MODIFICATION
X -- Conference
- Notice Date
- 3/17/2010
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Contracting Center of Excellence (NCR-CC), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
- ZIP Code
- 20310-5200
- Solicitation Number
- W91WAW-10-T-0072
- Response Due
- 3/25/2010
- Archive Date
- 5/24/2010
- Point of Contact
- Kimberly Posey, 703-428-0416
- E-Mail Address
-
Contracting Center of Excellence (NCR-CC)
(kimberly.posey@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- U.S. Army G-3/5/7 Training Directorate Combined Training Council of Colonels (CoC) Conference 28 March 1 April 2010 Statement of Work (21 January 2010) PART I.GENERAL INFORMATION I.A.Introduction The Army Training Directorate hosts the FY 10-2 Council of Colonels (CoC) Conference from 28 Mar 1 Apr 2010 in Kansas City, Missouri. The CoC supports the Army Training General Officer Steering Committee (TGOSC) by reviewing and forwarding appropriate issues from their specific areas to the TGOSC. The CoC also recommends improvements in training development policy, strategy, and capabilities needed to provide trained and ready Soldiers, leaders, and units to the Combined, Joint, Interagency, and Multinational Forces of Combatant Commanders. I.B.Background The contract is to support the CoC from 28 Mar1 Apr 2010. I.C. Scope The primary objective of this contract is to provide a total of two conference meeting rooms from 28 Mar-1 Apr 2010 daily, of approximately 4000 square feet for 125 participants per meeting room; and two break-out rooms from 29 Mar-1 Apr 2010, set up in classroom style to host 50 participants each. The break-out rooms must be located near, and on the same floor as the primary conference rooms. Additional information is contained in the requirements section below. The conference rooms will be set up in a combination of U-shaped, classroom, and theater-style seating. A seating configuration diagram will be provided for each room. The host site must provide a conference administration room located near, and on the same floor as the conference rooms. Additional equipment information is contained in the requirements section below. I.D. Period of Performance The period of performance for this requirement shall be 28 Mar1 Apr 2010. The administrative, conference, and breakout rooms will be set up on 28 Mar 2010 with access to the rooms, and set-up beginning at 8:00 AM, with set-up completed by 5:00 PM. PART II.SPECIFIC REQUIREMENTS II.AFacility Location, Lodging Rooms, and Transportation Ideally, the host site should be located on or near a major airport and provide complimentary 24-hour shuttle service for guests to and from the airport. The host site must be able to provide 40 sleeping rooms per night of the conference beginning on 28 Mar 2010. Individual participants/attendees are responsible for making room reservations and will pay for their individual rooms via their Government credit cards. Request the selected facility use the group booking code of CCC for individual reservations. II.B. Administrative Room Provide one administrative/operations room to support the CoC meetings for the duration of the conferences 28 Mar-1 Apr 2010. The administration room must be located near, and on the same floor as the conference rooms. The administration room must consist of a high-speed internet network separate from the hotel internet network. The selected facility must provide the following: 1. One high-speed copier which can produce 1,000 copies daily 2. One fax machine 3. One high-speed shredder 4. Two printers: one black and white, and one color 5. Two commercial phone lines 6. One television linked to cable news channels 7. One easel with pads and pens 8. Provide administrative room phone and fax numbers 45 days prior to the event The administrative room must be large enough to accommodate the set up of an Army internet caf network area to accommodate 10 people, two round table seating areas for 10 people each, and an area of tables/chairs for an administrative staff of 3 people. II.CConference and Breakout Rooms (1) Two Conference Rooms, 28 Mar-1 Apr 2010 - Provide two conference meeting rooms daily during the period 28 Mar1 Apr 2010 that will accommodate 125 participants each. The conference meeting rooms must be a minimum of 4000 square feet; room requirements are as stated in II.C.1 below. (2) Two Breakout Rooms, 28 Mar-1 Apr 2010 - Provide two breakout rooms daily to accommodate 50 participants each during the period 28 Mar-1 Apr 2010; room requirements are as stated in II.C.1 below. II.C.1Daily Conference and Breakout Room Requirements, 28 Mar1 Apr 2010 (1) Two Conference Rooms, 28 Mar-1 Apr 2010 Each of the two conference rooms must accommodate 125 participants per room, each day. Each conference room will be set up in a combination of U-shaped, classroom, and theater-style seating. Each conference meeting room will have: 1. Two projection screens (min 9x12) 2. Two proximas 3. One lavaliere microphone 4. One lectern with microphone 5. One 12-channel mixer 6. Fifteen microphones at the U-shaped head table 7. Two easels with pads and pens 8. One teleconference call system linked into the conference room speaker system. 9. Classroom-style seating table areas must have two power strips per 10 participants to support personal laptop computers (2) Two Breakout Rooms, 29 Mar-1 Apr 2010 The two breakout rooms must accommodate 50 participants per room, each day. Each breakout room will be set up in classroom-style seating. Each breakout room must have: 1. One projection screen (minimum 7x10) 2. One proxima PART III.QUOTE SUBMISSIONS Provide quote NLT 25 March 2010 at 12:00 PM, EST. Bid proposals received late will not be considered. Quotes must address all requirements listed in Part II above. Quotes must include the nightly lodging rate for attendees but not the total lodging costs for the conference, as attendees will pay lodging separate from this contract. Quotes failing to provide detailed and total costs for requirements in Part II above will not be considered. Contract Selection: Once the facility has been selected, its quote package is included in a conference packet for final Department of the Army conference approval and subsequent contract awarding by the U.S. Army Contracting Center of Excellence. Total time period from contract bid submission to contract award is approximately 30 days. Fax quote to: 703-428-1405, ATTN: Ms. Enid Cummings-Browne or e-mail the quote to: enid.browne@conus.army.mil
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/01cba3fde3db660e94d6da86a183bbe0)
- Place of Performance
- Address: Contracting Center of Excellence (NCR-CC) ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245 Washington DC
- Zip Code: 20310-5200
- Zip Code: 20310-5200
- Record
- SN02095757-W 20100319/100317235754-01cba3fde3db660e94d6da86a183bbe0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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