PRESOL | 10 | LOW COLLATERAL DAMAGE ALTERNATIVE PAYLOAD TECHNOLOGIES (LCDAPT) FOR ORDNANCE - Sample Evaluation Template

FBO DAILY ISSUE OF APRIL 03, 2010 FBO #3052
SOLICITATION NOTICE

10 -- LOW COLLATERAL DAMAGE ALTERNATIVE PAYLOAD TECHNOLOGIES (LCDAPT) FOR ORDNANCE - Sample Evaluation Template

Notice Date: 4/1/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 541712 — Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)
Contracting Office: Department of the Air Force, Air Force Materiel Command, AFRL - Eglin Research Site, 101 West Eglin Blvd, Suite 337, Eglin AFB, Florida, 32542-6810
ZIP Code: 32542-6810
Solicitation Number: BAA-RWK-10-0005
Archive Date: 6/1/2010
Point of Contact: JOHN J. SARVER, Phone: 850-883-2151, Laura Klepper, Phone: 850-882-4296
E-Mail Address: JOHN.SARVER@EGLIN.AF.MIL, laura.klepper@eglin.af.mil
(JOHN.SARVER@EGLIN.AF.MIL, laura.klepper@eglin.af.mil)
Small Business Set-Aside: N/A
Description: Sample Evaluation Template NAICS CODE: 541712 FEDERAL AGENCY NAME: AIR FORCE RESEARCH LABORATORY, MUNITIONS DIRECTORATE, CONTRACTING DIVISION (AFRL/RWK), 101 W. EGLIN BLVD, SUITE 337, EGLIN AFB, FL 32542-6810 BAA TITLE: LOW COLLATERAL DAMAGE ALTERNATIVE PAYLOAD TECHNOLOGIES (LCDAPT) FOR ORDNANCE BAA ANNOUNCEMENT TYPE: INITIAL ANNOUNCEMENT BAA NUMBER: BAA-RWK-10-0005 WHITE PAPER DUE DATE AND TIME: White papers are due by 2:00 PM Central Time Zone on 17 MAY 2010. Deliver to: AFRL/RWK, Attn: Mr John Sarver, 101 West Eglin Blvd, Suite 337, Eglin AFB FL 32542-6810. White Papers received after this due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). See Section IV for additional information. It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered "late". Furthermore, note that if offerors utilize commercial carriers in the delivery of White Papers, they may not honor time-of-day delivery guarantees on military installations. Early White Paper submission is encouraged. I. PROGRAM DESCRIPTION: The Air Force Research Laboratory Munitions Directorate, (AFRL/RW), located at Eglin AFB FL, is part of the Air Force Material Command, Wright-Patterson AFB OH. AFRL/RW is responsible for research and development in conventional armament systems and is soliciting White Papers on the following research effort: Low Collateral Damage Alternative Payload Technologies (LCDAPT) for ordnance. AFRL/RW develops advanced ordnance technologies for air launched munitions. The AFRL/RW also performs research and development of focused energy warheads, unitary warheads, and alternative payload technologies, including specialized diagnostics technologies. The objective of this LCDAPT BAA is to provide specific research and development innovations and capabilities to the Government with trained and experienced specialists in the field of warhead design, development, testing, and demonstration. It is anticipated one of the White Papers will be selected for further consideration, and its originator will subsequently be requested to submit a formal written technical and cost proposal, with the intent of negotiating one 5-year Indefinite Delivery Indefinite Quantity (IDIQ) contract for award of the LCDAPT program. However, the Government reserves the right to award one, multiple, or no contracts pursuant to this BAA and to award without discussions. (1) Introduction: The research and development for this BAA will be on emphasis in the Low Collateral Damage Alternative Payloads to include emerging threats such as: chemical, biological, radiological, nuclear, and explosive (CBRNE) targets, fleeting targets, and urban warfare targets. AFRL/RW requires highly qualified scientists and engineers in several very specialized areas to meet performance and schedule goals levied by the various organizations within the Department of Defense (DoD). (2) Program Objective: The LCDAPT program goal is to develop low collateral damage mechanisms for the following difficult emerging threats: urban warfare, fleeting targets, and CBRNE targets. Understanding the mission, being experts in the existing technology, creating innovative solutions to shortfalls and upcoming needs, and solving diverse and complex challenges have been the driving factors for success in AFRL/RW over the last 2 decades and continue to be the focus here. A measure of the success of these activities is the level of technology transition to and testing for other facilities, services, and industry to meet the Government's needs. Historically the classes of weapon technology addressed include a variety of DoD tactical weapons systems. A specific list of these programs will be made available to "DoD Qualified" contractors upon request to serve as pertinent examples of the types of work expected to be performed under the LCDAPT program. The LCDAPT program objective is to exceed the highest expectations of DoD's weapons developers by providing unprecedented innovation in warhead expertise, design, integration, and superior test technology when required by AFRL and its DoD customers. A list of DTIC published Technical Reports, as well as other presentations and technical descriptions of similar work previously performed by AFRL/RW, is available upon request to "DoD Qualified" contractors. (3) Technical Requirements: The contractor shall perform research in one or more specific Research Areas (RAs) assigned under the contract(s). The scope of each RA includes one or more of the general technical areas associated with alternative payload technologies. From their description it should be obvious that preventing all or keeping at a minimum any/all collateral damage is a major concern for this program. Emerging technologies that are addressed in the RAs described in this announcement include: the defeat, disruption, or denial-of-access to CBRNE targets; and applying focused lethality and variable lethality technologies on a wide variety of targets particularly in sensitive and or populated areas. It is expected the contractor will be required to establish Proprietary Information Agreements or Associate Contractor Agreements for the conduct of this research program when interfacing with another contractor's proprietary information, hardware, software, and systems concepts. Performance of these RAs will require the conceptual, design, planning, execution, and documentation of analysis, simulation, and testing of components, subsystems and systems. The main RAs for this program are described below. A Statement of Work (SOW) for each RA is included. It is envisioned that one or more tasks could be awarded under this contract, each task covering one, or a portion of one or more of the RAs (RA1 and RA2). These two RAs cover the entire 5-year IDIQ period. A specific description anticipated for Task 0001 is also included below the general RA definitions. Research Area (RA1) - Counter-CBRNE Technologies. AFRL/RW is pursuing concepts for technologies that will defeat, disrupt, or provide denial to facilities that produce or store chemical, biological, nuclear, radiological, nuclear, and explosive (CBRNE) materials. The intent of the counter-CBRNE program is to develop concepts that achieve that goal while minimizing the collateral threat due to the release of hazardous materials. This research program addresses critical technical issues including: assessment of potential concepts, modeling of the deployment and effects of concepts, and experimentation to substantiate the implementation and effectiveness of concepts. The contractor shall: (1) identify, develop, test, evaluate, and optimize defeat and disruption concepts; (2) identify, develop, test, evaluate, and optimize denial concepts; (3) develop simulants, test fixtures, diagnostics, modeling and simulation tools, and analysis methodologies for subscale and large scale tests; and (4) develop test plans, handling procedures, facility protection plans, and test protocols for subscale and large scale tests Research Area (RA2) - Focused Lethality and Variable Lethality Technologies. The global war on terrorism (GWOT) has brought new military missions, concerns, and requirements-namely how to fight in urban settings and minimize collateral damage to noncombatants, friendly forces, and infrastructure. AFRL/RW is pursuing concepts for technologies that will provide low collateral damage technologies for emerging threats (such as fleeting targets and time sensitive targets). Interest areas include: miniature (and micro) warheads, selectable effects warheads, and novel methods (including non-kinetic) for functional kill. Miniaturized munitions or submunitions and adaptable warheads allow increased flexibility and a variety of additional advantages to the warfighter. Additional information regarding these allowances will be made available upon request to "DoD Qualified" contractors upon request. AFRL/RW seeks focused lethality or variable lethality technologies that promote higher energy density and insensitivity during the munition storage/transport stage, focused or variable output during the energy release stage and efficient coupling of this energy to the target during the target interaction stage. This research addresses critical technical issues associated with achieving that goal, including: assessment of potential concepts, modeling of the deployment and effects of concepts, and experimentation to substantiate the implementation and effectiveness of concepts. The contractor shall: (1) identify, develop, test, evaluate, and optimize focused lethality and variable lethality concepts, while attempting to minimize collateral damage; (2) develop test fixtures, diagnostics, modeling and simulation tools, and analysis methodologies; and (3) develop test plans, handling procedures, facility protection plans, and test protocols. Task Order 0001 - Precision Warhead Effects. Task 0001 will be an approximately $600K effort incorporating innovation, development, and application in both RA1 and RA2. The detailed SOW for this task will be developed along with the proposal solicited from the contractor; however, for the purposes of white paper submissions the general requirements can be described as follows: The contractor will develop low collateral damage (LCD) warhead technologies compatible with these objectives: (1) to deliver selectable kinetic effects which functionally defeat fixed and time sensitive targets in complex environments; and (2) to deliver precision kinetic and novel effects against strategic, time sensitive and high value targets, with the ability to select effects during delivery. For (2) the contractor will develop micro UAV-based ordnance concepts and designs, predict performance, fabricate prototype warheads, and characterize their performance and damage effects. For objective (1), the contractor will develop cruise-missile-based ordnance concepts and designs, predict performance, fabricate sub-scale prototype warheads, and characterize their performance and damage effects. Targets of interest include suburban, urban, and CBRNE targets for both objectives. The contractor will evaluate warhead performance using the protocols described in AFRL-RW-EG-TR-2009-7069, AFRL-RW-EG-TR-2009-7068, and documents referenced therein, or in a Government-approved equivalent. AFRL/RW has invested several million dollars in acquiring unique facilities and specialized equipment for the characterization of Counter-CBRNE and novel payloads which can directly support the types of work anticipated under the LCDAPT program. "DoD Qualified" contractors may request access to view these facilities and equipment (subject to availability, i.e. ongoing testing). Requests for additional information by "DoD Qualified" contractors should be made in accordance with Section VII, paragraph (2) of this BAA. The contractor is encouraged to consider the use of the existing facilities and equipment in performing research under this program, both from the expected benefit of the library of previous technical data collected, and an overall cost saving's prospective. Facility descriptions can be found in the documents referenced above, as well as the additional documents made available to "DoD Qualified" contractors upon request. (4) Deliverable Items: The following data submittals shall be required for the awarded contract(s): a. Monthly Status Reports (Status Report: DI-MGMT-80368/T) b. Cost/Schedule Management (Contract Work Breakdown Structure: DI-MGMT-81334/T) c. Monthly Performance and Cost Report (DI-FNCL-80912) (To include, but not limited to, technical memos, test plans, design reviews, and operating instructions as needed.) d. Program Review Information (Conference Minutes: DI-ADMN-81250A) e. Program Review Material (Presentation Material: DI-ADMN-81373/T) f. Hardware Design Drawings (Developmental Design Drawings and Associated Lists: DI-SESS-81002B) g. Test Plans (Test Plan: DI-NDTI-80566) h. Test Data (Test/Inspection Report: DI-NDTI-80809B) i. System Specs (System/Subsystem Design Description: DI-IPSC-81432A) j. Final Technical Report (Scientific and Technical Reports (Final Report): DI-MISC-80711A/T). NOTE: If a contractor proposes less than unlimited data rights, any data delivered or anticipated to be delivered with less than unlimited rights must be reported in a separate, appropriately marked appendix to the final report of any awarded contract resulting from this BAA. (5) Other Requirements: a. Cooperation with Other Government Agencies/Civilian Contractors: The contractor shall cooperate with other Government agencies and/or civilian contractors in collateral areas of mutual interest to the sponsor. b. Reviews and Meetings: The contractor shall provide technical expertise for program reviews, technical interchange meetings, panel meetings, briefings, and other efforts as required by the sponsor. The Government anticipates the following program meetings and reviews: i. Kickoff within four weeks of contract start date at Eglin AFB FL ii. Technical Interchange Meetings (TIM) at times coinciding with key program milestones or decision points at Eglin AFB FL iii. Final Program review at completion of the program at Eglin AFB FL. iv. The contractor may propose to conduct or participate in other meetings with subcontractors, Government agencies, or third parties, as deemed necessary. All staff, collocated and non-collocated, will participate in Activity Based Costing, security, and training activities mandated by the sponsor. c. Quarterly Evaluation meetings: Contractor shall schedule quarterly evaluation meetings with the Government program manager. At these meetings, contractor shall provide actual expenditures against FY funding, by project, task execution against specific tasking, and any action items. In the event deficiencies are identified, contractor shall provide a get-well plan within 7 calendar days of the meeting. d. Location of Work: Contractor personnel shall be located on-site at the Government facility except for those individuals whose work requires that they be located at the contractor's facility. The Government will provide base support (i.e., facilities and basic working materials) at the Advanced Warheads Experimentation Facility (AWEF), Site C-64C, and Eglin AFB FL for contractor personnel. Contractor personnel shall also travel (TDY) as required by the Government to accomplish the mission. Anticipated TDY locations are (but not specifically limited to): i. Kirtland AFB, NM ii. Washington, DC iii. Contractor and/or Sub-Contractor locales iv. Collaborative DOE National Laboratory Locations e. Security Classification: Portions of this program will be classified at the Top Secret level and a DD Form 254, DoD Contract Security Classification Specification, will apply to the awarded contract. However, as described in Section VI(3) of this announcement, the contractor will not be required to generate or store Top Secret information under this contract. Thus, offerors shall verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil. f. Emissions Security (EMSEC) requirements shall apply. Generation of classified material is authorized only on equipment approved for classified processing by Air Force EMSEC authorities. Based upon the proposed technical approach, the Government will provide a Security Classification Guide at contract award or during the performance of the contract(s), whenever, the requirement of the guide, as it pertains to the contract performance, can be determined. g. Data Rights: It is anticipated that all data delivered under any resulting award will be delivered with unlimited rights; however, different rights may be negotiated as appropriate. The Government highly recommends the proposed technical efforts include no parts, materials, or software that are proprietary. The offeror is responsible for explicitly identifying any proprietary materials, products, software, or processes to be used by the prime contractor and/or subcontractors in the performance of this program and to address acquisition of data rights or licenses, or expected recoupment of development costs for those proprietary items that will be integral to the hardware and software design and fabricated test items. h. Export Control: International Traffic in Arms Regulations (ITAR) (export control) shall apply to this effort. i. Certified DD Form 2345, Military Critical Technical Data Agreement, is required to be submitted with the technical/cost proposal (if contractor is selected for submission of a technical/cost proposal). j. PL 98-94 (export control) applies to this program. k. Government-Furnished Property/Equipment/Information (GFX): The contractor is responsible for explicitly identifying required GFX, contacting the appropriate Government Agency for its utilization, and including any associated costs within the proposal. II. AWARD INFORMATION: (1) Anticipated Funding: Anticipated funding for the total program (not per contract or award) is approximately $15M. This figure includes approximately $600K FY10, $3M FY11, $3M FY12, $3M FY13, $3M FY14, and $2.4 M FY15. This funding profile is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice. (2) Anticipated Number of Awards: The Government anticipates negotiating one Cost-Plus-Fixed-Fee Indefinite Delivery Indefinite Quantity (IDIQ) contract for the program with one or more task orders for Research Areas 1 and 2 awarded. However, the Government reserves the right to award multiple or no contracts pursuant to this BAA. (3) Anticipated Award Date: The Government expects to receive White Papers within 45 days of publication of this BAA, to request technical/cost proposals within three (3) weeks thereafter, to receive proposals within 30 days thereafter, and to negotiate and award contract(s) within 8-9 weeks thereafter. (4) Anticipated Period of Performance: The Low Collateral Damage Alternative Payload Technologies (LCDAPT) for ordnance contract period will be a 5-year IDIQ ordering period. It is anticipated the technical effort for Task Order 0001 will be a 9-month effort (6-month technical effort with the Government-approved final report due 3 months later). III. ELIGIBILITY INFORMATION: (1) Eligible Offeror/Applicants/Notice to Foreign-owned Firms: All applicants are potentially eligible, with the exception of foreign-owned offerors. A determination has been made for this solicitation, that all foreign participation at the prime contractor and subcontractor levels will be prohibited, with the exception of those with an appropriate Special Security Agreement (SSA) in place with the U.S. Government. Foreign or foreign-owned offerors should immediately contact the contracting office focal point identified in Section VII for information if they contemplate responding. All correspondence must reference the title and BAA number. (2) Cost Sharing or Matching: Cost sharing is not a requirement but is encouraged. IV. WHITE PAPER/PROPOSAL/APPLICATION AND SUBMISSION INFORMATION: (1) Application Package: THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. WE ARE SOLICITING WHITE PAPERS ONLY. DO NOT SUBMIT A FORMAL PROPOSAL AT THIS TIME. The white paper(s) found to be consistent with the intent of this BAA may be invited to submit a technical and cost proposal (see Sections V and VI of this announcement for further details). Offerors should be alert to any BAA amendments that may be published. The Government intends to evaluate white papers and select one for subsequent submission of technical and cost proposals and award some, all, or none of the proposal received; however, the Government reserves the right to amend due dates or other data as necessary, and to make award(s) without discussions. Multiple White Papers within the purview of this announcement may be submitted by each offeror. (2) General Instructions: All offerors should apply the restrictive notice prescribed in the provision at FAR 52.215-1(e), Restriction on Disclosure and Use of Data, to trade secrets or privileged commercial and financial information contained in their White Papers (and formal proposals, if requested in accordance with section VI(1)). Any classified material must be provided in a separate Annex and must be properly marked and handled as such. Any classified material should be provided directly to Mr. Steve Federle (see section VII(2)) rather than to AFRL/RWK. For the formal proposals requested after evaluation of the white papers, please submit separate Technical and Cost Volumes, and mark them as valid for 180 days. Volume 1 should provide the Technical proposal, and should be unclassified, if possible. Volume 2, Cost Proposal, must be unclassified, and should address the price, cost details, and a risk assessment of the proposal. (3) Content and Form of Submission for White Papers: Offerors are required to submit one (1) original and four (4) paper copies, and one (1) electronic copy (on a CD or DVD) of a White Paper summarizing their proposed approach/solution. ONLY WHITE PAPERS ARE BEING SOLICITED AT THIS TIME. The purpose of the white paper is to preclude unwarranted effort on the part of an offeror whose proposed work is not of interest to the Government. The white paper will be formatted as follows: The White Paper shall be limited to 20 pages, prepared and submitted in Microsoft Word format. Font shall be standard 11-point business font Arial. Character spacing must be "normal," not condensed in any manner. Pages shall be single-spaced, single-sided, 8.5 by 11 inches, with at least one-inch margins on all sides. All text, including text in tables, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. The page limitation covers all information except the cover page. Any pages in excess of the stated page limitation will be removed (after page 20) and will not be considered. Email submissions will not be accepted. A confirmation of receipt may be generated via email as White Papers are received ( if an email address is provided with the White Paper). Section A: Cover Page. BAA Reference number "BAA-RWK-10-0005", Title of Paper, Period of Performance, Estimated Cost, Name/Address of Company, Commercial and Government Entity (CAGE) number, Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, Technical and Contracting Points of Contact (phones, fax and emails) (this section is NOT included in the page count). Section B: White Paper Details. White Papers should address all areas indicated by the Evaluation Criteria (see Section V(1)), including how the contractor intends to achieve the objectives of Section I for the anticipated 5-year program based on the anticipated funding shown in Section II(1). This will include discussion primarily of addressing the two Research Areas as well as the approach to be taken to achieve Task Order 0001 as described in Section I. Both corporate and individual experience should be addressed (See evaluation criteria in Section V(1)). A rough order of magnitude (ROM) cost estimate broken down by FY should be provided. Also, the White Paper shall include a top level discussion of tests planned, which identifies contractor- and Government-conducted testing, as well as the facilities at which the testing is to occur. Additionally, the White Papers shall include any partners, subcontractors, etc., to be utilized, discuss risk (technical, schedule and cost) assessment, technology maturity levels and maturity plans required to meet requirements, and identify the modeling and simulation (M&S) software that will be used in system design and effectiveness assessments. (4) Content and Form of Submission for Full Proposals: The Government reserves the right to request one, multiple or no proposals as a result of the White Paper evaluations. In the event that the White Paper results in an invitation to submit a formal proposal, the paragraphs below indentify proposal format and content. Proposals should be addressed and delivered as specified in this announcement. Offerors must submit one (1) original and one (1) paper copy, and one (1) electronic copy (on a CD or DVD) of both the Technical and Cost proposals. a. Volume 1- Technical/Management Proposal: i. Page Limitation: The Proposal shall be limited to 75 pages, prepared and submitted in Microsoft Word format. Font shall be standard 11-point business font Arial. Character spacing must be "normal," not condensed in any manner. Pages shall be single-spaced, single-sided, 8.5 by 11 inches, with at least one-inch margins on all sides. All text, including text in tables, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. The page limitation covers all information except the cover page. Additionally, the page limitation does not include the offeror's proposed Statements of Work (SOWs); however, the same formatting rules apply to the SOW. Please note: The Government will check the proposal for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will be removed (after page 75) and will not be considered. ii. The Technical Proposal shall fully address the approach in accomplishing the Program Objectives of Section I, Program Description. Additional information on prior work in this area, descriptions of available equipment, data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. This volume shall include an Overarching Statement of Work for the entire anticipated 5-year IDIQ period covering both Research Areas listed in Section I(3) and a Statement of Work for Task Order 0001. Both SOWs shall detail the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOWs. The offeror must provide sufficient technical discussion and technical detail to establish the soundness of the proposed approach; provide an adequate basis for assessing program technical cost and schedule risk; and form a sound basis for the cost proposed in Volume 2. The technical proposal shall also include an overall test plan, with a supporting test matrix and discussion, which identifies all contractor- and Government-conducted testing, as well as the facilities at which the testing is to occur. The contractor must demonstrate knowledge of the systems engineering process and make realistic assumptions of how the proposed technology enhances performance at the missile system level; identify any perceived risks, and risk mitigation actions to be taken. b. Volume 2 - Cost/Business Proposal: Separate the proposal into a business section and cost section. The business section should contain all business aspects the proposed contract, such as type of contractual instrument, any exceptions to terms and conditions of the announcement, any information not technically related, etc. Provide rationale for exceptions. Identify any technical data that will be delivered with less than unlimited rights. Cost proposals have no page limitations; however, offerors are requested to keep cost proposals under 100 pages as a goal. See FAR Table 15.2 for specific information for adequate cost proposal requirements. Cost proposal spreadsheets must be submitted in Microsoft Excel format. The Volume 2 formal cost proposal must include and segregate the contract costs by year, and also provide a total summary. The contract costs shall include, as a minimum, a labor category and man-hour breakdown, by task, including applicable labor rates, a cost element summary including labor, travel, other direct costs, consolidated bill of material, overheads, G&A, fee, etc., and reflecting all rates for the contract and data, and an expenditure schedule for the entire program. Any costs associated with data or data rights shall be separately identified in the cost proposal. Cost and Pricing/Certified data shall be required in accordance with FAR 15.403. Subcontracting plans, for efforts anticipated to exceed $550,000, shall be submitted along with the technical and cost proposals (See FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) for subcontracting plan requirements.) Small businesses are exempt from this requirement. c. Cover Page: Both the Technical and Cost proposal must have a cover page with the following information: BAA Reference number "BAA-RWK-10-0005", Title of Paper, Period of Performance, Estimated Cost, Name/Address of Company, Commercial and Government Entity (CAGE) number, Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, Technical and Contracting Points of Contact (phones, fax and emails). The Cover page is NOT included in the page count. (5) Funding Restrictions: The cost of preparing White Papers/proposals inresponse to this announcement is not considered an allowable direct charge to any resulting contract or any other contract, but may be an allowable expense to the normal bid and proposal indirect cost specified in FAR 31.205-18. (6) Contractual Authority: Offerors are advised that only the Contracting Officer is legally authorized to contractually bind or otherwise obligate the Government. The Government anticipates awarding one contract; however, the Government reserves the right to award one, multiple, or no contracts, based on the white papers/proposals received and the requirements of the Government. V. WHITE PAPER/PROPOSAL/APPLICATION REVIEW INFORMATION: (1) Evaluation Criteria: White Papers will be evaluated as to their projected success in achieving the objectives/requirements outlined in Section I, of this BAA, utilizing the Factors and Sub-factors below. The following criteria, which are listed in descending order of importance, will be used to determine whether full proposals will be invited based on the White Paper submitted. The white papers will include a Rough Order of Magnitude (ROM) so all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Additionally, a risk assessment (See section V(2)) will be made of the offers, and selections will be made based on the Best Value to the Government. Awards may be made without discussions. Evaluations of proposals solicited by the government based on the White Paper submissions will be evaluated using the same criteria but with specific focus on the specific Task Order objectives and requirements. Specific Criteria for Award: The factors identified below, listed in descending order of importance, will be considered during White Paper/Proposal evaluation a. Technical Evaluation Criteria (sub factors in descending order of importance): i. The soundness, technical merit and innovation of the proposed approach and its incremental progress towards the delivery of Low Collateral Damage Alternative Payloads for use on emerging threat areas such as urban warfare, fleeting targets, and CBRNE targets. Demonstrate knowledge of problem and historical data, and discuss appropriate technologies, diagnostics, figures-of-merit, and analysis methods. ii. Past experience in counter-CBRNE technology and alternative payload development. White paper should address pertinent experience in all phases of concept development -- concept creation, evaluation, modeling, design, testing, analysis, and documentation. References (document list) required. iii. The qualifications of the proposed principal/key investigators, supporting staff, and consultants. Capabilities and experience may include unique combinations which are integral factors for achieving proposal objectives. Experience may be best indicated by work performed on programs of similar scope and complexity within the last 5 years. Any resumes should be in a separate Appendix, which is not included in the White Paper page limits. The Government team may request supplemental historical information if required to confirm/verify experience and capabilities. b. Cost/Price: Substantial factor but second in priority. i. Cost Realism Analysis will ensure proposed cost • Is realistic for work to be performed • Reflects a clear understanding of the requirements • Is consistent with the unique methods of performance and material described in offerors' technical proposals. c. Risk: Assessed as part of each of the above criteria (2) White Paper/Proposal Risk Assessment: White Paper/Proposal risk will be assessed at each Factor level as part of the evaluation of the above evaluation criteria. White Paper/Proposal risk relates to the identification and assessment of the risks associated with an offeror's proposed approach as it relates to accomplishing the proposed effort. Tradeoffs of the assessed risk will be weighed against the potential payoff. The following definitions will be used during the risk assessment: a. High: Likely to cause significant disruption of schedule, increase cost, or degradation of performance. Risk may be unacceptable even with special contractor emphasis and close Government monitoring. b. Moderate: Can potentially cause some disruption of schedule, increase cost, or degradation of performance. Special contractor emphasis and close Government monitoring will probably be able to overcome difficulties. c. Low: Has little potential to cause disruption of schedule, increase cost, or degradation of performance. Normal contractor effort and normal Government monitoring will probably be able to overcome difficulties. (3) No further evaluation criteria will be used. Individual White Paper/Proposal evaluations will be evaluated against the evaluation criteria without regard to other White Papers and Proposals submitted under this BAA. (4) Review and Selection Process: Should formal proposals be requested based on the evaluation of White Papers, those technical and cost proposals will be evaluated at the same time, using the same criteria stated above, and categorized as follows: a. Category I: Proposal is well conceived, scientifically and technically sound, pertinent to the program goals and objectives, and offered by a responsible contractor with the competent scientific and technical staff and supporting resources needed to ensure satisfactory program results. Proposals in Category I are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Category I proposals. b. Category II: Proposal is scientifically or technically sound, requiring further development and is recommended for acceptance, but at a lower priority than Category I. c. Category III: Proposal is not technically sound or does not meet agency needs. VI. AWARD ADMINISTRATION INFORMATION: (1) Selection Notices for White Papers: Those White Papers evaluated in accordance with sections V(1) and V(2) and determined to be of Best Value to the Government may be invited to submit a technical and cost proposal. Notification by email or letter will be sent by the contracting or technical POC. Such invitation does not assure that the submitting organization will be awarded a contract. Those White Papers not selected to submit a proposal will be notified in the same manner. Prospective offerors are advised that only Contracting Officers are legally authorized to commit the Government. Offerors may request status of their White Paper no earlier than 45 days after submission. (2) Award Notices for Proposals: Offerors will be notified whether their proposal is recommended for award, by letter or e-mail. The notification is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award. The Government reserves the right to award one, multiple, or no contracts pursuant to this BAA. (3) Administrative and National Policy Requirements: The offeror will require a Secret facility clearance (we AFRL/RW can/should be able to provide all/any area needed for TS work) and safeguarding capability. Some of the key personnel may be identified for assignment and access to Top Secret information. The offeror may be required to have, or have access to, a certified and Government-approved facility to support work under this BAA; however, the offeror will not be generating nor storing Top Secret materials. Data subject to export control constraints may be involved and only firms holding certification under the US/Canada Joint Certification Program (JCP) (www.dlis.dla.mil/jcp) are allowed access to such data. VII. AGENCY CONTACTS: Any correspondence must reference the BAA title and number. (1) Contracting and Cost Information: Address all questions to both individuals : Mr. John Sarver, Contract Specialist, (850) 883-2151, john.sarver@eglin.af.mil and Ms. Laura Klepper, Contracting Officer, at laura.klepper@eglin.af.mil. Address and fax for both: AFRL/RWK, 101 West Eglin Blvd, Suite 337, Eglin AFB FL 32542-6810; and fax (850) 882-9599. (2) Programmatic/Technical Issues and Information: Address all questions to Program Manager, Mr Steve Federle, phone (850) 882-0643, fax: (850) 883-1381, e-mail: steven.federle@eglin.af.mil. (3) In accordance with AFFARS 5352.201-9101, an Ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition announcement. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer listed above for resolution. AFFARS Clause 5352.201-9101 Ombudsman (Aug 2005) will be incorporated into all contracts awarded under this BAA. The Ombudsman is Ms Karen Sue Hunter; phone: 937-904-9700; email: karen.hunter@wpafb.af.mil ; FAX: 937-255-5036. VIII. OTHER INFORMATION: (1) Support Contractors: Only Government employees will evaluate the white papers for selection. The AFRL/RW has contracted for various business and staff support services, some of which require contractors to obtain administrative access to proprietary information submitted by other contractors. Administrative access is defined as "handling or having physical control over information for the sole purpose of accomplishing the administrative functions specified in the administrative support contract, which do not require the review, reading, or comprehension of the content of the information on the part of non-technical professionals assigned to accomplish the specified administrative tasks." These contractors have signed general non-disclosure agreements and organizational conflict of interest statements. The required administrative tasks performed include: (a) Assembling and organizing information for R&D case files; (b) accessing library files for use by government personnel; and (c) handling and administration of proposals, contracts, contract funding and queries. Any objection to administrative access must be in writing to the Contracting Officer and shall include a detailed statement of the basis of the objection. (2) Communication: Dialogue between prospective offerors and Government representatives is encouraged until submission of White Papers (or if selected, until submission of proposals). Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government. (3) Debriefings: When requested, a debriefing will be provided. The debriefing process will follow the time guidelines set out in 10 USC 2305(b)(5), but the debriefing content may vary to be consistent with the procedures that govern BAAs (FAR 35.016). (4) Wide Area Work Flow Notice: Any contract award resulting from this announcement will contain the clause at DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, which requires electronic submission of all payment requests. The clause cites three possible electronic formats through which to submit electronic payment requests. Effective 01 October 2006, the Department of Defense adopted Wide Area Work Flow-Receipt and Acceptance (WAWF-RA), as the electronic format for submission of electronic payment requests. Any contract resulting from this announcement will establish a requirement to use WAWF-RA for invoicing and receipt/acceptance, and provide coding instructions applicable to this contract. Contractors are encouraged to take advantage of available training (both web-based and through your cognizant DCMA office), and to register in the WAWF-RA system. Information regarding WAWF-RA, including the web-based training and registration, can be found at https://wawf.eb.mil/. Note: WAWF-RA requirement does not apply to Universities that are audited by an agency other than DCAA. (5) Item Identification and Valuation: Any contract award resulting from this announcement may contain the clause at DFARS 252.211-7003, Item Identification and Valuation, (Aug 2008) which requires unique item identification and valuation of any deliverable item for which the Government's unit acquisition cost is $5,000 or more; subassemblies, components, and parts embedded within an item valued at $5,000 or more; or items for which the Government's unit acquisition cost is less than $5,000 when determined necessary by the requiring activity for serially managed, mission essential, or controlled inventory. Also included are any DoD serially managed subassembly, component, or part embedded within a delivered item and the parent item that contains the embedded subassembly, component, or part. Per DFARS 211.274-3 policy for valuation, it is DoD policy that contractors shall be required to identify the Government's unit acquisition cost for all items delivered, even if none of the criteria for placing a unique item identification mark applies. Therefore, your proposal must clearly break out the unit acquisition cost for any deliverable items. Per DFARS 211.274-3 policy for valuation, "The Government's unit acquisition cost is... the contractor's estimated fully burdened unit cost to the Government at the time of delivery" for cost-type or undefinitized line, subline, or exhibit line items (per DoD, "fully burdened unit costs" to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee.). If you have questions regarding the unique item identification requirements, please contact the contracting point of contact listed above. For more information, see the following website: http://www.acq.osd.mil/dpap/uid/. (6) Forward Pricing Rate Agreements: Offerors who have Forward Pricing Rate Agreements (FPRAs) should submit them with their proposal. (7) Pre-Award Clearance: Pursuant to FAR 22.805, a pre-award clearance must be obtained from the U.S. Department of Labor, Employment Standards Administration, Office of Federal Contract Compliance Program's (OFCCP) prior to award of a contract (or subcontract) of $10M or more unless the contractor is listed in OFCCP's National Pre-award Registry http://www.dol-esa.gov/preaward. This registry indicates that the contractor has been found to be "in compliance" within the past 2 years with the Equal Employment Opportunity (EEO) regulations that the OFCCP is mandated to enforce. The registry is updated nightly and facilities reviewed more than 2 years ago are removed and new ones are added. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a pre-award clearance from the OFCCP. (8) Excessive Pass-Through Charges: Any contract award resulting from this announcement may contain the clause at DFARS 252.215-7004, Excessive Pass-Through Charges, (May 2008) which requires the contractor to identify in its proposal the percentage of effort to be performed by the prime contractor and the percentage expected to be performed by each subcontractor. If the contractor intends to subcontract more than 70% of the total cost of work under the contract or task order, then it shall identify the amount of the contractor's indirect costs and profit applicable to the subcontract work, and a description of the value added by the contractor. If any subcontractor intends to subcontract to a lower tier subcontractor more than 70% of the total cost of its work, then it shall identify the amount of the subcontractor's indirect costs and profit applicable to the lower tier subcontract work, and a description of the value added by the subcontractor. (9) On-Line Representations and Certifications: Potential offerors are notified that effective 01 Jan 2005, to be eligible for an award they must submit annual Electronic Representations and Certifications, otherwise known as On-line Representations and Certifications Application (ORCA) via the Business Partner Network (BPN) at http://www.bpn.gov/orca. These FAR level representations and certifications are required in addition to the representations and certifications specific to this acquisition. Before submitting the Electronic Representations and Certifications, contractors must be registered in the Central Contractor Registration (CCR) Database. On-line registration instructions can be accessed from the DISA CCR home page at http://www.ccr.gov. (10) Associate Contractor Agreements: Associate Contractor Agreements (ACAs) may pertain to this BAA. ACAs are agreements between contractors working on government contract projects that specify requirements for them to share information, data, technical knowledge, expertise, or resources. Prime contractor to subcontractor relationships do not constitute ACAs. (11) Post-Award Small Business Program Rerepresentation: As prescribed in FAR 19.308, FAR Clause 52.219-28, Post-Award Small Business Program Rerepresentation (Apr 2009), is incorporated by reference in this solicitation. This clause will be contained in any contracts resulting from this solicitation. This clause requires a contractor to rerepresent its size status when certain conditions apply. The clause provides detail on when the rerepresentation must be complete and what the contractor must do when a rerepresentation is required. (12) Enabling Clause: Any contract award resulting from this announcement may contain the clause at AFMCFARS 5352.215-9008, Enabling Clause between Prime Contractors and Service Contractors, (Jul 1997), substantially as written, in Section I when a prime contractor must agree to cooperate with a support contractor during the performance of this contract. (13) Occupational Safety and health (OSHA) and Voluntary Protection Program (VPP): Eglin AFB is in the process of pursuing recognition under the OSHA VPP. If required, as a part of a resulting contract from this BAA, AFFARS Clause 5352.223-9001 mandates that adequate health and safety requirements be identified in the contract. Contractors can gain more information regarding the OSHA VPP Program at http://www.osha.gov/dcsp/vpp/index.html. (14) Provisions of the Federal Acquisition Regulation may be accessed electronically at this address: http://farsite.hill.af.mil. (15) Sample evaluation template is attached. &emsp;
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