SOLICITATION NOTICE
R -- EPA Vehicle Insurance
- Notice Date
- 3/1/2010
- Notice Type
- Presolicitation
- Contracting Office
- Environmental Protection Agency, Emergency Response Service Center, 1200 Pennsylvania Ave., Nw, Washington, DC 20460
- ZIP Code
- 20460
- Solicitation Number
- RFQ-DC-10-00106
- Response Due
- 4/1/2010
- Archive Date
- 5/1/2010
- Point of Contact
- Point of Contact, Elaine Scott, Purchasing Agent, Phone (202) 564-4478
- E-Mail Address
-
U.S. Environmental Protection Agency
(Scott.Elaine@.epa.gov)
- Small Business Set-Aside
- N/A
- Description
- NAICS Code: 524126 The U.S. Environmental Protection Agency (EPA), Office of Emergency Management (OEM) is soliciting Requests For Quotes (RFQs) for insurance coverage of EPA vehicles that cross the border for responses and exercises in Canada. This requirement will be procurred in theform of a Blanket Purchase Agreement (BPA). The U.S. EPA is responsible for responding to environmental emergencies, including releases of oil and hazardous substances due to accidents, natural disasters, acts of terroism, and other causes. EPA has agreements with Federal agencies in Canada to support each other during incidents that may occur along shared international borders. When entering Canada, EPA personnel are required to provide proof of insurance that covers government vehicles and any potential liabilities that may emerge from the operation of U.S. Government vehicles while on Canadian soil. U.S. Government vehicles are driven into Canada to attend planning meetings, participate in exercises, and respond to actual releases on the borders. Before allowing U.S. Government personnel and equipment to enter Canada requires that EPA personnel provide proof of primary coverage from a third-party insurance company or broker. The NAICS Code for this requirement is:524126 A RFQ is requested based on the Task Descriptions located in the Statement of Work (SOW). The SOW describes the EPA's need for vehicle insurance coverage for Canada. Your quote should consist of dailiy, weekly, monthly and yearly costs for vehicle insurance. The quote should be broken out over a span of five (5) years. All interested vendors must be registered under the Central Contractor Registry (CCR): (www.ccr.gov) in order to do business with the Federal Government. Please submit your quote to the following address no later than 2:00pm EST on April 1, 2010: For US MAIL: The U.S. Environmental Protection AgencyBid & Proposal Room, Mail Code: 3805RAriel Rios Building1200 Pennsylvania Avenue, NWWashington, DC 20460c/o Elaine Scott, Contracting Officer For Other US Mail (Fed-Ex; UPS; courier, etc) The U.S. Environmental Protection AgencyBid & Proposal Room, Mail Code: 3805RRonald Reagan Building - 6th Floor1300 Pennsylvania Avenue, NWWashington, DC 20004c/o Elaine Scott, Contracting Officer Any quotes received after the aforementioned date and time will not be accepted. Please send questions and/or comments to scott.elaine@epa.gov. NO PHONE CALL WILL BE ACCEPTED. ________________________________________________________________________________ STATEMENT OF WORK:Insurance Coverage for EPA Emergency Response and Exercises in Canada PURPOSE a. When entering Canada EPA personnel are required to provide proof of insurance that covers vehicles and any potential liabilities that may emerge from the operation of U.S. government vehicles while on Mexican or Canadian soil. For example, the Government of Canada requires proof of insurance when U.S. government vehicles are driven into Canada to attend planning meetings, participate in exercises, or respond to actual releases on the border (usually in a waterway/river). Before allowing U.S. government personnel and equipment to enter the country, Canada requires that EPA personnel provide proof of primary coverage from a third-party insurance company or broker. b.EPA anticipates purchasing coverage on a government fiscal year basis (October through September 30) through a Blanket Purchase Agreement (BPA). The initial coverage will be for the period of (to be determined at time of award), 2010 through September 30, 2010. However, the total period of performance shall cover a total of five (5) years from the date of signature on the BPA. c. The average value of the EPA response vehicles vary from $25,000 up to $400,000 as some contain specialized response equipment. Depending on the nature of the border crossing (exercises or response to incidents), different employees may drive these vehicles. No driver shall be under the age of twenty-one (21). All government issued vehicles shall have government license plates and no vehicle will be used for towing any other vehicles, equipment and/or materials. All EPA vehicles within the United States are covered by the Federal Government's self-insurance clause. BACKGROUND The U.S. Environmental Protection Agency (EPA) is responsible for responding to environmental emergencies, including releases of oil and hazardous substances due to accidents, natural disasters, acts of terrorism, and other causes. EPA has agreements with agencies in Canada to support each other during incidents that may occur along shared international borders. These agreements call for EPA personnel and equipment to enter into Canada to respond to environmental emergencies. EPA also works with Canadian counterparts to perform joint exercises of contingency plans and to discuss preparedness and response issues. These planning and preparedness activities also necessitate cross-border travel of EPA personnel and equipment. TASK DESCRIPTION FOR INSURANCE COVERAGE IN CANADA 1. The policy shall provide third party automobile liability insurance coverage for the US border with Canada. EPA anticipates the need for up to 18 vehicles from our border regional officer to cross the border into Canada (25 kilmeters inland) on an annal basis, with five or fewer vehicles in Canada at any one time. Some of these vehicles, which may include SUVs, 4-door sedans, pick-up trucks and recreational vehicles serving as mobile command posts and laboratory units and could, include specialized equipment on these vehicles. a) The maximum duration of each trip would depend on the circumstances, ranging from a few days for planning meetings to weeks or months for responses to environmental emergencies; b) Up to 100 personnel could be involved over a year's period; c)The limit of liability per occurrence should be $1,000,000.00, with accident benefits per statutory requirements; d)The policy should include the a "Permission to Rent or Lease Endorsement" and a "Blanket Basis Fleet Endorsement"; Potential Border Crossing Locations from the United States into Canada; Canada into the United States 1. Milltown, Maine St. Stephen, New Brunswick2. Ft. Kent, MaineClair, New Brunswick3. Derby Line, Vermont Rock Island Quebec4. Massena, New York Cornwall, Quebec5. Niagara Falls, New York Niagara Falls, Ontario6. Detroit, MichiganWindsor, Ontario7. Port Huron, MichiganSarnia, Ontario8. Sault St. Marie, Michigan Sault St. Marie, Ontario9. International Falls, Minnesota Fort Frances, Ontario10. Baudette, Minnesota Rainy River, Ontario11. Pembina, North Dakota Emerson, Manitoba12. Neche, North DakotaGretna, Manitoba13. Sweetgrass, Montana Coutts, Alberta 14. Seattle /Port Angeles, WashingtonVictoria / Vancouver, British Columbia Note: For a complete description of the Emergency Response Vehicles by Region (VIN Number, estimated value of each vehicle, type/model of vehicle), please submit request via email to: scott.elaine@epa.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/EPA/OAM/HQ/RFQ-DC-10-00106/listing.html)
- Record
- SN02078971-W 20100303/100301234544-18dd2250329522ff2bb18d4c484ec665 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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