SOLICITATION NOTICE
U -- Medical Conference in Nuernberg, Germany
- Notice Date
- 3/8/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Wiesbaden Contracting Center (PARC Europe, 409th CSB), ATTN: AEUCC-C, CMR 410, Box 741, APO, AE 09096-0741
- ZIP Code
- 09096-0741
- Solicitation Number
- WK4FZW93524600
- Response Due
- 3/10/2010
- Archive Date
- 5/9/2010
- Point of Contact
- glen rudlof, 0611-816-2222
- E-Mail Address
-
Wiesbaden Contracting Center (PARC Europe, 409th CSB)
(glen.rudlof@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (1)This is a combined Synopsis/Solicitation for commercial item prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. (ii)WK4FZW93524600 is issued as a Request for Quotes (iii)Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26 (iv)Applicable NAICS code to the below line items is 611710 (v)Contract Line Item Numbers (CLINS) OOO1: Single Rooms (2 Persons X 6 nights) Delivery date: 16-22 Apr 2010 OOO2: Double Rooms (3 rooms X 6 nights) Delivery date: 16-22 Apr 2010 OOO3: Lunches (8 persons X 2 meals) Delivery date: 17-18 Apr 2010 OOO4: Dinners (8 persons X 2 meals) Delivery date: 16-17 Apr 2010 OOO5: Single Rooms (10 persons X 5 nights) Delivery date: 17-22 Apr 2010 OOO6: Dinner (10 persons X 1 nights) Delivery date: 17-17 Apr 2010 OOO7: Lunch (10 persons X 1 meal) Delivery date: 18-18 Apr 2010 OOO8: Single Rooms (32 persons X 4 nights) Delivery date: 18-22 Apr 2010 OOO9: Double Rooms (75 rooms X 4 nights) Delivery date: 18-22 Apr 2010 OO10: Full Conference Package ( (200 persons X 2 days) Delivery date: 19-20 Apr 2010 OO11: Half Day Conference Package ( (200 persons X 2 days) Delivery date: 19-20 Apr 2010 OO12: Dinner (200 persons X 4 nights) Delivery date: 18-21 Apr 2010 OO13: Large Breakout Rooms ( 3 rooms X 3 days) Delivery date: 19-21 Apr 2010 OO14: Medium Breakout rooms ( 4 rooms X 3 days) Delivery date: 19-21 Apr 2010 OO15: Single Rooms (10 persons X 1 nights) Delivery date: 22-23 Apr 2010 OO16: Dinner (10 persons X 1 meal) Delivery date: 22-23 Apr 2010 OO17: Copies, Faxes: 1 ea PERFORMANCE WORK STATEMENT from CLINS 0001-through 0017 is shown at the end of the synopsis. (vi)Place of Delivery: Nuernberg, Germany (vii)The provisions at 52.212-1, Instructions to Offerors Commercial applies to this acquisition. Offers may be submitted by email or faxed to the designated point of contact. Vendors must be registered and active in Contractor Central Registration (CCR) http://www.ccr.gov/. (viii) Award will be made to the responsible vendor with lowest priced qoute that meets the minimum requirements listed above in each line item. Award is all or none basis. (ix) Offeror has to include a completed copy of the provisions a FAR 52.212-3, Offeror Representations and Certification--Commercial Items, and DFARS 252.212-7000, OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JUNE 2005) with its offer. (x)Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition The following clauses will be included: 252.229-7001 Alt ITax ReliefJun 1997 252.204-7003 Control of Government Personnel Work ProductApr 1992 252.232-7008Assignment of Claims (Overseas)Jun 1997 252.233-7001Choice of Law (Overseas)Jun 1997 252.225-7041Correspondence in EnglishJun 1997 (xi)Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items Dec 2009) with the following clauses included (checked) 52.222-19, Child LaborCooperationwith Authorities and Remedies (AUG 2009) (E.O 13126). 52.225-13, Restrictions on Certain Foreign Purchases, (Jun 2008) (E.Os proclamations, and statues administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33 Payment by Electronic Funds Transfer-Central Contrtactor Registration (OCT 2003) (31 U.S.C. 3332).and DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (NOV 2009), apply to this acquisition with the following clauses included (checked): 52.203-3, Gratuities (Apr 1984) (10 U.S.C. 2207), Quotes must be submitted not later than 11:00 CET, 10 March 2010. (I)The quote may be faxed, ATTN: Glen Rudlof at +49 (0)611-816-2254 or by email to : glen.rudlof@eur.army.mil Contracting Office Address: 409th CSB, Wiesbaden Contracting Center, CMR 410, Box 741, APO, AE 09049-0741. Point of Contact(s): Contract Specialist is Glen Rudlof, Phone: + 49- (0) 611-816-2222. Medical Service Corps (MSC) Symposium CONFERENCE DATE: 18 23 April 2010 Scope of Work The contractor shall provide the equipment, materials and services, and supplies required to provide the services described in the schedule and this statement of work. Description In addition to the details in the schedule, the contractor shall provide services according to the following descriptions: Accommodations A. Rooms (1) Each room shall have adequate ventilation and at least one working window. The rooms shall be equipped to accommodate persons with disabilities, i.e., visual and/or physical impairments. The accommodation shall have a full bathroom (toilet, sink, shower or bath) in the room. Sharing bath or toilet facilities are not acceptable. Each room shall have, as a minimum, a single bed for single occupancy or two single beds for double occupancy, a chair and a desk with a writing surface. No. RoomsRoom TypeArrival DateDeparture Date 2Single16 April23 April 3Double16 April23 April 10Single17 April23 April 32 Single18 April23 April 75Double18 April23 April 10 Single23 April24 April (2) If rooms are canceled with less than one-week notice, the cancellation fee shall apply instead of the room fee. B. Meal Service The unit price for each bed per night in the hotel shall include full pension. Meal service shall start with dinner on the first day of occupancy and shall end with lunch on the day of departure. (1)The meal serving times shall be: BREAKFAST0630 0730 LUNCH1200 1300 DINNER1800 2100 (2)One non-alcoholic beverage shall be included in each lunch and dinner meal. (3)The meals shall be served buffet style from two separate serving lines. Each meal shall be completely served within the serving times stated in (1). (4)Breakfast shall be served buffet style to include, as a minimum, assorted juices, bread products, boiled eggs, butter, cereals, cheeses, cold meats, jams, seasonal fruits, yogurt, unlimited coffee and tea. (5)Lunch and dinner shall be served buffet style and consist of soup, an entree; at least two choices shall be available from the beef, poultry, and fish groups, assorted vegetables, potatoes, rice or noodles, bread or rolls with butter, and desert. (6)Meals shall differ each day and for each meal. Coffee, tea, milk, water, and juices shall be available at all meals. (7)Breaks: There shall be two breaks per day (morning and afternoon). This shall include coffee, tea, water, juice and light snacks (cookies, dips, chips/vegetables or seasonal fruit). (8)Dinner: Provide an area large enough to accommodate approximately 200 people on 18 23 April 2010. One non-alcoholic beverage shall be included with the meal. Alcoholic beverages shall be pay-as-you-go by participants. The tables shall be marked with ERMC signs. (9)Additional Meals: Meals for advanced party staff shall be served 16 23 April 2010. Late light meal for airport shuttle drivers and passengers shall be served at irregular meal times. Conference Support (a)Provide a room or area inside large enough to accommodate 200 people for registration purposes from 1400 1800 on 18 April 10. This area shall include 4 large tables and two chairs per table. (b)Ice water and glasses shall be available on a table at the back of each classroom before each session replenished as needed. (c)During the lunch break, water pitchers shall be refilled, used glasses and dishes shall be removed, and clean glasses and dishes shall be restocked. The conference room must be able to be locked. (d)Conference Rooms. All rooms shall be made available to administrative staff at least 24 hours prior to the start of the sessions to facilitate setup by the conference staff. All classrooms shall have a minimum a chair, a writing surface and a door to provide group privacy. The classroom shall be set up with tables and chairs in a classroom style. The following equipment is required at the front of the room for AV support, a small table to place the audio-visual equipment, a screen, a hand held and lapel microphone and a podium. Classrooms shall be equipped to accommodate persons with disabilities, i.e., visual and/or physical impairments. # Conf Rm(s) Group SizeSet Up Style Dates Required Time Required 1200Classroom19 23 April0800 1700 725 30 Classroom19 22 April0800 1700 Audiovisual Support (a)The conference room shall include an overhead projector projection screen that allows for clear visibility from the entire room. (b)The conference room shall include a butcher-paper flipchart with assorted markers. (c)A lectern with a lighted paper rest or reading platform, for the room stated in 2 (d) above. (d)A public address system that includes a microphone on the lectern and a portable microphone that allows the use of the public address system from anywhere in the conference room Notes (a)The conference room shall include an overhead projector with a screen that allows for clear visibility from the entire room. (b)The conference room i.Liability for charges. Items of a personal nature including telephone calls, laundry, room service, bar tabs, and accommodations and meals for family members and guests shall be the responsibility of individual participants and not that of the U.S. Government. Security Requirements. The contractor shall provide a hotel representative to accompany U.S. government security personnel in a routine security sweep of hotel rooms, areas, and grounds before and during in the event that a distinguished visitor is in attendance during contract performance.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/154fc5bc83492c91e2a3f7faad405717)
- Place of Performance
- Address: Medical Service Corps (MSC) Synposium MEDCOM LRMC APO AE
- Zip Code: 09096-0741
- Zip Code: 09096-0741
- Record
- SN02086087-W 20100310/100308234916-154fc5bc83492c91e2a3f7faad405717 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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