SOLICITATION NOTICE
V -- Hotel Conference Services - Commercal Items Clauses
- Notice Date
- 4/29/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Treasury, Office of Thrift Supervision (OTS), Procurement and Administrative Services, 1700 G Street, N.W., 3rd Floor, Washington, District of Columbia, 20552
- ZIP Code
- 20552
- Solicitation Number
- TOTS-D-10-Q-0008A
- Archive Date
- 5/29/2010
- Point of Contact
- Illona M Williams, Phone: 202-906-6193
- E-Mail Address
-
illona.williams@ots.treas.gov
(illona.williams@ots.treas.gov)
- Small Business Set-Aside
- N/A
- Description
- Commercial Items Clauses The Office of Thrift Supervision (OTS) is seeking a hotel within a twelve mile radius of Headquarters (1700 G Street NW, Washington, DC 20552) with the facilities to accommodate a staff conference. The property must have the capability to provide guest rooms for overnight accommodations, a meeting room, food and beverages, audio visual, and parking services. The meeting will be held Monday through Wednesday, EITHER August 1-4, 2010 OR August 8-11, 2010. We require overnight accommodations and a meeting room as detailed in the table below. OTS staff will arrive on Sunday and Monday, and depart on Wednesday. The meetings will begin at 1:00 PM on Monday and conclude at 1:00 PM on Wednesday. Sunday Monday Tuesday Wednesday Overnight Accommodations 18 89 89 Check out Meeting Room - Classroom style 100 people Panel seating @ front for 5 Classroom style 100 people Panel seating @ front for 5 Classroom style 100 people Panel seating @ front for 5 OTS requires the following food and beverage services for approximately 100 people as follows: Monday PM break; Reception Tuesday Breakfast; AM Break; Lunch; PM Break; Dinner Wednesday Breakfast; AM Break OTS requires the following audio-visual services in the Meeting Room: 9ft X 12ft display screen with dress kit front or rear projection Data projector 6,000 lumens 4 wired microphones 1 at podium 3 at panel table all located adjacent to display screen 2 Wireless lavaliere microphones Audio mixer and amplifier Speakers if there are no built in speakers 1 Wireless mouse Power cables and connecting cables necessary to connect the above equipment VGA long enough to connect the data projector to a PC located on the podium OTS requires parking services for 15 vehicles on Monday, Tuesday, and Wednesday. Other Requirements: The hotel must: a. be compliant with the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et seq. (Public Law 101-391) and hold a FEMA certification number; b. Be compliant with the American with Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA); c. Have one of the following ratings: First class or higher per the hotel and travel index; three diamonds or higher per AAA; tree crowns or higher per the OAG Business Travel Planner; d. Be registered in the Central Contractor Registration (CCR) database and; hold the space on a first option basis. The proposal shall consist of three volumes: Volume I - Technical Proposal (not to exceed 25 pages), Volume II - Past Performance (not to exceed 6 pages), and Volume III - Cost/Price Proposal. The Technical Proposal (Volume I) shall include: •· Executive Summary to include any exceptions that your firm's proposal takes to the requirements specified in this synopsis/solicitation and/or the attached Commercial Items and Other Clauses. •· Technical Approach for the synopsis/solicitation requirements. The technical approach must, at a minimum, provide the following: •o description of the services to be provided; •o description of the proposed sleeping rooms and conference facilities, equipment, supplies and services;. •o Corporate Experience working with Federal Entities for the required services of similar scope and magnitude •o Understanding of Federal government cancellations and payment policies and procedures. •· Cancellation; Room Attrition requirements; and minimum food and beverage charges The Past Performance (Volume II) shall include points of contact for three references for conferences of the same scope and magnitude as the above requirements and a description of each conference requirement. The Cost/Price Proposal (Volume III) shall include: •· Contractor's Duns Number •· All assumptions made to develop the price •· Proposed menu and cost on a per person basis for food and beverage services as follows: •o Breakfast: Continental, Coffee, Tea, Juices •o Breaks: Coffee, Tea, Soft Drinks, Light snacks •o Lunch •o Reception: Beer, wine, soft drinks, heavy hors d'oeuvres - 2 Drink tickets per person •o Dinner with Cash Bar •· Room (sleeping and meeting) prices •· Audio visual prices The Government intends to award a contract resulting from this synopsis/solicitation to the responsible offeror whose offer conforming to the synopsis/solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the offers: 1. Technical expertise to provide comprehensive conference facilities, equipment, supplies and services. 2. Quality of proposed sleeping rooms, conference facilities, equipment, supplies, and services. 3. Corporate experience working with Federal government entities. 4. Understanding of Federal government cancellations and payment policies and procedures. 5. Past performance. 6. Total Costs Technical and Past Performance, when combined, are more important than cost. Questions regarding this requirement must be submitting in writing to Illona.Williams@ots.treas.gov no later than 2:00 PM, May 5, 2010. Verbal questions will not be accepted. If your hotel can provide the services in for either or both dates, submit your proposal via email by 2:00 PM, May 13, 2010 to Illona.Williams@ots.treas.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/TREAS/OTS/PASDC/TOTS-D-10-Q-0008A/listing.html)
- Place of Performance
- Address: 12 Mile Radius of Office of Thrift Supervision Headquarters located at 1700 G STreet NW, Washington, DC 20011., Washington, District of Columbia, 20552, United States
- Zip Code: 20552
- Zip Code: 20552
- Record
- SN02135849-W 20100501/100429234839-13ee36d5e434cf885ce352e1cff26a29 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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