MODIFICATION
56 -- Asphalt, Sand and Gravel
- Notice Date
- 4/1/2010
- Notice Type
- Modification/Amendment
- NAICS
- 324121
— Asphalt Paving Mixture and Block Manufacturing
- Contracting Office
- Department of the Air Force, Pacific Air Forces, 3 CONS - Elmendorf, 10480 22nd Street, Elmendorf AFB, Alaska, 99506-2500
- ZIP Code
- 99506-2500
- Solicitation Number
- F1W3F20033A004
- Archive Date
- 4/30/2010
- Point of Contact
- Jeremy D. Young, Phone: 907-552-7557
- E-Mail Address
-
jeremy.young@elmendorf.af.mil
(jeremy.young@elmendorf.af.mil)
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS/SOLICIATION FOR BASE ASPHALT/SAND 1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2) Solicitation F1W3F20033A004 is issued as a Request for Quote (RFQ). 3) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-39 effective 19 Mar 2010 and Class Deviation 2005-O0009. The DFARS provisions and clauses are those in effect to DCN 20100324. 4) This is an unrestricted acquisition under full and open competition. The NAICS code is 324121, size standard: 500 employees. 5) Line Items: See schedule at Exhibit A. 6) The government intends to award a firm-fixed price requirements contract. The total quantities listed in Exhibit A are estimated. The Government reserves the right to purchase asphalt in excess of 400 tons per order from other vendors. 7) Period of performance is date of contract award through 30 September 2010, delivery FOB Elmendorf AFB, Alaska or government pickup at vendor's location. 8) The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Addenda to provision 52.212-1: Paragraph (b)(10) does not apply. Paragraph (c), offeror agrees to hold prices valid for a period of sixty (60) days. 9) The provision at 52.212-2, Evaluation-Commercial Items applies to this acquisition. Addenda: Paragraph (a) is changed to read, "The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government based on lowest price technically acceptable product for all items in the schedule." Paragraph (b) does not apply. 10) Each offeror shall include a completed copy of the provision at 52.212-3, Alternate I, Offeror Representations and Certifications--Commercial Items, and the provision 252.212-7000, Offeror Representations and Certifications--Commercial Items, or update these on-line representations and certifications at http://orca.bpn.gov. 11) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition 12) The following clauses apply to this acquisition: 52.203-3 Gratuities 52.203-6 Restrictions on Subcontractor Sales to the Government 52.203-6 Alt I, Restrictions on Subcontractor Sales to the Government 52.212-1 Instructions to offerors 52.212-2 Evaluation- Commercial items 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation) 52.219-4 Notice Of Price Evaluation Preference - HubZone Small Business Concerns 52.219-8 Utilization of Small Business Concerns 52.219-8 (Dev) Utilization of Small Business Concerns (Deviation) 52.222-3 Convict Labor 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Special Disabled Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-50 Combat Trafficking Persons 52.222-54 Employment Eligibility Verification 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by electronic funds Transfer-Central Contracting Regristration 52.233-3 Protest after award 52.233-4 Applicable Law for Breach of Contract 52.252-2 Clauses incorporated by reference 252.203-7000 Requirements relating to compensation of former DoD Officials 252.212-7001 (Dev) Contract terms and conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation 252.225-7001 Buy American Act-Balance of Payments Program 252.225-7012 Preference for certain domestic commodities 252.232-7003 Electronic Submission of payment Requests 252.232-7010 Levies on Contract Payments 252.243-7002 Requests for equitable adjustments 252.247-7023 Transportation by sea The following clauses also apply (see addenda at attachment 52.216-18 Ordering 52.216-19 Order Limitations 52.216-21 Requirements The following local clause applies (see addenda at attachment 1): G-201, Submit Invoices Electronically 13) N/A 14) N/A 15) Quotes are due no later than 15 April 2010, 4:00 P.M. Alaska Daylight Time. Send Quotations to the 3rd Contracting Squadron/LGCA, Attn: Jeremy Young, 10480 22nd Street, Elmendorf AFB AK 99506-2501. Quotations may be submitted via fax at (907) 552-7497 or emailed to jeremy.young@elmendorf.af.mil. Quotes must be signed, dated, and submitted on company letterhead. Quotes shall include a completed schedule at Exhibit A with unit and extended prices for each item in the schedule. 16) For information regarding this solicitation, contact Jeremy Young (907) 552-7557.   Exhibit A Specifications, Estimated Quantities, and Prices Line Item Description Estimated Quantity Unit of Issue Unit Price Extended Price 0001 Muni-E Mix 1500 Short Ton 0002 Muni D Mix (City B Mix) 200 Short Ton 0003 State Type I Aviation Mix 500 Short Ton 0004 State Type IIA Aviation Mix 100 Short Ton 0005 State Type IIA 1000 Short Ton 0006 State Type IIB 100 Short Ton 0007 State Type III 200 Short Ton 0008 3/8-Minus Driveway Mix 100 Short Ton 0009 Aviation State III SBS 100 Short Ton 0010 Cold Mix, Dense Graded 200 Short Ton 0011 UPM High Performance Cold Mix (5-gallon pails) 200 Pail 0012 F-Chips (government pickup) 1000 Short Ton 0013 F-Chips (delivered) 1000 Short Ton 0014 Crushed aggregate D-1 Base (government pickup) 6000 Short Ton 0015 Crushed aggregate D-1 Base (delivered) 6000 Short Ton 0016 Airfield Sand (government pickup) 1000 Short Ton 0017 Airfield Sand (delivered) 1000 Short Ton 0018 Street Sand w/salt (government pickup) 3500 Short Ton 0019 Street Sand w/salt (delivered) 3500 Short Ton TOTAL   Additional Specifications Items 0016 & 0017, Airfield Sand: Airfield Sand must be dried, free running and shall consist of clean, sound, durable particles of crushed stone or crushed gravel and be free from vegetable matter, excess coatings of clay, silt and other objectionable materials and shall contain no clay balls. Graduation will have 100% passing through a # 10 U.S. standard testing sieve, 60% - 75% must pass a #20 standard testing sieve, 25% - 40% must pass a # 40 standard testing sieve, 0% - 8% must pass a #100 standard testing sieve, 0% - 2% must pass a # 200 standard testing sieve, with less than 1% passing a #.02 MM standard testing sieve. All sieves must comply with American standard of testing material (ASTM) E-11. The gradation (job mix) of the final mixture shall fall within the design range indicated below: Sieve Designation U.S. Standard Sieve Percent by Weight Passing #10 100 #20 60 - 75 #40 25 - 40 #100 0 - 8 #200 0 - 2 #.02mm 0 - 1 Items 0018 & 0019, Street sand w/ road salt: Sand uniformly mixed with sodium chloride. This mixture shall contain sodium chloride at the rate of ten percent (10%) by weight of sodium chloride to sand plus or minus two percent (2%). The sodium chloride gradation will conform to the ASTM D 632 standard grade #1, for highway ice control. The sand mixture shall be free of lumps, muck, frozen materials, roots, sticks, or deleterious materials and 100% passing through a 3/8" sieve with no more than five percent (5%) passing through a #30 standard mesh sieve. It shall be clean, hard, and suitable for winter sanding operations. The moisture content can not exceed five percent (5%). The sand mixture shall have a minimum of forty-five percent (45%) by total weight of particles retained on the #8 sieve having at least one fractured face. A government representative shall perform random samples. Street sand/salt mixture shall be graded to meet the following limits: Sieve Designation Passing by Weight 3/8" 100% #4 70-100% #16 0-10% #30 0-5% Government Pickup: Vendor shall be responsible for loading the asphalt materials into government dump trucks. The government will provide one (1) hour notice prior to picking up any materials Monday through Friday, 24 hours notice prior to picking up any materials on Saturday, and 48 hours notice for Sunday pick up requirements. Delivery Hours: Normal operating hours are 7:15 A.M. through 4:15 P.M. Monday through Friday. A twenty-four (24) hour advance notice and coordination between the contractor and the government representative is required prior to any Saturday or Sunday deliveries. Upon delivery of any material, weight tickets shall be provided for each load to the government representative or to a designated location. Delivery of Airfield and Street Sand (Items 0017 & 0019): The sand shall be delivered by end dump to building 10-550 located on Elmendorf Air Force Base. The rate of delivery shall be no more than four end dumps per hour, Monday through Friday from 0800 through 1600 hours. Due to the restricted dumping area in Building 10-550, coordination will be required between vendor and government personnel. A government representative shall perform random samples. Weight tickets must be turned in for each load delivered. The government shall provide personnel or a drop box for ticket collection. Delivery of D-1 Course and F-Chips: Delivery shall be made to the storage site (Jimmies Pit) located at the east end of runway 06. Rate of delivery is unrestricted to this area. A government representative will perform random samples. Weight tickets shall be turned in for each load delivered. Quality Control Test Reports: Contractor shall provide daily quality control test results of all materials in accordance with the specifications for each mixture type upon request of the Horizontal Repair Shop, 3rd Civil Engineer Squadron.   Driving Directions to Gravel Pit: Enter Elmendorf at Post Road Gate Turn right onto Arctic Warrior Drive Turn left onto Vandenburg Avenue Turn right onto Davis Highway Turn left onto second access road, first left after railroad tracks Turn right into gravel pit Piles have signs indicating material If you need further information, call Bob at 223-3412   Attachment 1 Addenda to clauses 52.216-18, 52.216-19, and 52.216-21. 52.216-18 - Ordering (Oct 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of contract award through 06 May 2010. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19 -- Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than two (2) short tons Monday through Friday and 50 short tons Saturday or Sunday, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of 6,000 short tons; (2) Any order for a combination of items in excess of 6,000 short tons; or (3) A series of orders from the same ordering office within forty-five (45) days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. The Government reserves the right to purchase asphalt mix in excess of 400 short tons per order from other vendors. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within one (1) hour after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-21 -- Requirements (Oct 1995) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after fourteen (14) days after contract expiration. G-201 SUBMIT INVOICES ELECTRONICALLY Wide Area Work Flow Clause This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/. Before using WAWF, ensure your company's Electronic Business POCs listed in your Central Contractor Registration (CCR) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company's CCR profile at www.ccr.gov. Click on "Update" or "Renew" using "TPIN". CCR customer support can be reached at 1-888-227-2423. If your company's electronic business POCs are correct, contact the WAWF helpdesk at 1-866-618-5988 or by e-mail at cscassig@ogden.disa.mil and ask to establish a group for your company's CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at (800)-756-4571. Please have the order number and invoice number ready when calling about payment status. The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor.. The contractor shall create one of the following: "Receiving report combo" for supplies or combination of supplies & services THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH WAWF ISSUE BY DODAAC: FA5000 ADMIN DODAAC: FA5000 INSPECT BY DODAAC: F1W3F2 SERVICE ACCECPTOR: F1W3F2 "SHIP TO" DODAAC: F1W3F2 PAY OFFICE DODAAC: F67100 Please send additional emails to all listed: EMAIL POINT OF CONTACT LISTING: 3CONS.WAWF@elmendorf.af.mil SERVICE ACCEPTOR/INSPECTOR: cletus.redding@ELMENDORF.AF.MIL CONTRACT ADMINISTRATOR: jeremy.young@ELMENDORF.AF.MIL
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