SOLICITATION NOTICE
R -- JACHO SURVEYS (VISN-18)
- Notice Date
- 3/18/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- VA El Paso Health Care Center - Department of Veterans Affairs Health Care Center
- ZIP Code
- 00000
- Solicitation Number
- VA-258-10-RP-0068
- Archive Date
- 4/17/2010
- Point of Contact
- Carlos LeonContracting Officer
- E-Mail Address
-
Contracting Officer
(carlos.leon@va.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Requirement: A Mock Joint Commission Survey shall be conducted at each Veterans Integrated Service Network 18 (VISN) facility to assist in the continuous readiness for unannounced Joint Commission Surveys, which can occur anytime between 18 months and 39 months after the previous survey. The Mock Survey process shall focus on the National Patient Safety Goals, frequently cited requirements for improvement, survey process, human resource readiness, and tracer methodology. The Contractor shall possess knowledge of Joint Commission (JC) standards and VHA regulations which apply to accreditation bodies. An educational session shall be provided for each VISN facility focusing on, but not limited to: the National Patient Safety Goals, frequently cited requirements for improvement, survey process, and human resource readiness. The educational session date and content shall be negotiated between the facility and the consulting firm. Specifications: 1.Conduct a Mock Joint Commission Survey at each of the VISN 18 facilities. Each survey shall last three days per facility. Each consultant team shall have three members consisting of a physician consultant surveyor, nurse consultant surveyor, and an administrative consultant surveyor. Each consultant shall have a minimum of three years of surveying experience. Each of the consultants shall have experience, education, and knowledge of infection control processes. 2.At the Albuquerque, New Mexico facility, services shall include a review of the Hospital, Community Living Center, Outpatient, Domiciliary, Psychiatric Residential Rehabilitation Treatment, and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will be a contract clinic, and as well will include the most distant clinic from the Albuquerque, New Mexico facility. 3.At the Amarillo, Texas facility, services shall include a review of the Hospital, Community Living Center, Outpatient, Substance Abuse Residential Rehabilitation Treatment, and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will be a contract clinic, and as well will include the most distant clinic from the Amarillo, Texas facility. 4.At the Big Spring, Texas (West Texas) facility, services shall include a review of the Hospital, Community Living Center, Outpatient, Domiciliary, and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will include the most distant clinic from the Big Spring, Texas facility. 5.At the El Paso, Texas facility, services shall include a review of the Outpatient and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will include the most distant clinic from the El Paso, Texas facility. 6.At the Phoenix, Arizona facility, services shall include a review of the Hospital, Community Living Center, Outpatient, Substance Abuse Residential Rehabilitation Treatment, and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will be a contract clinic, and as well will include the most distant clinic from the Phoenix, Arizona facility. 7.At the Prescott, Arizona facility, services shall include a review of the Hospital, Community Living Center, Outpatient, Residential Rehabilitation Treatment, Domiciliary, and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will include the most distant clinic from the Phoenix, Arizona facility. 8.At the Tucson, Arizona facility, services shall include a review of the Hospital, Community Living Center, Outpatient, Psychiatric Residential Rehabilitation Treatment, Blind Rehabilitation, and Community Based Outpatient Clinic programs. This review will be a three-day review. Review of the Community Based Outpatient Clinics will include a minimum of two clinics, one of which will include the most distant clinic from the Phoenix, Arizona facility. 9.Dates of the surveys to be negotiated with each facility. However, all onsite surveys shall be completed no later than December 31, 2010 unless facility requests a later date. After each facility survey is completed, the surveyor shall schedule an exit conference with the Facility Director and other leadership staff to discuss findings and trends. 10.Consultants shall use the Joint Commission Standards published in the Comprehensive Accreditation Manual for Hospitals: The Official Handbook (CAMH) and other appropriate standards for Long Term Care, Ambulatory Care, Behavioral Health, and Homecare. 11.Each facility shall supply the surveyor with accurate information describing the scope of services provided. The facility shall provide access to those staff members who shall normally be involved in Joint Commission Survey to allow adequate assessment of standards compliance. 12.The hospital surveys shall be coordinated with the local Quality Management or Accreditation Staff at each site. All of the surveys shall be completed by December 31, 2010. Each survey shall include an opening conference; patient tracer activities, leadership conference, exit briefing and standards based report. 13.The consultants shall conduct a facility-specific educational session at each VISN facility focusing on, but not limited to: the National Patient Safety Goals, frequently cited requirements for improvement, survey process, and human resource readiness. Each educational session shall accommodate approximately 40 VA Employees; the VA shall provide a facility to conduct the session. The educational session date and content shall be negotiated between the facility and the consulting firm. One team member must be a Doctorally prepared nurse to design educational programs to enhance staff knowledge of standards and successful implementation. Experience in developing on-going educational programs both at The Joint Commission and at the collegiate level required. 14.The consultants shall possess the appropriate qualifications and credentials for conducting the surveys. They shall have surveyor and consultant experience and be knowledgeable of the unique challenges faced by VA Medical Centers. The surveyors shall have in-depth knowledge of VAs Computerized Patient Record System (CPRS) and history of data security compliance with VA medical records. Additionally, they shall have extensive VA Medical Center and Military consulting experience, blind rehabilitation, including SARTPs, PTSD, Polytrauma, sexual trauma, psychosocial rehabilitation and homeless Veteran programs in addition to hospital, behavioral health and long term care programs. VISN 18 facility knowledge preferred. Must guarantee consistent team membership. 15.Consultants must possess track record of experience assisting Medical Centers with successfully demonstrating evidence of standards compliance after Joint Commission survey findings. They shall have participated on Central Office-Joint Commission Task Force(s) during tenure as surveyor. Previous Joint Commission consultation with no adverse decisions, resulting in full accreditation award(s). 16.Three member team comprised of a combination of medical doctor, a Ph.D registered nurse, and a Masters prepared registered nurse with combined experience in Hospital, Life Safety, Ambulatory, Behavioral Health, and Long Term Care Joint Commission Standards. Members must possess previous experience as Joint Commission certified surveyors. The surveyors shall have expertise in Infection Control Practices. 17.Team members shall have experience with Special Survey Unit (SSU) at the Joint Commission conducting for-cause announced and unannounced surveys and preparing root cause analyses. 18.All costs, including travel, lodging and materials furnished to the facilities/VISN must be included in the quote submitted. Payments shall be made monthly, based on the successful completion and acceptance of onsite work for each medical center. Contractor Security Requirements: The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to contractor personnel who require access to VA patient related information designated as sensitive. Contractor and subcontractor personnel who require access to VA sensitive information shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to Delivery Order commencement, the Contractor shall be responsible for the actions of those individuals performing under the Delivery Order. Should the Delivery Order require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. The cost for such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The Government based on the type of access required shall determine the level of sensitivity. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA shall provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who are not required to access VA computer systems nor gain access to sensitive materials. Access to data shall be limited to the minimum necessary for performance of the contract. Contractor shall take steps to ensure that access is limited to those employees who need access to the data to perform the contract. Contractor shall not copy information contained in the system, either by printing to paper or by copying to another digital format. To ensure that the individuals providing a services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128 a of the Social Security Act regarding federal health care programs, the contract is required to check the Health and Human services Office of Inspector General (HHSA/OIG), List of Excluded Individuals/Entities on the OIG website (www.hhs.gov/oig ) for each person providing services under this contract. Further the Contractor is required to certify in its proposal that all persons listed in the contractors quote have been compared against the OIG list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. ***Interested vendors: Please contact the contracting officer at carlos.leon@va.gov for a complete RFP.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAEPHCC756/VAEPHCC756/VA-258-10-RP-0068/listing.html)
- Place of Performance
- Address: VISN 18;AZ, NM, TX
- Zip Code: 85212
- Zip Code: 85212
- Record
- SN02096677-W 20100320/100318235506-d2f69eaea89e1b19ce7db94d09281c0e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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