MODIFICATION
R -- Warehouse Management Services
- Notice Date
- 5/20/2010
- Notice Type
- Modification/Amendment
- NAICS
- 493190
— Other Warehousing and Storage
- Contracting Office
- Department of Veterans Affairs;West Palm Beach VA Medical Center;7305 North Military Trail;Palm Beach Gardens FL 33410-6400
- ZIP Code
- 33410-6400
- Solicitation Number
- VA24810RP0339
- Response Due
- 5/24/2010
- Archive Date
- 6/18/2010
- Point of Contact
- Lois M Greene
- E-Mail Address
-
ct
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- The Request for Proposal (RFP) VA-248-10-RP-0339 Warehouse Management Services has been extended until Monday, May 24, 2010 @ 2:00PM. The following pages of the solicitation (7 - 20) have changes that help to clarify the VISN's requirements in response to questions submitted and answered in Amendment 5. Please remove the previous number pages of the solicitation and replace them with the attached corresponding one. ? SPECIFICATION/DESCRIPTION/STATEMENT OF WORK WAREHOUSE MANAGEMENT SYSTEM, RECEIVING, AND PICKING SERVICES FOR VISN 8 HEALTHCARE FACILITIES -- James A. Haley (Tampa), Bay Pines, North Florida/South Georgia VA Healthcare Facilities 1.0 GENERAL REQUIREMENTS 1.1 The Contractor shall furnish all necessary labor, equipment, services and supervision required to render a complete Warehouse Manage System (WMS); responsible for the pick-up, storage and distribution of -Medical/Surgical supplies in support of Veteran Integrated Service Network (VISN) 8 Healthcare facilities; James A. Haley VA Healthcare System; Bay Pines VA Healthcare System; and North Florida/South Georgia VA Healthcare System. All supplies will be stored a temperature controlled environment maintained at industry standards for medical surgical products as described in paragraph 54, Service Requirements. 1.2 The Contractor shall be responsible for all management and supervision of the contract work. The Contractor and/or on-site supervisor shall be available at all times, when the contract work is in progress, to receive notices, reports or requests from the Contracting Officer's Technical Representative (COTR). The Contractor shall provide in writing to the Contracting Officer prior to the contract starting date, the name, telephone number and address of onsite supervision and/or project management. 1.3 The Contractor shall arrange for warehousing services as follows: "750 pallets average of Medical/Surgical Supplies, consisting of; o17 lines (estimate of Medical/Surgical Supplies by commodity (product line may change based on the protocol set by the CDC and/or product availability) ITEMSEST. QUANTTY UNIT Surgical Mask54CS Nasal Cannula54CS Resuscitation Bag204CS Safety Goggles72CS 3M Half Face Resp.90CS 3M Resp. Filter67CS Isolation Gown70,002CS Respirator Mask360CS Exam Gloves834CS Trach Suction Section45CS Gel Hand Soap422CS Body Bags30CS IV Set712CS Mask, Hi-0242CS Extension Set45 CS "Must have expansion capabilities up to a maximum of 2000 pallets, "Service Requirement (same as listed in Item 0004 - Section B - Services/Supplies Requirements) 2. COMPETENCY REQUIREMENTS 2.1 Contractor shall comply with all applicable Federal, State, local and industry safety, i.e., OSHA, Department of Labor (DOL), and health standards, regulations and statutes pertaining to the operation of the warehouse and/or distribution of commodities identified or associated with this statement of work. 2.2 The Contractor's facility used in the performance of the statement of work must meet all industry standards for fire alarm and suppression system for the commodities being warehoused. 2.3 The warehouse facility used in support of this statement of work shall be owned or leased by the Contractor. At minimum, the Contractor must provide a schematic drawing and/or legal description of the contractor's facility with sufficient detail for the Government to evaluate; the adequacy of space for the supplies, environmental, security controls. 2.4 The Contractor must have the capability to accept orders from VISN 8 awarded Medical Surgical Prime Vendor via EDI (Electronic Data Interchange), phone and fax for the VA product within the Warehouse Management Service (WMS). 3. QUALITY CONTROL PROGRAM 3.1 The Contractor shall establish a complete quality control program. The program shall include, but is not limited to the following: * Individual 24/7 monitored alarm access * Individual keyed entry *Maintain product inventory by manufacturer expiration dates and lot numbers * Monthly inspection of product inventory for expiration dates. * Monthly inspection of equipment used to move supplies (forklift, power jacks, etc.) 3.2 The Contractor shall provide full access to designated VA personnel to inspect the warehouse during normal business hours (8:00AM - 4:30PM, Monday - Friday). 3.3 The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will not be required, except in cases of emergency, to furnish such services during off-duty hours. b. The following terms have the following meanings: (1) Work hours: Monday through Friday, 8:00 a.m. - 4:30 p.m. (24-hrs 7 days a week) (2) National Holidays: The Contractor will not be required to furnish services during the 10-holidays observed by the Federal Government, which are: New Years Day Martin Luther Kings Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas AND/or any other day specifically declared by the President of the United States to be a national holiday. 4. PERSONNEL POLICY: 4.1 The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: - workers compensation - professional liability insurance - health examinations - income tax withholding, and - social security payments. 4.2 The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. ? 5. SERVICE REQUIREMENTS Item 0001 - One Time Movement of Inventory: The Contractor shall perform a one-time movement of inventory from American Medical Depot, 4380 NW 135th Street, Opa Locka, FL 33054, to the Contractor's warehouse facility. Item 0002, 0004, 0006, 0008, and 0010 - Warehouse Management System, Receiving, Picking and Delivery Services: "Merchandise will be stored in a temperature controlled environment at industry standards for medical surgical products to ensure product efficacy or shelf-life is not compromised. "VA property will be segregated by cage from Contractor property. "VA property will be segregated by VISN 8 facility. "The Contractor must have the capability to accept orders from VISN 8 awarded Medical Surgical Prime Vendor via EDI, phone and fax for the VA product maintained within the WMS. "The Contractor will perform quarterly order stock rotation by pulling orders from the oldest available stock for orders received from the VISN 8 Medical Surgical Prime Vendor on behalf of the VISN 8 facilities, delivering the product to the Medical Surgical Prime Vendor's Tampa Distribution Center and replacing it with fresh product received from the VISN 8 Medical Surgical Prime Vendor. A minimum six months shelf-life is required. "A quarterly report shall be provided to the COTR of all stock items. Stock items that are rotated must be highlighted with new expiration date and lot numbers. (The COTR shall summarize and submit a quarterly memorandum to the Contracting Officer of their findings.) "Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with VA IFCAP numbers by facility and the VISN 8 Medical Surgical Prime Vendor item numbers. Information shall contain stock number, quantities on hand, packaging multiples, vendor information, and cost. Item 0003 - Emergency Delivery of Supplies: The Contractor shall have the capability of delivering supplies 7-days a week on an emergency basis. Within a 2-hour notice, the Contactor shall deliver specified supplies with 24 - 28 hours to any of the requesting VA locations as listed: Bay Pines VA Healthcare 10000 Bay Pines Blvd Bay Pines, FL 33744 Tampa VA Medical Center 13000 Bruce B. Downs Blvd. Tampa, FL 33612 Malcom Randall VA Medical Center 1601 SW Archer Road Gainesville, FL 32608 Lake City VA Medical Center 619 South Marion Ave. Lake City, FL 32025 SECTION B - SCHEDULE OF SUPPLIES/SERVICES B.2 SERVICE REQUIREMENTS: a. BASE YEAR - DATE OF AWARD - SEPTEMBER 30, 2010 ITEMDESCRIPTIONEST. QTYEST UNITEST. PRICEEST. TOTAL PRICE 0001One Time Movement of Inventory: The Contractor shall perform a one-time movement of inventory from American Medical Depot, 4380 NW 135th Street, Opa Locka, FL 33054, to Contractor's facility. 1 JOB $_________ $___________ 0002 Warehouse Management System, Receiving, and Picking Services: 1)Merchandise will be stored in a temperature controlled environment at industry standards for medical surgical products to ensure product efficacy or shelf-life is not compromised. 2)VA property will be segregated by cage from Contractor property. 3)VA property will be segregated by VISN 8 facility. 4)The Contactor is required to deliver orders for VA product maintained within the WMS placed by the VISN 8 awarded Medical Surgical Prime Vendor on behalf of the VISN 8 facilities to the Prime Vendor's Tampa Distribution Center 5)The Contactor will perform quarterly order stock rotation by pulling orders from the oldest available stock for any order received and replacing it with fresh product from VA inventory. A minimum six months shelf-life is required. 6)A quarterly report shall be provided to the COTR of all stock items. Stock items that are rotated must be highlighted with new expiration date. (The COTR shall summarize and submit a quarterly memorandum to the contracting officer of their findings.) 7)Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with individual facility VA IFCAP and Prime Vendor items numbers. Information shall contain stock number, quantities on hand, packaging multiples, vendor information, and cost. 750 PALLETS (monthly fee) Each $_________ $____________ 0003Emergency Delivery of Supplies: The Contractor shall have the capability of delivering supplies within 2 hours of notice 7-days a week on an emergency basis. The Contractor shall deliver specified supplies within less than 24-28 hours to any of the requesting VA locations as listed: Bay Pines VA Healthcare, 10000 Bay Pines Blvd., Bay Pines, FL 33744: Tampa VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, FL 33612 Malcom Randall VA Medical Center,1601 SW Archer Road Gainesville, FL 32608 Lake City VA Medical Center 619 South Marion Ave. Lake City, FL 32025 2 JOBS $_________ $___________ EST. TOTAL BASE YEAR - DATE OF AWARD - SEPTEMBER 30, 2010 $________________ b. OPTION YEAR ONE OCTOBER 1, 2010 - SEPTEMBER 30, 2011 ITEMDESCRIPTIONEST. QTYEST. UNITEST. PRICEEST. TOTAL PRICE 0004 Warehouse Management System, Receiving, and Picking Services: 8). Merchandise will be stored in a temperature controlled environment at industry standards for medical surgical products to ensure product efficacy or shelf-life is not compromised. 9)VA property will be segregated by cage from Contractor property. 10)VA property will be segregated by VISN 8 facility. 11)The Contactor is required to deliver orders for VA product maintained within the WMS placed by the VISN 8 awarded Medical Surgical Prime Vendor on behalf of the VISN 8 facilities to the Prime Vendor's Tampa Distribution Center 12)The Contactor will perform quarterly order stock rotation by pulling orders from the oldest available stock for any order received and replacing it with fresh product from VA inventory. A minimum six months shelf-life is required. 13)A quarterly report shall be provided to the COTR of all stock items. Stock items that are rotated must be highlighted with new expiration date. (The COTR shall summarize and submit a quarterly memorandum to the contracting officer of their findings.) 14)Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with individual facility VA IFCAP and Prime Vendor items numbers. Information shall contain stock number, quantities on hand, packaging multiples, vendor information, and cost. 750 - 900 PALLETS (monthly fee) EACH $_______ $____________ 0005Emergency Delivery of Supplies: The Contractor shall have the capability of delivering supplies within 2 hour notice 7-days a week on an emergency basis. The Contractor shall deliver specified supplies within 24-28 hours to any of the requesting VA locations as listed: Bay Pines VA Healthcare, 10000 Bay Pines Blvd., Bay Pines, FL 33744: Tampa VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, FL 33612 Malcom Randall VA Medical Center,1601 SW Archer Road Gainesville, FL 32608 Lake City VA Medical Center 619 South Marion Ave. Lake City, FL 32025 2 JOBS $_________ $___________ EST. TOTAL OPTION YEAR ONE - 10/1/2010 - 9/30/2011 $_______________ c. OPTION YEAR TWO OCTOBER 1, 2011 - SEPTEMBER 30, 2012 ITEMDESCRIPTIONEST. QTYUNITEST. PRICEEST. TOTAL PRICE 0006 Warehouse Management System, Receiving, and Picking Services: 15). Merchandise will be stored in a temperature controlled environment at industry standards for medical surgical products to ensure product efficacy or shelf-life is not compromised. 16)VA property will be segregated by cage from Contractor property. 17)VA property will be segregated by VISN 8 facility. 18)The Contactor is required to deliver orders for VA product maintained within the WMS placed by the VISN 8 awarded Medical Surgical Prime Vendor on behalf of the VISN 8 facilities to the Prime Vendor's Tampa Distribution Center 19)The Contactor will perform quarterly order stock rotation by pulling orders from the oldest available stock for any order received and replacing it with fresh product from VA inventory. A minimum six months shelf-life is required. 20)A quarterly report shall be provided to the COTR of all stock items. Stock items that are rotated must be highlighted with new expiration date. (The COTR shall summarize and submit a quarterly memorandum to the contracting officer of their findings.) 21)Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with individual facility VA IFCAP and Prime Vendor items numbers. Information shall contain stock number, quantities on hand, packaging multiples, vendor information, and cost. 750 - 900 PALLETS EACH $_______ $____________ 0007 Emergency Delivery of Supplies: The Contractor shall have the capability of delivering supplies within 2 -hour notice 7-days a week on an emergency basis. The Contractor shall deliver specified supplies within 24 -28 hours to any of the requesting VA locations as listed: Bay Pines VA Healthcare, 10000 Bay Pines Blvd., Bay Pines, FL 33744: Tampa VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, FL 33612 Malcom Randall VA Medical Center,1601 SW Archer Road Gainesville, FL 32608 Lake City VA Medical Center 619 South Marion Ave. Lake City, FL 32025 2 JOBS $_________ $___________ EST. OPTION YEAR TWO - 10/1/2011 - 9/30/20/12$_________________ d. OPTION YEAR THREE OCTOBER 1, 2012 - SEPTEMBER 30,2013 ITEMDESCRIPTIONEST. QTYUNITEST. PRICEEST. TOTAL PRICE 0008 Warehouse Management System, Receiving, and Picking Services: 22). Merchandise will be stored in a temperature controlled environment at industry standards for medical surgical products to ensure product efficacy or shelf-life is not compromised. 23)VA property will be segregated by cage from Contractor property. 24)VA property will be segregated by VISN 8 facility. 25)The Contactor is required to deliver orders for VA product maintained within the WMS placed by the VISN 8 awarded Medical Surgical Prime Vendor on behalf of the VISN 8 facilities to the Prime Vendor's Tampa Distribution Center 26)The Contactor will perform quarterly order stock rotation by pulling orders from the oldest available stock for any order received and replacing it with fresh product from VA inventory. A minimum six months shelf-life is required. 27)A quarterly report shall be provided to the COTR of all stock items. Stock items that are rotated must be highlighted with new expiration date. (The COTR shall summarize and submit a quarterly memorandum to the contracting officer of their findings.) 28)Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with individual facility VA IFCAP and Prime Vendor items numbers. Information shall contain stock number, quantities on hand, packaging multiples, vendor information, and cost. 750 -900 PALLETS EACH $_______ $____________ 0009Emergency Delivery of Supplies: The Contractor shall have the capability of delivering supplies within 2-hour notice 7-days a week on an emergency basis. The Contractor shall deliver specified supplies within 24 -28 hours to any of the requesting VA locations as listed: Bay Pines VA Healthcare, 10000 Bay Pines Blvd., Bay Pines, FL 33744: Tampa VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, FL 33612 Malcom Randall VA Medical Center,1601 SW Archer Road Gainesville, FL 32608 Lake City VA Medical Center 619 South Marion Ave. Lake City, FL 32025 2 JOBS $_________ $___________ a.EST. OPTION YEAR THREE 10/1/2012 - 9/30/2013 $_______________ 2.e. OPTION YEAR FOUR OCTOBER 1, 2013 - SEPTEMBER 30, 2014 ITEMDESCRIPTIONEST. QTYUNITEST. PRICEEST. TOTAL PRICE 0010 Warehouse Management System, Receiving, and Picking Services: 29).Merchandise will be stored in a temperature controlled environment at industry standards for medical surgical products to ensure product efficacy or shelf-life is not compromised. 30)VA property will be segregated by cage from Contractor property. 31)VA property will be segregated by VISN 8 facility. 32)The Contactor is required to deliver orders for VA product maintained within the WMS placed by the VISN 8 awarded Medical Surgical Prime Vendor on behalf of the VISN 8 facilities to the Prime Vendor's Tampa Distribution Center 33)The Contactor will perform quarterly order stock rotation by pulling orders from the oldest available stock for any order received and replacing it with fresh product from VA inventory. A minimum six months shelf-life is required. 34)A quarterly report shall be provided to the COTR of all stock items. Stock items that are rotated must be highlighted with new expiration date. (The COTR shall summarize and submit a quarterly memorandum to the contracting officer of their findings.) 35)Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with individual facility VA IFCAP and Prime Vendor items numbers. Information shall contain stock number, quantities on hand, packaging multiples, vendor information, and cost. 900 - 1000 PALLETS EACH $_______ $____________ 0011Emergency Delivery of Supplies: The Contractor shall have the capability of delivering supplies within 2-hour notice 7-days a week on an emergency basis. The Contractor shall deliver specified supplies within 24 -28 hours to any of the requesting VA locations as listed: Bay Pines VA Healthcare, 10000 Bay Pines Blvd., Bay Pines, FL 33744: Tampa VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, FL 33612 Malcom Randall VA Medical Center,1601 SW Archer Road Gainesville, FL 32608 Lake City VA Medical Center 619 South Marion Ave. Lake City, FL 32025 2 JOBS $_________ $___________ EST. OPTION YEAR FOUR - 10/ 1/2013 - 9/ 30/ 2014$__________________ _________________________________________________________________________________________________________________________________________________________________________ BASE YEAR - Date of Award - 9/30/2010$__________________ OPTION YEAR ONE - 10/1/2010 - 9/30/2011$__________________ OPTION YEAR TWO - 10/1/2011 - 9/30/2012$__________________ OPTION YEAR THREE - 10/1/2012 - 9/30/2013$__________________ OPTION YEAR FOUR - 10/1/2013 - 9/30/2014$__________________ ESTIMATED TOTAL AGGREGATE$______________________
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