PRESOL | 89 | Lodging and Meals for Camino Real RD Makeover Project

FBO DAILY ISSUE OF FEBRUARY 18, 2010 FBO #3008
SOLICITATION NOTICE

89 -- Lodging and Meals for Camino Real RD Makeover Project

Notice Date: 2/16/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: Department of Agriculture, Forest Service, R-3 Southwestern Region, 333 Broadway, SE Acquisition Mgmt., Regional Office, Albuquerque, New Mexico, 87102
ZIP Code: 87102
Solicitation Number: AG-9702-S-10-0245
Archive Date: 3/23/2010
Point of Contact: Denise G Hinds, Phone: 5757586297, RUFUS KI COLE,
E-Mail Address: dhinds@fs.fed.us, rcole01@fs.fed.us
(dhinds@fs.fed.us, rcole01@fs.fed.us)
Small Business Set-Aside: HUBZone
Description: Scope of Work: Contractor shall provide lodging, shower facilities and meals for up to a maximum of 50 students and 15 staff (residents) from the Job Corp Center. Due to project logistics, it is anticipated that about 37 residents will be the average. The residents will typically be on a 12 day rotation – Arrive on Monday and depart on the Friday of the second week. Contractor must be flexible to account for a variation in numbers of meals and required lodging. Payment will be made only for the actual numbers of residents that is provided lodging and meals. The work tasks will vary from each 12 day work rotations. The Government will be able to provide about 5 to 7 day notice to the successful bidder on exact or anticipated residents for the next work rotation. Duration: It is anticipated that the first group will begin about March 22, 2010 with approximately 37 residents. The project is estimated to be completed by the end of July 2010. There may be a possibility the completion date could go until the middle of August 2010. Contractor must flexible on start date since start date is dependent on weather conditions. Forest Service shall provide a minimum of 7 day notice of actual start date. Transportation for the residents will either be in school type passenger busses or 15 passenger vans. Parking shall be available at the lodging location for these vehicles. Location of Facility: Only facilities within a 30 mile traveling distance from the Camino Real Ranger District Office will be considered. Lodging Requirements: Each student resident will be provided their own bed with linens, blankets and pillows. Rooms will be climate controlled with heaters and/or air conditioning, and windows. Shower rooms, stalls or bath house shall be provided to the residents and available for both men and women. Towels and wash clothes may or may not be provided. Rooms shall have adequate space to allow for storage of personal clothing. Linens will be changed at least once a week or fresh linens available on an as needed basis. New linens and towels will be provided at every rotation of crews. Rooms shall be cleaned by the contractor at least every other day.. Electrical outlets and night time lighting is available in the rooms. Coed rooms will not be allowed. Females and males shall be housed in separate rooms. (Historically the job corps members are about 3 or 4 males to 1 female for these types of construction projects.) Staffs shall be provided individual rooms. Temporary facilities such as tents, porta potties, and portable showers will not be considered. Meal Requirements: Contractor shall provide any and all food items, plates, utensils, condiments, drinks, garbage cans for the sit down meals, tables, chairs, dishwashing, individual sack lunches, kitchen and all equipment to prepare the meals, appropriate State NMED certificates for restaurants and food preparation to meet the following requirements: 3 meals a day shall be provided to the residents in a covered facility. Breakfast and dinner shall be sit down meals, served by the contractor, with appropriate tables and chairs. Breakfast and dinner meals will be hot and can be ordered off a menu, served buffet style, or an outdoor bar-b-que setting. A brown bag lunch will be provided for the residents to take with them when they leave in the morning. No alcoholic beverages and/or controlled substances are allowed. No high priced food items are required (examples include: lobster, prime rib, etc.). A variety of meals is required. Examples of possible menus could include: Breakfast examples: 2 eggs, omelets, 4 oz of meat (bacon, sausage, ham), potatoes, casseroles, bread, French toast, biscuits and gravy, burritos, hot cakes, milk, fresh or canned fruit, juices, hot and cold cereal, condiments, coffee, hot chocolate, water, and tea. Sack Lunch Examples: 2 sandwiches, burrito or canned tuna fish in lieu of a second sandwich, chips, fruit, dried fruit or nuts, snacks, juice, condiments. Sack lunches to be made fresh daily and packaged individually to take out to the job site. Dinner examples include: roast beef, chicken, ground meat, turkey, fish, ham, casseroles, potatoes, hamburgers/hotdogs, pizza, spaghetti, vegetables, soups, side salads, bread, drinks, condiments, and a desert. Plates, utensils, cups, drinks, and condiments will be available for breakfast and dinner meals. In general, portion sizes should be in the quantity of 18 to 25 year old workers. They will be hungry. Vegetarian meals shall be provided to those individuals that require it. Breakfast shall be served from approximately 6:00 to 7:30 AM Dinner shall be served from approximately 5:30 to 7:00 PM Meal times will be verified once project begins. Recreational opportunities and other possible incidentals Although not a bid item, potential bidders are asked to disclose possible recreational facilities, or rooms where residents can play board games, conduct short duration meetings, laundry facilities, television, and other lounging possibilities. Evaluation Criteria: Contractor shall provide a written proposal to address the four evaluation criteria Background on the Job Corp crews: Each crew comes with up to 10 corps members, 18 to 25 years of age, one day time supervisor that teaches various construction skills on the project, and two after hour supervisors that oversee the corps members after normal work hours, including recreational activities. Pay Items: Payment shall be made on a per person day basis which will include lodging and meals as specified above. ITEM NO.DESCRIPTION OF WORKUNIT 100(1)Lodging and MealsPer Person Day Contacts: Mark Catron - Project Logistics Coordinator: office 505.632.2956, cell 505.320.4083 Steve Okamoto - Project Manager: office 575.758.6370 52.204-11 American Recovery and Reinvestment Act—Reporting Requirements (Mar 2009) (a) Definitions. As used in this clause— “Contract”, as defined in FAR 2.101, means a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. Contracts do not include grants and cooperative agreements covered by 31 U.S.C. 6301, et seq. For discussion of various types of contracts, see FAR Part 16. “First-tier subcontract” means a subcontract awarded directly by a Federal Government prime contractor whose contract is funded by the Recovery Act. “Jobs created” means an estimate of those new positions created and filled, or previously existing unfilled positions that are filled, as a result of funding by the American Recovery and Reinvestment Act of 2009 (Recovery Act). This definition covers only prime contractor positions established in the United States and outlying areas (see definition in FAR 2.101). The number shall be expressed as “full-time equivalent” (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter. “Jobs retained” means an estimate of those previously existing filled positions that are retained as a result of funding by the American Recovery and Reinvestment Act of 2009 (Recovery Act). This definition covers only prime contractor positions established in the United States and outlying areas (see definition in FAR 2.101). The number shall be expressed as “full-time equivalent” (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter. “Total compensation” means the cash and noncash dollar value earned by the executive during the contractor’s past fiscal year of the following (for more information see 17 CFR 229.402(c)(2)): (1) Salary and bonus. (2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. (3) Earnings for services under non-equity incentive plans. Does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. (4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. (5) Above-market earnings on deferred compensation which is not tax-qualified. (6) Other compensation. For example, severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property if the value for the executive exceeds $10,000. (b) This contract requires the contractor to provide products and/or services that are funded under the American Recovery and Reinvestment Act of 2009 (Recovery Act). Section 1512(c) of the Recovery Act requires each contractor to report on its use of Recovery Act funds under this contract. These reports will be made available to the public. (c) Reports from contractors for all work funded, in whole or in part, by the Recovery Act, and for which an invoice is submitted prior to June 30, 2009, are due no later than July 10, 2009. Thereafter, reports shall be submitted no later than the 10th day after the end of each calendar quarter. (d) The Contractor shall report the following information, using the online reporting tool available at www.FederalReporting.gov. (1) The Government contract and order number, as applicable. (2) The amount of Recovery Act funds invoiced by the contractor for the reporting period. A cumulative amount from all the reports submitted for this action will be maintained by the government’s on-line reporting tool. (3) A list of all significant services performed or supplies delivered, including construction, for which the contractor invoiced in this calendar quarter. (4) Program or project title, if any. (5) A description of the overall purpose and expected outcomes or results of the contract, including significant deliverables and, if appropriate, associated units of measure. (6) An assessment of the contractor’s progress towards the completion of the overall purpose and expected outcomes or results of the contract (i.e., not started, less than 50 percent completed, completed 50 percent or more, or fully completed). This covers the contract (or portion thereof) funded by the Recovery Act. (7) A narrative description of the employment impact of work funded by the Recovery Act. This narrative should be cumulative for each calendar quarter and only address the impact on the contractor’s workforce. At a minimum, the contractor shall provide— (i) A brief description of the types of jobs created and jobs retained in the United States and outlying areas (see definition in FAR 2.101). This description may rely on job titles, broader labor categories, or the contractor’s existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work; and (ii) An estimate of the number of jobs created and jobs retained by the prime contractor, in the United States and outlying areas. A job cannot be reported as both created and retained. (8) Names and total compensation of each of the five most highly compensated officers of the Contractor for the calendar year in which the contract is awarded if— (i) In the Contractor’s preceding fiscal year, the Contractor received— (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (9) For subcontracts valued at less than $25,000 or any subcontracts awarded to an individual, or subcontracts awarded to a subcontractor that in the previous tax year had gross income under $300,000, the Contractor shall only report the aggregate number of such first tier subcontracts awarded in the quarter and their aggregate total dollar amount. (10) For any first-tier subcontract funded in whole or in part under the Recovery Act, that is over $25,000 and not subject to reporting under paragraph 9, the contractor shall require the subcontractor to provide the information described in (i), (ix), (x), and (xi) below to the contractor for the purposes of the quarterly report. The contractor shall advise the subcontractor that the information will be made available to the public as required by section 1512 of the Recovery Act. The contractor shall provide detailed information on these first-tier subcontracts as follows: (i) Unique identifier (DUNS Number) for the subcontractor receiving the award and for the subcontractor’s parent company, if the subcontractor has a parent company. (ii) Name of the subcontractor. (iii) Amount of the subcontract award. (iv) Date of the subcontract award. (v) The applicable North American Industry Classification System (NAICS) code. (vi) Funding agency. (vii) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract. (viii) Subcontract number (the contract number assigned by the prime contractor). (ix) Subcontractor’s physical address including street address, city, state, and country. Also include the nine-digit zip code and congressional district if applicable. (x) Subcontract primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district if applicable. (xi) Names and total compensation of each of the subcontractor’s five most highly compensated officers, for the calendar year in which the subcontract is awarded if— (A) In the subcontractor’s preceding fiscal year, the subcontractor received— (1) 80 percent or more of its annual gross revenues in Federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements; and (B) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (End of clause) 52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (Mar 2009) (a) The Contractor shall post notice of employees rights and remedies for whistleblower protections provided under section 1553 of the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5). (b) The Contractor shall include the substance of this clause including this paragraph (b) in all subcontracts. (End of clause) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) this purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make up their full text available. Also, the full text of a clause may be accessed electronically at http://www.arnet.gov/far. Federal Acquisition Regulation (48 CFR Chapter 1) Clauses 52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2003) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2004) PLEASE SHOW THE PURCHASE ORDER NUMBER ON EACH MAILING LABEL AND THE INVOICE THE FEDERAL ACQUISITION REGULATION (FAR) CLAUSES APPLY TO ALL ORDERS UNDER THIS AGREEMENT. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATES AND EXECUTIVE ORDERS - COMMERCIAL ITEM Period of Performance: 03/15/2010 to 09/03/2010
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/FS/8371/AG-9702-S-10-0245/listing.html)
Place of Performance: Address: Quoters must be with in 30 miles of Camino Real Ranger District Office where the job site is located, located 20 miles southeast of Taos on State Road 518, then west 6 miles on State Road 75., Penasco, New Mexico, 87553, United States; Zip Code: 87553
Record: SN02066120-W 20100218/100216234648-b45410b64209065b03c6a9c56e42e7fc (fbodaily.com)
Source: FedBizOpps Link to This Notice
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89 -- Lodging and Meals for Camino Real RD Makeover Project