SOLICITATION NOTICE
X -- Meeting Space and Conference Services
- Notice Date
- 4/21/2010
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
- ZIP Code
- 21244
- Solicitation Number
- SSA-RFQ-10-1413
- Archive Date
- 5/9/2010
- Point of Contact
- Elizabeth R. Stewart, Phone: 4105942006, Melissa S Kloman, Phone: 410-965-9515
- E-Mail Address
-
elizabeth.stewart@ssa.gov, melissa.kloman@ssa.gov
(elizabeth.stewart@ssa.gov, melissa.kloman@ssa.gov)
- Small Business Set-Aside
- N/A
- Description
- The Social Security Administration (SSA) has a requirement for a hotel that can provide the necessary meeting space and audio visual services for a two-session conference to be held in Kansas City, MO on August 2-6 and 9-13 2010. This conference will be for approximately 250 people per session. Contractor must be able to accommodate 2,090 sleeping rooms for nights covering the length of the conference under one roof (no overflow). Contractor shall secure/block 2,090 sleeping room nights as follows: 15 rooms - 7/21 - 8/1, 250 rooms - 8/2 - 8/5, 30 rooms - 8/6. 250 rooms - 8/9 - 8/12 and 30 rooms - 8/13. Contractor must be able to provide the following spaces: Main Meeting Room, Breakout Rooms, Executive Office Room, Staff Conference Rooms, Storage Room, Staging Room, and an Exhibit Hall to hold displays. Other Requirements : Event must be located in Kansas City, MO. Contractor must be able to meet all space and sleeping room availability for the requested dates. Contractor must be part of a reputable hotel chain and shall provide a hotel facility that is FEMA Approved and be able to offer handicapped rooms if requested by attendees. Contractor Facility must meet, and have the ability to exceed, the number of sleeping rooms requested. Contractor Facility must be located in close proximity to public transportation system and located in a safe, secure location. Contractor Facility must have access to a variety of restaurants that offer food at the Government per diem rate. The conference events and the sleeping rooms must be under one roof. Meeting space must be in close proximity to each other and easily accessible by elevator if needed. Contractor must have adequate staff on site during the entire event. Contractor must be registered in CCR. The posted time for this synopsis is changed to three calendar days. A request for quote (solicitation) will be issued on or around Monday April 26, 2010. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only. Note: SSA plans to issue one award to the lowest priced vendor who can provide all the requirements. SSA is NOT seeking an event planner for this event. An event planner is defined as: A third-party that would act as the agent of the Government to locate a hotel and subcontract any services related to this event. SSA is NOT seeking sources for future events.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/SSA/DCFIAM/OAG/SSA-RFQ-10-1413/listing.html)
- Place of Performance
- Address: Kansas City, MO, Kansas City, Missouri, United States
- Record
- SN02128224-W 20100423/100421234859-be46c70c0d105a60bda9ebaf73c5c540 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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