PRESOL | R | Publication & Forms Services

FBO DAILY ISSUE OF MAY 16, 2010 FBO #3095
SOLICITATION NOTICE

R -- Publication & Forms Services

Notice Date: 5/14/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 561110 — Office Administrative Services
Contracting Office: Department of the Air Force, Pacific Air Forces, 15 CONS - Hickam, 90 G Street, Hickam AFB, Hawaii, 96853-5230
ZIP Code: 96853-5230
Solicitation Number: FA5215-10-R-0015
Archive Date: 6/10/2010
Point of Contact: Raelynn Higa, Phone: (808) 448-2965
E-Mail Address: raelynn.higa@hickam.af.mil
(raelynn.higa@hickam.af.mil)
Small Business Set-Aside: HUBZone
Description: REQUEST FOR PROPOSAL Solicitation Reference # FA5215-10-R-0015 Issue Date: 14 May 2010 From: 15th Contracting Squadron 90 G Street, Bldg. 1201 Hickam AFB, HI 96853 To: All Qualified Interested Parties Company Name: ______________________________ Phone Number: ______________________________ Email: __________________________________________ POC: ____________________________________________ QUESTIONS ABOUT THIS SOLICITATION: Questions must be submitted in writing via email to raelynn.higa@hickam.af.mil (preferred method) or fax (808) 448-2911. In order to ensure a timely response from the Government, questions must be submitted no later than Thursday, 20 May, 12:00 p.m. (Hawaii Standard Time). The Government reserves the right to cancel this solicitation, either before or after the closing date. This is a combined synopsis/solicitation for commercial items prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Offerors are responsible for monitoring this site for the release of any amendments or other pertinent information. This solicitation will be issued as a request for proposal (RFP) under the solicitation number: FA5215-10-R-0015 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26, Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20080721, and Air Force Acquisition Circular (AFAC) 2008-0605. This acquisition is a small business HUBZone set aside under NAICS code 561110 and small business size standard of $7.0 M. This RFP contains six (6) line items. The items, as follows, is on a firm fixed price basis: CLIN 0001, Publications & Forms Services, (BASE YEAR) The Contractor shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to perform publications and forms services in accordance with the Performance Work Statement. Base Year Period of Performance: 1 June 2010 - 30 September 2010, Qty. 4 Months, Unit Price $ ________________________________, Total of CLIN 0001 $ ______________________________ CLIN 0002, Overtime, (BASE YEAR) The Contractor shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to provide overtime hours perform publications and forms services in accordance with the Performance Work Statement. Base Year Period of Performance: 1 June 2010 - 30 September 2010, Qty. 20 Hours, Unit Price $ ________________________________, Total of CLIN 0002 $ ______________________________ CLIN 1001, Publications & Forms Services, (OPTION YEAR 1) The Contractor shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to perform publications and forms services in accordance with the Performance Work Statement. Option Year 1 Period of Performance: 1 October 2010 - 30 September 2011, Qty. 12 Months, Unit Price $ ________________________________, Total of CLIN 1001 $ ______________________________ CLIN 1002, Overtime, (OPTION YEAR 1) The Contractor shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to provide overtime hours perform publications and forms services in accordance with the Performance Work Statement. Option Year 1 Period of Performance: 1 October 2010 - 30 September 2011, Qty. 20 Hours, Unit Price $ ______________________________, Total of CLIN 1002 $ ______________________________ CLIN 2001, Publications & Forms Services, (OPTION YEAR 2) The Contractor shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to perform publications and forms services in accordance with the Performance Work Statement. Option Year 2 Period of Performance: 1 October 2011 - 30 September 2012, Qty. 12 Months, Unit Price $ ________________________________, Total of CLIN 2001 $ ______________________________ CLIN 2002, Overtime, (OPTION YEAR 2) The Contractor shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to provide overtime hours perform publications and forms services in accordance with the Performance Work Statement. Option Year 2 Period of Performance: 1 October 2011 - 30 September 2012, Qty. 20 Hours, Unit Price $ ________________________________, Total of CLIN 2002 $ ______________________________ Total of CLINS 0001-2002, $ ________________________________ Proposals should contain unit prices, extended prices, and total price. Offerors may propose an alternate proposal if offering more than one solution. Performance shall begin no later than 21 June 2010 at 15 CS/SCXKP, 25 E Street, Bldg 1102, Suite L-308, Hickam AFB, HI 96853-5435. Award basis: Lowest Price Technically Acceptable. The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (b) All proposals are due on or before 12:00 PM, Hawaii Standard Time (HST), 26 May 2010. Electronic proposals are acceptable. Submission may be made via email (preferred method) to raelynn.higa@hickam.af.mil, via parcel mail to Department of the Air Forces, Pacific Air Forces, 15 CONS/LGCB, ATTN: Raelynn Higa, 90 G Street, Hickam AFB, HI 96853-5230, or via facsimile at (808) 448-2911. Proposals must reference the solicitation number. Notice to Offerors: Proposals must be valid until 31 July 2010. Central Contractor Registration (CCR). Offerors must be registered with the CCR (http://www.ccr.gov) database upon submission of their request for proposal (RFP) / request for quote (RFQ) to be considered responsive. If confirmation of CCR is not provided with the proposal submission by the closing date of the RFP/RFQ, the offer shall be considered nonresponsive and ineligible for contract award. Wide Area Work Flow (WAWF). Offerors must be registered in the WAWF (https://wawf.eb.mil). If the offeror does not become registered in the WAWF database within three (3) days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://farsite.hill.af.mil. The following clauses and provisions are incorporated by reference: 52.212-4 Contract Terms and Conditions--Commercial Items MAR 2009 52.232-18 Availability Of Funds APR 1984 52.232-19 Availability Of Funds For The Next Fiscal Year APR 1984 52.245-1 Government Property JUN 2007 52.252-2 Clauses Incorporated By Reference FEB 1998 252.222-7000 Restriction On Employment Of Personnel MAR 2000 The following clauses incorporated by full text: 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (APR 2010) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) _X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). ___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010)(Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). ___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (MAR 2009) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) __(4) 52.204-11, American Recovery and Reinvestment Act-Reporting Requirements (MAR 2009) (Pub. L. 111-5). _X__ (5) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a). ___ (6) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUL 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). ___ (7) [Reserved]. ___ (8)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). ___ (ii) Alternate I (OCT 1995) of 52.219-6. ___ (iii) Alternate II (MAR 2004) of 52.219-6. ___ (9)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). ___ (ii) Alternate I (OCT 1995) of 52.219-7. ___ (iii) Alternate II (MAR 2004) of 52.219-7. _X__ (10) 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637 (d)(2) and (3)). ___ (11)(i) 52.219-9, Small Business Subcontracting Plan (APR 2008) (15 U.S.C. 637(d)(4)). ___ (ii) Alternate I (OCT 2001) of 52.219-9 _X__ (iii) Alternate II (OCT 2001) of 52.219-9. _X__ (12) 52.219-14, Limitations on Subcontracting (DEC 1996) (15 U.S.C. 637(a)(14)). ___ (13) 52.219-16, Liquidated Damages--Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)). ___ (14)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). ___ (ii) Alternate I (JUNE 2003) of 52.219-23. ___ (15) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (APR 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (16) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (OCT 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (17) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (MAY 2004) (U.S.C. 657 f). _X__ (18) 52.219-28, Post Award Small Business Program Rerepresentation (APR 2009) (15 U.S.C. 632(a)(2)). _X__ (19) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755). ___ (20) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126). _X__ (21) 52.222-21, Prohibition of Segregated Facilities (FEB 1999). _X__ (22) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). _X__ (23) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of theVietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). _X__ (24) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793). _X__ (25) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). ___ (26) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) ___ (27) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ___ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(c)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ___ (28) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b) ___ (29)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). ___ (ii) Alternate I (DEC 2007) of 52.223-16.. ___ (30) 52.225-1, Buy American Act--Supplies (JUNE 2003) (41 U.S.C. 10a-10d). ___ (31)(i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (JUN 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138). ___ (ii) Alternate I (JAN 2004) of 52.225-3. ___ (iii) Alternate II (JAN 2004) of 52.225-3. ___ (32) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). _X__ (33) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). ___ (34) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). ___ (35) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). ___ (36) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)) ___ (37) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). _X__ (38) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) (31 U.S.C. 3332). ___ (39) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332) ___ (40) 52.232-36, Payment by Third Party (FEB 2010) (31 U.S.C. 3332). ___ (41) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a). ___ (42)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). ___ (ii) Alternate I (APR 2003) of 52.247-64. ____ (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) ____ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). ____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contracts) (SEP 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act--Price Adjustment (SEP 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.) ____ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). ____ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.). ____ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). ____ (8) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008)(31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (vii) Reserved. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to contract expiration. (End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor at least 30 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years. (End of clause) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (APR 2010) (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. _X__ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) _X__252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section 847 of Pub. L. 110-181). (2) ___ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). (3) ___ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (APR 2007) (15 U.S.C. 637). (4) ___ 252.219-7004, Small Business Subcontracting Plan (Test Program) (AUG 2008) (15 U.S.C. 637 note). (5) _X__ 252.225-7001, Buy American Act and Balance of Payments Program (JAN 2009) (41 U.S.C. 10a-10d, E.O. 10582). (6) ____ 252.225-7008, Restriction on Acquisition of Specialty Metals (JUL 2009) (10 U.S.C. 2533b). (7) ____ 252.225-7009, Restriction on Acquisition of Certain Articles Containing Specialty Metals (JUL 2009) (10 U.S.C. 2533b). (8) __X__ 252.225-7012, Preference for Certain Domestic Commodities (DEC 2008) (10 U.S.C. 2533a). (9) ____ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C. 2533a). (10) ____ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (MAR 2006) (Section 8065 of Public Law 107-117 and the same restriction in subsequent DoD appropriations acts). (11) )(i) ___ 252.225-7021, Trade Agreements (NOV 2009) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note). (ii) ___ Alternate I (SEP 2008) (12) ____ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C. 2779). (13) ____ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C. 2755). (14)(i) ____ 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program (JUL 2009) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note). (ii) ___ Alternate I (JUL 2009) of 252.225-7036. (15) ____ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C. 2534(a)(3)). (16) ____ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Public Law 107-248 and similar sections in subsequent DoD appropriations acts). (17) ____ 252.227-7015, Technical Data--Commercial Items (NOV 1995) (10 U.S.C. 2320). (18) ____ 252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 1999) (10 U.S.C. 2321). (19) __X__ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). (20) ____ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public Law 108-375). (21) __X__ 252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410). (22)____ 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417). (23)(i) __X__ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ____ Alternate I (MAR 2000) of 252.247-7023. (iii) ____ Alternate II (MAR 2000) of 252.247-7023. (iv) ____ Alternate III (MAY 2002) of 252.247-7023. (24) ____ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public Law 108-375). (2) 252.247-7003, Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417). (3) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (4) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause) 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Lt Col Rodger Phillips, phone number (808) 448-2901, facsimile number (808) 448-2912, e-mail: rodger.phillips@hickam.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUG 2007) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and Hawaii vehicle safety inspection to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management,] citing the appropriate paragraphs as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) 5352.242-9001 COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL (AUG 2004) (a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria: (1) Require logical access to Department of Defense computer networks and systems in either: (i) the unclassified environment; or (ii) the classified environment where authorized by governing security directives. (2) Perform work which requires the use of a CAC for installation entry control or physical access to facilities and buildings. (b) Contractors and their personnel shall use the following procedures to obtain CACs: (1) Contractors shall provide a listing of personnel authorized a CAC to the contracting officer. The contracting officer will provide a copy of the listing to the government representative in the local organization designated to authorize issuance of contractor CACs (i.e., "authorizing official"). (2) Contractor personnel on the listing shall each complete and submit a DD Form 1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant's name against the contractor's listing and return the DD Form 1172-2 to the contractor personnel. (3) Contractor personnel will proceed to the nearest CAC issuance workstation (usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship. The CAC issuance workstation will then issue the CAC. (c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy. (d) During the performance period of the contract, the contractor shall: (1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing official; (2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access; (3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and (4) Report lost or stolen CACs in accordance with local policy/directives. (e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) REQUIRED INSURANCE (IAW FAR 28.306(b)) The Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract. a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000. b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy. c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required. PERFORMANCE WORK STATEMENT 15th Communications Squadron Publications and Forms Performance Work Statement May 7, 2010 TABLE OF CONTENTS 1.0 SECTION 1: DESCRIPTION OF SERVICES 2.0 SECTION 2: SERVICE DELIVERY SUMMARY 3.0 SECTION 3: GOVERNMENT FURNISHED PROPERTY, SERVICES and TRAINING 4.0 SECTION 4: GENERAL INFORMATION 5.0 SECTION 5: ACCESS TO MILITARY INSTALLATIONS Appendix 1: Definitions and Acronyms Appendix 2: Government Furnished Facilities Appendix 3: Government Furnished Records & ADPE Equipment Appendix 4: Government Furnished Furniture Appendix 5: Applicable Publications and Forms Appendix 6: Reports Appendix 7: Contingencies, Inspections, and Exercises Appendix 8: Transition Plan Appendix 9: Estimated Workload Data SECTION 1 DESCRIPTION OF SERVICES 1.0 SCOPE OF WORK. The service provider shall provide personnel, equipment, tools, materials, supervision, training, and services necessary to perform services required by this Publications and Forms Services Performance Work Statement (PWS) for Hickam AFB. All work performed by the service provider must meet the standards identified. 1.1 GENERAL 1.1.1. RECORDS, FILES, DOCUMENTS AND WORK PAPERS. Service provider shall be responsible for creating, maintaining, and coordinating records that are specifically cited in Appendix 6 Reports. The service provider shall maintain the Files Maintenance and Disposition Plan (Records Management) IAW: AFI 33-322, HQ PACAF 33-322 Sup 1, AFMAN 33-363, AFI 33-364, AFI 33-332, DOD 5400.7-R/AFSUP. Additional guidance: Air Force Electronic Records Management (ERM) Solution Guide. All official records as defined in 44 U.S.C. Part 3301/AFI 33-322, paragraph 2 or required by provisions of a mandatory directive listed in Appendix 5, are the property of the U.S. Government and shall remain so at all times. The service provider shall comply with AFI 33-322, Air Force Records Management Program, by using the current Air Force Records Information Management System (AFRIMS) available and/or as defined by the Air Force per AFMAN 33-363, Chapter 2. A Records Custodian (RC) and a Chief of Records (COR) shall be appointed in writing and shall receive required training by the Government, within 60 days of the effective date of the contract per AFI 33-322. The service provider shall provide the QAP, on request, copies of any records created and or maintained as a result of this contract. These copies shall be provided within (5) working days of the request. 1.2. PUBLISHING AND FORMS MANAGEMENT. The service provider shall provide publications and forms management services and training to active duty military, DoD civilian employees, and any Air National Guard or Air Force Reserve personnel identified in finalized support agreements to the standards identified in AFI 33-360 which can be accessed at the website identified in Appendix 5.1.2. 1.2.1. The service provider shall analyze, review, coordinate, format, and provide publishing manager services to the standards identified in AFI 33-360 (Appendix 5.1.2.) and other Air Force publishing guides located on the Air Force Departmental Publishing Office (AFDPO) Community of Practice website (Appendix 5.1.2.). The service provider shall assist and provide training when necessary to the Office of Primary Responsibility (OPR) and certifier on proper publication guidance standards as outlined in AFI 33-360 and other Air Force publishing guides (Appendix 5.1.2.). The service provider shall make newly approved or revised base publications available electronically within 5 duty days of final formatting and signature by submitting them to AFDPO for posting on the Air Force e-Publishing site or if classified or restricted access products provide instructions on how to obtain them from the OPR. The service provider shall ensure software is compatible with current publishing systems and central tagging operations. Current software and programs that are required include Microsoft Word and Adobe Frame Maker + SGML. These requirements can change at AFDPO discretion and service provider shall make software and program adjustment requirements according to new guidelines. 1.2.2. The service provider shall ensure that the publication OPR has completed all technical, functional, and mandatory coordination for publications as outlined in AFI 33-360 (Appendix 5.1.2.) before accepting the publication for posting on the e-Publishing website. 1.2.3. The service provider shall ensure that "Accessibility" and "Releasability" statements are contained in the first page of all publications as outlined in AFI 33-360 (Appendix 5.1.2.). 1.2.4. The service provider shall ensure a "Compliance with this Publication is Mandatory" statement has been placed on all instructions, manuals, and supplements if the publication is directive in nature as outlined in AFI 33-360 (Appendix 5.1.2.). 1.2.5. The service provider shall identify and conduct a publication review every 2 years (in their anniversary month) to certify the currency of publications to the standards in AFI 33-360 (Appendix 5.1.2.) through each publication OPR. The service provider shall use AF Form 673, Air Force Publication/Form Action Request, to document that such a review took place and file in record set accordingly. 1.2.5.1. The service provider shall ensure that all publications identified during this 2 year review as requiring updates/rewrites are received final from the publication OPR within 120 days from the date initially identified by the OPR on the AF Form 673, Air Force Publication/Form Action Request and if not notify the QAP immediately. 1.2.6. The service provider shall notify the publication OPR when the status of a supplemented higher headquarters publication has changed by initiating a "Special Review" of the publication using AF Form 673, Air Force Publication/Form Action Request. 1.2.6.1. If the supplemented publication requires change, the service provider shall ensure the rewritten/updated/certified as current publication is received from the OPR within 120 days and if not notify the QAP immediately. 1.2.7. The service provider shall establish and maintain a record set for each approved publication to the standards outlined in AFI 33-360 (Appendix 5.1.2.). 1.2.8. The service provider shall analyze, design, review, coordinate, and format forms to the standards outlined in AFI 33-360 (Appendix 5.1.2.), ensure software is compatible with current publishing systems, and send finalized forms to AFDPO for approval. The current forms design software is IBM Lotus 3.5 Form Viewer/Designer and is currently loaded on the computer provided for use by the service provider. The service provider shall make newly approved or revised forms available electronically within 5 duty days of final formatting and signature by sending them to AFDPO for posting on the Air Force e-Publishing site or if classified or restricted access products provide instructions on how to obtain them from the OPR. 1.2.9. The service provider shall ensure that the form OPR has completed all technical, functional, and mandatory coordination for forms as outlined in AFI 33-360 before accepting the forms for posting on the e-Publishing website. 1.2.10. The service provider shall ensure that a new form and the prescribing publication are published and distributed simultaneously as outline in AFI 33-360 (Appendix 5.1.2). 1.2.11. The service provider shall ensure any form that collects personal data (for inclusion in a Privacy Act System of Record), and forms that request individual's social security number (SSN) contain a Privacy Act Statement as outlined in AFI 33-360 (Appendix 5.1.2.). 1.2.12. The service provider shall ensure that all prescribed/adopted forms are listed in the last two paragraphs of the prescribing publication according to AFI 33-360 (Appendix 5.1.2.). 1.2.13. The service provider shall identify and conduct a forms review every 2 years (in their anniversary month) concurrently with prescribing publications 2 year review to certify the currency of forms to the standards outlined in AFI 33-360 (Appendix 5.1.2) through each form OPR. The service provider shall use AF Form 673, Air Force Publication/Form Action Request, to document that such a review took place and file in record set accordingly. 1.2.13.1. The service provider shall ensure that all forms identified during this 2 year review as requiring updates/rewrites are received final from the form OPR within 120 days from the date initially identified by the OPR on the AF Form 673, Air Force Publication/Form Action Request as outlined in AFI 33-360 and if not notify the QAP immediately. 1.2.14. The service provider shall establish and maintain a record set for each approved form to the standards in AFI 33-360. This record set must be separate from the one used to maintain the prescribing publication. 1.2.15. The service provider shall maintain and update a database that tracks the status of 2 year reviews for publications and forms. 1.2.16. The service provider shall provide quarterly status to 15th Communications Squadron Commander on all publications and forms 1.2.17. The service provider shall notify government Quality Assurance personnel when OPRs are not meeting suspense timelines. 1.2.18. The service provider shall provide guidance to customers on how to access products on web interface systems, establish accounts via the electronic transfer system (ETS), and AFPDO. SECTION 2 Service Delivery Summary The following Service Delivery Summary (SDS) identifies the performance objectives and performance measurements for critical tasks associated with providing support services for the 15th Communications Squadron at Hickam AFB. The SDS and the service provider's quality control plan (QCP) provide the service provider with information on contract requirements, the expected level of service provider performance, and the method of government confirmation of services provided. Publishing and Forms Management Performance Objective PWS Para. Performance Measurement The service provider shall analyze, review, coordinate, format, and provide publishing manager services to the standards in AFI 33-360 and other Air Force publishing guides. 1.2.1. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall make newly approved or revised base publications available electronically within 3 duty days of final formatting and signature by posting them on the Air Force e-Publishing site or if classified or restricted access products provide instructions on how to obtain them from the OPR. 1.2.1. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that the publication OPR has completed all technical, functional, and mandatory coordination for publications as outlined in AFI 33-360 before accepting the publication for posting on the e-Publishing website. 1.2.2. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that "Accessibility" and "Releasability" statements are contained in the first page of all publications as outlined in AFI 33-360. 1.2.3. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure a "Compliance with this Publication is Mandatory" statement has been placed on all instructions, manuals, and supplements if the publication is directive in nature. 1.2.4. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall identify/conduct a publication review every 2 years (in their anniversary month) to certify the currency of publications to the standards in AFI 33-360 through each publication OPR. 1.2.5. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall use AF Form 673, Air Force Publication/Form Action Request, to document that a 2 year review took place and file in record set accordingly. 1.2.5. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that all publications identified during 2 year review as requiring updates/rewrites are received final from the publication OPR within 120 days from the date initially identified by the OPR on the AF Form 673, Air Force Publication/Form Action Request as outlined in AFI 33-360. 1.2.5.1. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall notify the publication OPR when the status of a supplemented higher headquarters publication has changed by initiating a "Special Review" of the publication using AF Form 673, Air Force Publication/Form Action Request. 1.2.6. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines.. If the supplemented publication requires change, the service provider ensures the rewritten/updated/certified as current publication is received from the OPR within 120 days. 1.2.6.1. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall establish and maintain a record set for each approved publication to the standards in AFI 33-360. 1.2.7. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall analyze, design, review, coordinate, format, and approve forms to the standards in AFI 33-360, and ensure software is compatible with current publishing systems. 1.2.8. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall make newly approved or revised forms available electronically within 3 duty days of final formatting and signature by posting them on the Air Force e-Publishing site or if classified or restricted access products provide instructions on how to obtain them from the OPR. 1.2.8. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that the form OPR has completed all technical, functional, and mandatory coordination for forms as outlined in AFI 33-360 before accepting the forms for posting on the e-Publishing website. 1.2.9. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that a new form and the prescribing publication are published and distributed simultaneously as outline in AFI 33-360. 1.2.10. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure any form that collects personal data (for inclusion in a Privacy Act System of Record), and forms that request individual's social security number (SSN) contain a Privacy Act Statement as outlined in AFI 33-360. 1.2.11. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that all prescribed/adopted forms are listed in the last two paragraphs of the prescribing publication according to AFI 33-360. 1.2.12. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines.. The service provider shall identify and conduct a forms review every 2 years (in their anniversary month) concurrently with prescribing publications 2 year review to certify the currency of forms to the standards in AFI 33-360 through each form OPR. 1.2.13. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall use AF Form 673, Air Force Publication/Form Action Request, to document that such a review took place and file in record set accordingly. 1.2.13. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall ensure that all forms identified during this 2 year review as requiring updates/rewrites are received final from the form OPR within 120 days from the date initially identified by the OPR on the AF Form 673, Air Force Publication/Form Action Request as outlined in AFI 33-360. 1.2.13.1. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall establish and maintain a record set for each approved form to the standards in AFI 33-360. This record set must be separate from the one used to maintain the prescribing publication. 1.2.14. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall maintain and update a database that tracks the status of 2 year reviews for publications and forms. 1.2.15. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall provide quarterly status to 15th Communications Squadron Commander on all publications and forms 1.2.16. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall notify government Quality Assurance personnel when OPRs are not meeting suspense timelines. 1.2.17. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. The service provider shall provide guidance to customers on how to access products on web interface systems, establish accounts via the electronic transfer system (ETS), and AFPDO. 1.2.18. Current and accurate 95 percent of the time based off totals accomplished each month according to the standards set in AFI 33-360 and other publishing guidelines. SURVEILLANCE: The Government QA personnel shall perform periodic inspections, as well as receive and investigate customer complaints. Discrepancies and complaints shall be passed to the Contract Administrator (CA) for resolution. SECTION 3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 3.0 GENERAL. The government shall provide the property and materials identified in Section 3 and the services listed below. Service provider shall be responsible and accountable for all government property provided under this contract in accordance with the Government Furnished Property clause. Service provider employees must not use tobacco products in government-furnished facilities or vehicles as identified in AFI 40-102. 3.1. GOVERNMENT-FURNISHED FACILITIES. The government shall provide the service provider use of the facilities listed in Appendix 2. Government facilities have been inspected for compliance with Occupational Safety and Health Act (OSHA). No hazards have been identified. Should a hazard be subsequently identified, the government corrects OSHA hazards according to Hickam base-wide government developed and approved plans taking into account safety and health priorities. A higher priority for correction shall not be assigned to the facilities provided hereunder merely because of this contract initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists. Compliance with OSHA and Air Force Occupational Safety and Health (AFOSH) standards for the protection of employees is exclusively the obligation of the service provider. The government shall assume no liability or responsibility for the service provider's compliance or non¬compliance with such requirements, with the exception of the aforementioned responsibility to make corrections according to approved plans of abatement subject to base-wide priorities. 3.1.1. Prior to the service provider performing any improvements (repair, renovation, upgrade, or construction) to government facilities, the service provider shall notify the Contracting Officer (CO) or Quality Assurance Person (QAP) and submit an AF Form 332, Base Civil Engineer Work Request, describing in detail the work requested. AF Form 332 must have appropriate coordination of required agencies, specifically, Fire, Safety, Bioenvironmental and the 15 CES Environmental Flight. No alterations to the facilities must be made without an approved AF Form 332 and specific written permission from the CO. 3.1.2. The service provider shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities must only be used in the performance of this contract. 3.2. GOVERNMENT-FURNISHED FURNITURE. The government shall provide the furniture as listed in Appendix 4. The service provider shall not use government furnished furniture or services for non-contract related purposes. The service provider shall be responsible for maintaining and replacing furniture. The service provider shall bear replacement costs. Government furnished furniture no longer useable or required must be returned to the government. The government and service provider must conduct a joint inventory each year on items still remaining on the GFP inventory. The remaining inventory of GFP furniture shall be returned to the government at the end of the contract. Any missing items must be annotated on the inventory and the CO notified. Any disagreements between the service provider and the CO designated representative on the furniture inventory shall be treated as a dispute under the contract clause entitled "Disputes." 3.3. GOVERNMENT-FURNISHED AUTOMATIC DATA PROCESSING EQUIPMENT (ADPE) AND SOFTWARE. The government shall provide computer equipment identified in Appendix 3 and all initial software that is required to perform daily duties. The service provider shall comply with all software licensing agreements. The service provider shall not use government furnished ADPE, software, or services for non-contract related purposes. The service provider shall be responsible for maintaining and replacing ADPE and software. The service provider shall bear replacement costs. Government furnished ADPE or software no longer useable or required shall be returned to the government. The government and service provider shall conduct a joint inventory each year on items still remaining on the GFP inventory. The remaining inventory of GFP ADPE and software shall be returned to the government at the end of the contract. Any missing items must be annotated on the inventory and the CO notified. Any disagreements between the service provider and the QAP on the ADPE and software inventory must be treated as a dispute under contract clause entitled "Disputes." 3.4. GOVERNMENT-FURNISHED APPLICABLE PUBLICATIONS AND FORMS. The government shall provide all publications and forms listed in Appendix 5. The government shall make the following publications and forms available for use by the service provider in the performance of this PWS. The government and service provider shall conduct a joint inventory each year. The inventory of records, to include updates and revisions shall be returned to the Government at the end of the contract. Any missing items must be annotated on the inventory and the CO notified. Any disagreements between the service provider and the CO designated representative on the records inventory must be treated as a dispute under the contract clause entitled "Disputes." 3.5. DISPOSITION OF PROPERTY. When government-furnished property is determined to be beyond economical repair, the CO must certify it as condition condemned and disposed. Upon completion of the contract, all remaining government property shall be returned to the CO according to FAR 45.6. 3.6. GOVERNMENT-FURNISHED SERVICES. 3.6.1. UTILITIES. The government shall furnish electricity, water, and ancillary distribution and sewage collection services for government furnished facilities. 3.6.2. POSTAL. The government shall provide on-base and inter-governmental mail distribution. The BITC office is for Official Government Use only and shall only be used in support of this contract. Off base postal expenses are the responsibilities of the contractor. 3.6.3. TELEPHONE. The government shall provide administrative telephone service consisting of government official and DSN access. Telephone use is limited to matters related to the performance of this contract. 3.6.4. REFUSE COLLECTION. The government shall have available dumpsters for refuse collection and disposal. The government shall provide containers and collection of recyclable materials. The service provider may not relocate dumpsters. Dumpsters may only be used for non-hazardous refuse generated by the performance of this contract. 3.6.5. CUSTODIAL. The government shall provide janitorial support according to the base standard level of service. Any additional services shall be at the contractor's own expense. 3.6.6. FIRE PROTECTION. The government shall provide fire prevention and protection services, as well as inspection and maintenance of government-furnished fire extinguishers and detection/suppression systems. 3.6.7. GROUNDS MAINTENANCE. The government shall provide grounds maintenance services around government furnished facilities. Due to limit access of the site where grounds cannot be accessed frequently, watering the grass shall be accomplished by site personnel. 3.6.8. REAL PROPERTY MAINTENANCE. The government shall provide maintenance and repair of real property facilities, ref. Appendix 2. The government shall provide entomology services in and around government furnished facilities. 3.6.9. PEST CONTROL. The government shall provide pest control per the existing Pest Management schedules. 3.6.10. EMERGENCY MEDICAL SERVICE. The government shall provide emergency medical treatment and emergency patient transportation service for service provider personnel who are injured or become critically ill during the performance of this contract. The service provider shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate. 3.6.11. SECURITY. The government shall provide security forces protection in accordance with installation security guidelines. 3.6.12. ELECTRONIC MAIL AND INTERNET ACCESS. The government shall provide electronic mail and Internet access to the service provider. The service provider shall use these services only in the performance of this contract. The service provider shall consent to monitoring by government personnel and comply with AFI 33-129. The service provider shall not establish any external network connectivity to the Hickam Base Area Network. The government reserves the right to limit or restrict these services at any time. Loss of these services must not serve as an excuse for failure to perform and shall not serve as a basis for change in price. 3.6.13. GOVERNMENT PROVIDED TRAINING. The government shall provide the following training. This training is mandatory for employees identified in the "Attended By" column below. Requests for initial training must be submitted to the CO no later than 10 workdays after contract start date, unless mandatory completion dates dictate otherwise. The service provider may request additional government training/certification (at service provider expense) through the CO's designated representative. The service provider must ensure frequent review of revisions, changes and supplements for any cost impact to training (increase or decrease in the cost of meeting PWS requirement) incurred or expected, and must advise the contracting officer or CO's designated representative within 30 calendar days. TYPE OF TRAINING ATTENDED BY: COURSE LENGTH ADPE Custodian Training Primary and Alternate Custodian 1 Day Course COMSEC Responsible Officer (CRO) Primary and Alternate CRO ½ Day IBM LOTUS Form Designer All employees 5 Day Course OPSEC Training All employees ½ Hour On-line CBT (Annual) Security Training AFI 31-401; 31-501 All employees ½ Hour On-line CBT (Annual) Fire Extinguisher Training to the standards in AFOSH 91-56 All employees ½ Hour On-Line (Annual) Privacy Act (PA) Training All employees ½ Hour On-line CBT (Annual) Records Management Level 1 All employees 30 min On-line CBT Records Management (RM) and (COR) Chief of Records. Can be one in the same. All employees 4 Hour (Once) Information Assurance and Awareness Training Personnel who manage official records 1 Day On-line CBT Supply Management Training -General Supply Course, Bench Stock, Equipment Custodian Employees requiring access to government computers/systems 1 Hour On-line CBT (Annual) Initial & Recurring First Aid and CPR Training IAW 29 CFR 1910 and 1926. Primary and Alternate Half Day Each Class (Annual) Facility Manager Training Primary and Alternate ½ Day (Every two years) SECTION 4 GENERAL INFORMATION 4.0. GENERAL. Service provider shall provide personnel, equipment, tools, materials, supervision, and other items and services necessary to perform services defined in this PWS, except as specified in Section 3, Government-Furnished Property (GFP) and Services and Appendixes 2 through 4. 4.1. PERSONNEL. 4.1.1. EMPLOYEES. The service provider shall not employ any persons for work on this contract who are identified to the service provider by the CO as a potential threat to the safety, security, or operational mission of the installation and its population. 4.1.2. QUALIFICATION OF PERSONNEL. The service provider shall ensure personnel maintaining equipment identified in this PWS are qualified to applicable manufacturer or industry standards. Service provider personnel shall present a neat appearance and be easily identified as service provider employees. 4.1.3. The service provider shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. The service provider shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person receives approval according to DoD D5500-7 and AFI 64-106. The service provider shall ensure its employees requiring restricted area badges attend government provided initial and annual recurring restricted area training. 4.1.4. EMPLOYEE TRAINING. The service provider shall ensure all service provider employees are trained to support the requirements of this PWS. Service provider shall ensure that all training is completed and documented prior to allowing the employee to perform work. 4.1.5. REQUIRED TECHNICAL SKILLS AND KNOWLEDGE: Service provider employees shall have prior knowledge of policies and procedures required to manage a DoD publications and forms program. Service provider employees shall hold an Associate's Degree or greater in some form of business program. Service provider employees shall possess general computer skills and basic knowledge of Microsoft Word and Adobe Professional software programs. Service provider employees shall have familiarity with SharePoint 2007 collaboration tool. Service Provider employees shall possess the ability to type 35 words a minute or greater and possess the ability to clearly speak and comprehend American English. 4.2. PHYSICAL SECURITY. 4.2.1. GOVERNMENT PROPERTY. The service provider shall be responsible for safeguarding all government property and classified information under their control. All government facilities, equipment, and materials utilized by the service provider shall be secured to the standards of AFI 31-101, AFI 31-301, AFI 31-401, AFI 33-201, AFI 23-111, AFI 33-112, and AFMAN 23-110. 4.2.2 SECURITY REQUIREMENTS. The service provider shall obtain secret security clearances for employees as required for applicable services identified in this SOW. The Government will provide the security investigations. However, the Government will in no event be liable to the Contractor for any and all losses, extra costs, including delay and disruption costs, damages of any kind, including consequential damages, and any other adverse impact, including business interruption, that might occur in whole or in part due to the Government's efforts to properly investigate and grant any security clearances required under this contract. Nor will the Contractor be entitled to any schedule modification or extension based on a lack of sufficient employees with the requisite security clearance. In all cases and at all times, it is the sole responsibility of the Contractor to promptly furnish sufficient employees who currently hold the requisite Secret security clearance necessary for the prosecution of the work under this contract. 4.2.2.1. The Government retains the right under this contract to deny access to the work facility or base if any employee is found to pose a security risk to the government or Hickam AFB facilities. Failure of the Government to grant a clearance to an employee or the revocation of a clearance or base access privileges to any individual employed by the service provider shall not serve as an excuse for failure to perform and shall not serve as a basis for change in price. 4.2.2.2. KEY CONTROL. The service provider shall ensure all government keys issued to the service provider are not lost and are not used by unauthorized persons. The service provider shall not duplicate any keys issued by the Government. 4.2.2.3. The service provider shall report all lost, stolen, and duplicated keys to the CO or his/her designated representative. 4.2.2.4. In the event keys are lost or duplicated, the service provider may be required, upon written direction of the CO, to re-key or replace all affected locks without cost to the Government. The Government may, at its option, replace all affected locks or perform re-keying and deduct the cost from the scheduled payment due the service provider. Locks shall be replaced to government specifications determined by the Base Civil Engineering Squadron. 4.2.2.5. The service provider shall restrict the use of keys issued by the Government to service provider employees only. 4.3. INFORMATION ASSURANCE AND AWARENESS PROGRAM (IAAP). Service provider personnel shall be given initial and annual IAAP training. Service provider shall comply with the established C4 Systems IAAP program to integrate security education, training, and awareness covering the COMSEC, COMPUSEC, and Emissions Security (EMSEC) disciplines. 4.4. HOURS OF OPERATION. 4.4.1. NORMAL OPERATIONS. Service provider shall perform the services required under this contract during the following schedule: routine hours for publishing and forms functions are 7:30 a.m. through 4:30 p.m. local, Monday through Friday, excluding Federal holidays. Saturday and Sunday are not considered normal workdays. Overtime periods shall be coordinated between contractor and QAP to ensure funding is available 4.4.1.1. POINT OF CONTACT (POC). The service provider shall provide an individual who must have full authority to act in all matters related to this PWS. This individual must be responsible and accountable to the CO in representing the service provider for meeting the performance requirements of the PWS. This individual must be designated in writing to the CO no later than the pre-performance conference. 4.4.1.2. POC must be available within 45 minutes from 0700 to 1600 to meet on the installation with government personnel. Between 1600 and 0700, the POC must be available within 90 minutes. 4.5. GENERAL HOUSEKEEPING. 4.5.1. SITE APPEARANCE. Service provider shall be responsible for removing trash from work areas and separation of recycling materials into appropriate containers. Service provider shall ensure accesses to facilities in and around the building to include areas inside the perimeter fence line are free of obstructions such as trash and excess equipment. Service provider shall maintain site appearance to the current standards on a daily basis. 4.5.2. UTILITIES CONSERVATION. Service provider shall ensure that all employees practice utilities conservation. The service provider shall adhere to Energy Conservation Programs and policies as directed in (BASE OI). 4.5.3. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all applicable federal, state, and local laws and regulations. The contractor shall also follow base guidance located in the Hickam AFB Pollution Prevention Management Plan. The contractor shall be liable for any violations or fines associated with non-compliance. 4.6. PRIVACY ACT (PA). The service provider shall be familiar with the provisions of the PA (Title 5 U.S.C. 552a/DOD 5400.11-R/AFI 33-332). The service provider shall ensure personnel receive required training through the Base Privacy Act Officer at 15 CS/SCSIR, to ensure compliance and administer the local program within the service provider's area of responsibility. 4.7. FREEDOM OF INFORMATION ACT (FOIA). All official U.S. Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7R/AF Supplement). Any request received by the service provider for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, must be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager, 15 CS/SCSIR, to ensure proper processing and compliance with the Act. 4.8 QUALITY CONTROL. 4.8.1. Quality Control Program. In compliance with the clause entitled "Inspection of Services", 52.246-4, the contractor shall establish and maintain a Quality Control Program to ensure the requirements of this contract are provided as specified. The contractor shall provide a Quality Control Plan describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit QCP for contracting officer approval 7 calendar days after contract award. The contractor shall update the plan as changes occur and changes shall be submitted for review and acceptance by the Contracting Officer. The QCP shall include at a minimum: 4.8.1.1. A description of the inspection system to cover all services. Description should include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, and the frequency of inspections. 4.8.1.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed. 4.8.1.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken. 4.8.1.4.. The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. 4.9 QUALITY ASSURANCE. The government will periodically evaluate the contractor's performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor's performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). 4.9.1 Quality Assurance Personnel (QAP): 4.9.2 The Quality Assurance Personnel (QAP(s) is the authorized government representative(s) who will perform assessments of the contractor's performance. Subsequent to contract award, the identity of the QAP(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror. 4.9.3 The QAP(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on their assessment checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist. 4.9.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the QAP(s). 4.9.5. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s). SECTION 5 ACCESS TO MILITARY INSTALLATIONS AND GOVERNMENT FACILITIES: 5.1 Access to a military installation is a privilege, not a right, and as such, for reasons of health, welfare, morale, security, and mission accomplishment, the Installation Commander has the unilateral right to deny or provide access to the installation and to all facilities listed in the PWS and appendices and attachments. Should such access be denied notify QAP within four (4) hours. (A) Contractor/Supplier shall perform Background Checks which include: National Sex Offender Check, National Criminal Record Checks (not Hawaii only or other state), and Social Security Number Trace on all selected Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation. Contractor/Supplier will arrange, conduct and absorb all expenses of the background checks. The national background check must accompany the most current Hickam O-180 and be current as of 30 calendar days from the start of the contract to receive access onto the USAF installation. For Non-U.S. Citizen applicants, background checks will be verified with the Department of Homeland Security/Immigrations and Customs Enforcement) (i) Disqualifying Factors for Unescorted Installation Access The Contractor/Supplier will ensure Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation DO NOT meet any of the following disqualifying factors Disqualifying factors for denied access are as follows [Ref 15 AWI 31-101]: - U.S. citizenship, immigration status, or Social Security Account Number cannot be verified. - Barred from entry/access to any military installation or facility. - Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an "order of arrest" has been issued by a judge). - Incarcerated for 12 months or longer within the past five years, regardless of offense/violation. - Any conviction of espionage, sabotage, treason, terrorism or murder. - Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years. - Name appears on any federal agency's "watch list" or "hit list" for criminal behavior or terrorist activity. -Individual is currently serving their first year of parole or probation for any felony offense. (ii) Criminal Records/Sex Offender Check Prior to the assignment of any Permanent/Temporary personnel at Department of Defense/Air Force facilities, CONTRACTOR/SUPPLIER Permanent/Temporary personnel must be subjected to a criminal records/sex offender check. CONTRACTOR/SUPPLIER shall be required to complete a criminal records/sex offender check on selected candidates only. CONTRACTOR/SUPPLIER will arrange, conduct and absorb all expenses of the criminal records/sex offender check. In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years. Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from Installation Contracting office with concurrence from the installation's Chief of Security Forces. (iii) Employees of the CONTRACTOR/SUPPLIER: No one except authorized employees of the CONTRACTOR/SUPPLIER is allowed onto Department of Defense/Air Force installations/facilities. CONTRACTOR/SUPPLIER employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 15th Security Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for CONTRACTOR/SUPPLIER. (iv) Employment Credentials Issue and Turn-in The CONTRACTOR/SUPPLIER agrees to retain all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force. The CONTRACTOR/SUPPLIER agrees to return all Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting officer who will in turn recover them to the Installation/Facility Pass and Registration office upon completion of the contract. In the event of contract termination, employee termination, or failure of an employee to return to work the CONTRACTOR/SUPPLIER agrees to retain/recover all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force to the Installation/Facility Contracting office who will in turn recover them to the Installation/Facility Pass and Registration office. When Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force cannot be recovered by CONTRACTOR/SUPPLIER, the CONTRACTOR/SUPPLIER agrees to reimburse the replacement cost to the Department of Defense/Air Force. APPENDIX 1 DEFINITIONS AND ACRONYMS A1.1. DEFINITIONS. The following is a list of definitions used in this PWS. Government-Furnished Facility (GFF). Government property (normally buildings and furniture) furnished to the service provider upon contract award based on requirements specified in AFH 32-1084 and AFI 32-1024. Government-provided property shall be inspected for compliance with the Occupational Safety and Health Act. Inventory. An accounting (normally recorded) of the total assets owned, leased, controlled or used by the base and tenant organizations. Leased service. Fee for service commercial communications. Local Area Network (LAN). A communications system that allows small computers to communicate with each other. Generally, LANs are restricted to relatively small geographical areas within a base (between buildings or offices. Mandatory Publication. A mandatory publication is one in which compliance by the contractor is mandatory. If a mandatory publication requires compliance with one or more publications or parts of other publication, the referenced publication(s) or referenced part(s) is/are optional upon the contractor as they apply to the original mandatory publication. Supplements to a mandatory publication are also mandatory. Operational. For the purpose of this PWS, operations mean the condition meeting the operational requirements of the using organization. Point of Contact. 1) Individual exercising authority for planning, directing, and controlling tasks and functions from inception to implementation of this PWS; 2) The individual in the implementing command with the full authority and responsibility for managing a program. Quality Assurance (QA). A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved. For purposes of this document, the government carries out quality assurance actions. Quality Assurance Personnel (QAP). Government employee who monitors and measures service provider's performance in accordance with the performance work statement and QA performance plan. Quality Assurance Performance Plan. A written document that describes the measures and metrics that the government shall use to determine the performance record of the service provider. Quality Control. Actions taken by the service provider to control the performance of services to the requirements of the PWS. Response Time. The period of time within which the service provider must respond to a call. This time is normally measured in continuous hours without regard to duty or non-duty hours. Service Delivery Summary (SDS). Identifies the critical performance items of the contract that shall be evaluated by the Service provider Quality Control (QC) function and the government to assure contract performance standards are met. Service Provider. The individual or company responsible for performing the duties and responsibilities defined in the contract PWS. Support Agreement. (Per DoDD 4000-19) An agreement to provide recurring support to another DoD or non-DoD Federal activity. Support agreements are recorded on a DD Form or a similar format (e.g., computer generated DD Form 1144). A support agreement defines the support to be provided by one supplier to one or more receivers, specifies the basics for calculating the reimbursement charges (if any) for each service, establishes the billing and reimbursement process, and specifies other terms and conditions of the agreement. Memoranda of agreement or understanding (MOA or MOU) are not included in this definition. A1.2. ACRONYMS. The following list contains acronyms used throughout this PWS. The list includes general, technical, and publication acronyms. ACRONYM DEFINITION 15 AW 15th Airlift Wing 15 CES 15th Civil Engineering Squadron 15 CS 15th Communications Squadron ADP Automated Data Processing ADPE Automated Data Processing Equipment AFB Air Force Base AFI Air Force Instruction AFDPO Air Force Departmental Publishing Office AFMAN Air Force Manual AFOSH Air Force Occupational Safety and Health AFRIMS Air Force Records Information Management System AFSSI Air Force Systems Security Instruction CA/CRL Custodian Authorization Custody Receipt Listing CDR Contract Discrepancy Report CO Contracting Officer COMPUSEC Computer Security COMSEC Communications Security COR Chief of Records CSSO Communications-Computer Systems Security Officer DISA Defense Information System Agency DISA-PAC Defense Information Systems Agency PACIFIC DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction EC Equipment Custodian ECO Equipment Control Officer EMSEC Emission Security ETS Electronic Transfer Service FOIA Freedom Of Information Act GFE Government Furnished Equipment GFF Government Furnished Facility GFP Government Furnished Property HQ Headquarters IAAP Information Assurance Awareness Program MAJCOM Major Command MOA Memoranda of Agreement MOU Memoranda of Understanding OPR Office of Primary Responsibility PA Privacy Act, Public Affairs PACAF Pacific Air Forces POC Point of Contact PWS Performance Work Statement QAP Quality Assurance Personnel QC Quality Control QCP Quality Control Plan RC Records Custodian SDS Service Delivery Summary USAF United States Air Force APPENDIX 2 GOVERNMENT FURNISHED FACILITIES * Bldg 1102 L-Wing 3rd Floor Room 308 *Subject to change should a more suitable work area be determined by the government. APPENDIX 3 GOVERNMENT-FURNISHED RECORDS AND ADPE EQUIPMENT Publications and Forms Records and ADPE Equipment Communications - Computer Systems Installation Records (may be electronic, paper, or combination thereof) Bldg. 1102, L-Wing, Room 308 1 DELL PRECISION COMPUTER BVSFD61 L-Wing, 3rd Floor, Room 308 Additionally, all records sets of both active and inactive publications and forms are available in the Bldg 1102, L-Wing, Room 308. APENDIX 4 GOVERNMENT-FURNISHED FURNITURE The following furniture shall be supplied to the service provider. Replacement inventory shall be at the service provider's expense. The recommended quantity is for informational purposes only. The service provider must be responsible for maintaining sufficient inventory to ensure compliance with the terms of the contract. PUBLICATIONS AND FORMS SYSTEMS FURNITURE W/O DESKS 3 DESKS 3 CHAIRS 3 FILE CABINETS/DRAWER UNITS 1 APPENDIX 5 APPLICABLE PUBLICATIONS AND FORMS A5.1. Publications. The Government shall make the following publications available to the service provider. Additional information should be added to the front of the listing advising the service provider that he is responsible for maintaining those publications and documents, technical orders and guidance necessary to meet the requirements of the PWS. All documents, publications, technical orders and guidance must be considered as government property and must only be disposed of as directed by applicable directives and as directed by the Government at the termination of the contract. A5.1.1 Publication Changes. Many of the documents, publications, technical orders and other guidance listed in Appendix 5 of this PWS have been and shall continue to be revised. The service provider must review all revisions, changes and supplements for any cost impact (increase or decrease in the cost of meeting PWS requirement) incurred or expected, and must advise the contracting officer within 30 calendar days. Upon such notification, the government shall review the changed requirement and provide the service provider with direction. A5.1.2. Publication and Guidance locations. AFI publications may be viewed at the following web site: http://www.e-publishing.af.mil. Additional publishing information is located at the AFDPO Community of Practice site located at: https://www.my.af.mil/afknprod/community/views/home.aspx?Filter=AF-SC-01-35. The following publications are a list of other instructions besides AFI 33-360 that the service provider should be familiar with: PUBLICATION TITLE AFSSI 5027 NETWORK SECURITY POLICY AFSSI 5024 CERTIFICATION AND ACCREDITATION PROCESS AFPD 33-3 INFORMATION MANAGEMENT AFI 10-101 FORMAT AND CONTENT OF MISSION DIRECTIVES AFI 10-501 PAD AND PPLAN AFMAN 23-110 USAF SUPPLY MANUAL AFI 24-301 VEHICLE OPERATIONS AFI 25-201 SUPPORT AGREEMENT PROCEDURES AFI 31-401 INFORMATION SECURITY PROGRAM MANAGEMENT AFI 32-2001 FIRE EMERGENCY SERVICES PROGRAM AFI 33-112 INFO TECHNOLOGY HARDWARE ASSET MANAGEMENT AFI 33-114 SOFTWARE MANAGEMENT AFI 33-115 VOL I NETWORK OPERATIONS (NETOPS) AFI 33-115 VOL II LICENSING NETWORK USERS AND CERTIFYING NETWORK PROFESSIONALS AFI 33-129 WEB MANAGEMENT AND INTERNET USE AFI 33-200 INFORMATION ASSURANCE (IA) MANAGEMENT AFI 33-322 RECORD MANAGEMENT PROGRAM AFI 33-320 FEDERAL REGISTER AFI 33-332 AIR FORCE PRIVACY ACT PROGRAM AFI 33-360 PUBLICATIONS AND FORMS MANAGMENT AFMAN 33-363 MANAGEMENT OF RECORDS AFI 33-364 RECORDS DISPOSITION - PROCEDURES AND RESPONSIBILITIES AFI 35-101 PUBLIC AFFAIRS POLICIES AND PROCEDURES AFI 40-102 TOBACCO USE IN THE AIR FORCE AFI 64-106 AIR FORCE INDUSTRIAL LABOR RELATIONS ACTIVITIES 15 AW OPLAN 32-1 DISASTER PREPAREDNESS OPERATIONS PLAN AFSSI 5024 AIR FORCE SYSTEMS SECURITY INSTRUCTION AFSSI 5027 NETWORK SECURITY POLICY DoDD 5040.5 ALTERATION OF OFFICIAL DOD IMAGERY DoDI 3020.37 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS DoD 5400.11-R DOD PRIVACY PROGRAM DoD 5400.7R DOD FREEDOM OF INFORMATION ACT (FOIA) PROGRAM DoDD 5500-7 STANDARDS OF CONDUCT DoD 4525.8-M DOD OFFICIAL MAIL MANUAL FAR 45.6 REPORTING, REDISTRIBUTION, AND DISPOSAL OF CONTRACTOR INVENTORY A5.3. Forms. FORM TITLE DD FORM 67 FORM PROCESSING ACTION REQUEST AF FORM 399 REQUEST FOR ACTION ON IMPLEMENTATION OF HHQ PUBS AF FORM 673 AIR FORCE PUBLICATION/FORM ACTION REQUEST AF FORM 847 RECOMMENDATION FOR CHANGE OF PUBLICATION AF FORM 1382 REQUEST FOR REVIEW OF PUBLICATIONS AND/OR FORM AF IMT 1768 STAFF SUMMARY SHEET AF FORM 3215 C4 SYSTEMS REQUIREMENTS DOCUMENT AF FORM 332 BASE CIVIL ENGINEERING WORK REQUEST APPENDIX 6 REPORTS Service provider shall provide Publications and Forms QAP an end of month and annual status report on Publications and Forms. Additionally, the service provider must provide the 15th Communications Squadron Commander with a quarterly report that provides the status of all publications and forms. APPENDIX 7 CONTINGENCIES, INSPECTIONS, AND EXERCISES The service provider shall ensure frequent review of all revisions, changes and supplements for support of 15th Airlift Wing Contingencies, Inspections and Exercises. Exercise/Inspection Frequency Duration Unit Compliance Inspection 24 Month 1 Week Wing and Unit Safety Inspections Annually 1 Day Base COMSEC Inspections Semi-annually 2 hours MAJCOM COMSEC Inspections Annually 2-4 hours Base Exercises (IRRE/IRRI) (MARE) (HUREX) (ORI) As required 1 Week Contingency Plans. The Service Provider shall have documented plans available that provide precise actions to take during contingency situations. Authority must be delegated to the shift supervisor to implement contingency plans when conditions require such action. Personnel must be capable of implementing contingency plans. Practical exercises must be conducted periodically to ensure efficiency. Local wing exercises are conducted quarterly (during these exercises contingency plans are used as required). Ref: DISAC 310-70-1 Chapter 2 and 5. APPENDIX 8 TRANSITION PLAN 1. The incoming service provider shall have 30 days to transition to assuming full responsibility for the publications and forms functions as described in this PWS at no additional cost to the government. 2. Personnel mobilization and training must take place prior to assuming full responsibility for each function. 3. The transition shall be a 30 day orientation phase in which the government shall not perform quality assurance surveillance. 4. ORIENTATION PHASE. Incoming service provider employees must work with the incumbent work force until they are capable of assuming full responsibility in each functional area. During this phase, the current service provider shall retain responsibility for work performed, and shall not act in a supervisory capacity over transitional employees. This phase must be 30 days for the publications and functions. Upon completion of the Orientation Phase, the incoming service provider must assume full responsibility for all work identified in the PWS. 5. TRANSITION MEETINGS. The service provider shall meet with the Government no less than bi-weekly during the transition period. Thereafter, meetings shall be as often as necessary at the discretion of the contracting officer or QAP. A mutual effort shall be made to resolve all problems or potential problems identified. 6. TRANSITION-OUT PLAN. The service provider shall also provide a transition-out plan of 30 days and shall cooperate with, and assist, the new service provider personnel to assure a smooth and effective transfer to minimize loss of efficiency in support of the Government during the transition-out period. Cooperation and assistance shall be limited to guidance and advice, as well as support within the functions covered by the contract. The incumbent service provider shall establish transition procedures with the new service provider. APPENDIX 9 ESTIMATED WORKLOAD DATA A9.0. All workload data is based on historical data and is provided for estimating purposes only. A9.1. Publications and Forms Task Title PWS Para. Description/Detail Estimated Freq. Publication Support Provided 1.2.1. The service provider shall analyze, review, coordinate, format, and provide publishing manager services to the standards in AFI 33-360 and other Air Force publishing guides. 10 per month. Posting Publications Final 1.2.1. The service provider shall make newly approved or revised base publications available electronically within 3 duty days of final formatting and signature by posting them on the Air Force e-Publishing site or if classified or restricted access products provide instructions on how to obtain them from the OPR. 10 per month. Publication Coordination 1.2.2. The service provider shall ensure that the publication OPR has completed all technical, functional, and mandatory coordination for publications as outlined in AFI 33-360 before accepting the publication for posting on the e-Publishing website. 10 per month. Publication Formatting 1.2.3. The service provider shall ensure that "Accessibility" and "Releasability" statements are contained in the first page of all publications as outlined in AFI 33-360. 10 per month. Publication Formatting 1.2.4. The service provider shall ensure a "Compliance with this Publication is Mandatory" statement has been placed on all instructions, manuals, and supplements if the publication is directive in nature. 10 per month. Publication Reviews 1.2.5. The service provider shall identify/conduct a publication review every 2 years (in their anniversary month) to certify the currency of publications to the standards in AFI 33-360 through each publication OPR. 10 per month. Publication Reviews 1.2.5. The service provider shall use AF Form 673, Air Force Publication/Form Action Request, to document that a 2 year review took place and file in record set accordingly. 10 per month. Publication Reviews 1.2.5.1. The service provider shall ensure that all publications identified during 2 year review as requiring updates/rewrites are received final from the publication OPR within 120 days from the date initially identified by the OPR on the AF Form 673, Air Force Publication/Form Action Request as outlined in AFI 33-360. 3-4 per month. Changes to HHQ Publications 1.2.6. The service provider shall notify the publication OPR when the status of a supplemented higher headquarters publication has changed by initiating a "Special Review" of the publication using AF Form 673, Air Force Publication/Form Action Request. 2-3 per month. Changes to HHQ Publications 1.2.6.1. If the supplemented publication requires change, the service provider ensures the rewritten/updated/certified as current publication is received from the OPR within 120 days. 7-8 per month. Publication Record Sets 1.2.7. The service provider shall establish and maintain a record set for each approved publication to the standards in AFI 33-360. Upon initial creation of a new publication. Form Support Provided 1.2.8. The service provider shall analyze, design, review, coordinate, format, and approve forms to the standards in AFI 33-360, and ensure software is compatible with current publishing systems. 10 per month. Posting Forms Final 1.2.8. The service provider shall make newly approved or revised forms available electronically within 3 duty days of final formatting and signature by posting them on the Air Force e-Publishing site or if classified or restricted access products provide instructions on how to obtain them from the OPR. 10 per month. Form Coordination 1.2.9. The service provider shall ensure that the form OPR has completed all technical, functional, and mandatory coordination for forms as outlined in AFI 33-360 before accepting the forms for posting on the e-Publishing website. 10 per month. Form Routing 1.2.10. The service provider shall ensure that a new form and the prescribing publication are published and distributed simultaneously as outline in AFI 33-360. 10 per month. Privacy Act Collecting Forms 1.2.11. The service provider shall ensure any form that collects personal data (for inclusion in a Privacy Act System of Record), and forms that request individual's social security number (SSN) contain a Privacy Act Statement as outlined in AFI 33-360. 1-2 per month. Forms Listing in Publications 1.2.12. The service provider shall ensure that all prescribed/adopted forms are listed in the last two paragraphs of the prescribing publication according to AFI 33-360. 3-4 per month. Form Reviews 1.2.13. The service provider shall identify and conduct a forms review every 2 years (in their anniversary month) concurrently with prescribing publications 2 year review to certify the currency of forms to the standards in AFI 33-360 through each form OPR. 10 per month. Form Reviews 1.2.13. The service provider shall use AF Form 673, Air Force Publication/Form Action Request, to document that such a review took place and file in record set accordingly. 10 per month. Form Reviews 12.13.1. The service provider shall ensure that all forms identified during this 2 year review as requiring updates/rewrites are received final from the form OPR within 120 days from the date initially identified by the OPR on the AF Form 673, Air Force Publication/Form Action Request as outlined in AFI 33-360. 7-8 per month. Form Record Sets 12.14. The service provider shall establish and maintain a record set for each approved form to the standards in AFI 33-360. This record set must be separate from the one used to maintain the prescribing publication. Upon initial creation of a new form. Publications and Forms Tracking 12.15. The service provider shall maintain and update a database that tracks the status of 2 year reviews for publications and forms. Daily or as updates in status change. Quarterly Updates 12.16. The service provider shall provide quarterly status to 15th Communications Squadron Commander on all publications and forms Once a quarter. Busted timelines 12.17. The service provider shall notify government Quality Assurance personnel when OPRs are not meeting suspense timelines. As needed. Publication and Forms Access 12.18. The service provider shall provide guidance to customers on how to access products on web interface systems, establish accounts via the Electronic Transfer System (ETS), and AFPDO. As needed.
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Place of Performance: Address: 15 CS/SCXKP, 25 E Street, Bldg 1102, Suite L-308, Hickam AFB, Hawaii, 96853-5435, United States; Zip Code: 96853-5435
Record: SN02149645-W 20100516/100514234512-7fe7c00383a241f6dc6cbd0e02a0d8bf (fbodaily.com)
Source: FedBizOpps Link to This Notice
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