variety of workout classes available multiple times daily; shower facilities; and lockers, a year round lap-size swimming and/or recreational pool; steam and sauna rooms. The facility must service the entire Los Angeles District Area of Responsibility including Offices in (Los Angeles County, Ventura County, San Diego County, Las Vegas, Nevada and Phoenix and Tucson Arizona Area offices). 1) Accounts shall not be specific to any employee. Each account shall belong to the Los Angeles District Office. The assigned Army Health Promotion Coordinator (AHPC) will assign individual employees to a corporate account and advise the contractor of individuals authorized to use corporate accounts. 2) The contractor shall allow organizational account holders to use any of their fitness facility locations available under this Purchase Order. 3) The APHC will monitor account usage and may change individuals assigned to corporate accounts at any time due to limited use or change in employment status. The contractor shall comply with such changes within 5 calendar days after receiving written notification from the APHC advising of a corporate account holder change. The APHCs notification may be mailed, faxed, or emailed. It is the AHPCs responsibility to ensure the Contractor receives notification of any changes. 4) The contractor shall provide the individual employee under the corporate account with introductory fitness orientation or consultations as described in 8b (1) below, and with any corporate or identification cards used by the Contractor for identification and security purposes. 5) The U.S. Army Corps of Engineers owns all corporate accounts under this Purchase Order and corporate account holders may change at any time. For this reason, the Contractor shall not use the corporate accounts to allow additional membership or access to the dependents of account holders. 6) The Contractor shall perform due diligence in allowing only individuals identified by the AHPC as bona fide corporate account holders authorized to use the Contractors facilities. Therefore, the contractor may issue up to one card for corporate account identification and a second card for an individuals identification. Viable alternate identification methods employed by the contractor are acceptable to the Government. 7) The Government shall not be liable for a corporate account holders use of any portion of the Contractors facility not covered by this purchase order. For example, if certain classes and services that are not included in the corporate membership, the Government shall not be liable and shall not be invoiced for participation by a corporate account holder. 8) The Contractor is authorized to immediately terminate a corporate account holders status due to safety or security issues upon prompt notification (within 24 hours) to the AHPC. The Contractor shall address any non-immediate concerns regarding a corporate account holder to the AHPC. b. Introductory Fitness Consultations. The contractor shall provide introductory fitness consultations to include a tour of the facility, an introductory fitness consultation, and information/training on how to use equipment effectively and safely. c. Monthly Usage Reports: The Contractor shall provide monthly reports showing the use of each account for each month. The monthly usage report shall be provided to the AHPC no later then the 15 days after the end of each month. The contractor shall include, at a minimum, the organizational account number and the dates on which each respective account was used (first and last visit of each month and number of visits). Reimbursable Line Item for Additional Introductory Fitness Consultations. a. When the AHPC changes individuals assigned to corporate accounts, the Contractor shall provide introductory fitness consultations to each individual replacing a previous account holder. b. The Contractor shall provide introductory fitness consultations on a reimbursable basis for individuals replacing previous account holders. The contractor shall provide introductory fitness consultations to include a tour of the facility, an introductory fitness consultation, and information/training on how to use equipment effectively and safely. Important: See Invoice and Payments paragraph 14c below. Reimbursable Line Item for Additional Corporate Account Cards. The Contractor shall provide any corporate account cards on a reimbursable basis for individuals replacing previous account holders, and for lost cards. This will include up to one corporate account card and up to one additional card the Contractor may issue to each corporate account holder as required by the Contractors need for security and identification. Important: See Invoice and Payments paragraph below. Important: See period of performance paragraph below. Option Line Item for an Additional 5 Organizational Accounts. The Government may modify the Purchase Order and add ten organizational accounts to be effective at the start of a month. This option item may be exercised more than once and is applicable to the Base Year and all Option Years. This option line item may be exercised at the sole discretion of the Government. Option Line Item for an Additional 15 Organizational Accounts. The Government may modify the Purchase Order and add twenty-five organizational accounts to be effective at the start of a month. This option item may be exercised more than once and is applicable to the Base Year and all Option Years.. This option line item may be exercised at the sole discretion of the Government. Estimated Quantity Line Items: All Section B, Pricing Schedule, Line Items with quantities are estimated-quantity Line Items. The quantities are estimated amounts and are not guaranteed amounts. The contractor will only be paid for work actually performed. The contractor will not be paid for exceed the estimated quantity on any estimated quantity Line Item. That exceeds the quantity stated. Special Requirement: The contractor shall not hold the Los Angeles District liable for any damage an organizational account holder may do to the Contractors equipment and establishment. Deliverables and Scheduled Delivery Dates: Description Number of Copies Delivery Schedule Monthly Usage Report 1 per month Mail or email report to the AHPC Within 5 calendar days after the end of each month. Electronic transmittals shall be in the body of the email or in Microsoft Office Word. Period of Performance: The period of performance shall cover a base year with four option years. The time period of the Base year will be for one year after the date of award. Each subsequent Option year will cover one year. Option Years shall be exercised solely at the discretion of the Government. Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Invoice and Payments: a. The Government shall pay the Contractor upon submission of proper invoices for services delivered/rendered and accepted for the portion of the work actually performed under the Contract/Purchase Order. The negotiated price for this work will include a payment schedule based on task or product deliveries, not a percentage of completion. Payment shall be made for deliverables invoiced in accordance with the agreed upon schedule. Deliverables must be accepted by the Government before payment will be made. b. Payment Methods: The Contractor shall be made monthly and in arrears by Electronic Funds Transfer (EFT) methodology IAW the Prompt Payment Act. The first invoice shall be submitted after the first full month of service. The contractor shall invoice no more frequently than monthly. c. Reimbursable Line Items. Reimbursable line items for replacement introductory fitness consults and corporate account cards shall be billed to the Government on a reimbursable basis. The quantities are estimated as part of the solicitation process, and shall be billed to the Government in an amount not to exceed the total funded amount for each specific reimbursable line item. The Contractor shall not incur costs beyond the funded amount and shall establish a tracking system for measuring the actual funds and costs expended versus the total funds and costs available for use. When either the actual available funding or costs negotiated reaches 85% of the total amount, the Contractor shall notify the Government s Contracting Officer in writing by fax or e-mail within two calendar days. Once the Government receives notification, if the Government determines that funds or costs need to be increased, the Contractor will receive an official modification to the contract action signed by the Contracting Officer increasing funds or costs. The Contractor must receive a modification BEFORE proceeding with work over the existing estimated quantity. The modification will establish a new funding level or negotiated costs that he Contractor may not exceed without another modification. A full accounting of each item billed, the actual amounts being billed, and full documentation to support amounts billed must be included with respective invoices.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA09/W912PL-10-T-0008/listing.html)
- Place of Performance
- Address: US Army Corps Of Engineers, Los Angeles P.O. Box 532711, Los Angeles CA
- Zip Code: 90053-2325
- Zip Code: 90053-2325
- Record
- SN02057577-W 20100206/100204234959-59cf7af56d8a0e11de5ff2c5ec4320fb (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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