MODIFICATION
R -- USAID/OTI Chief, Field Programs Division - Solicitation 1
- Notice Date
- 5/25/2010
- Notice Type
- Modification/Amendment
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
- ZIP Code
- 20523
- Solicitation Number
- SOL-OTI-10-000005
- Archive Date
- 6/9/2010
- Point of Contact
- Lindsey O. Johnson, Phone: 2026619366, Mateyo Bonham, Phone: 2026619381
- E-Mail Address
-
ljohnson@usaid.gov, mbonham@usaid.gov
(ljohnson@usaid.gov, mbonham@usaid.gov)
- Small Business Set-Aside
- N/A
- Description
- Modified solicitation for SOL-OTI-10-000005 NOTE: The purpose of this amendment is to extend the closing date for applications. There are no other changes to the solicitation. SOLICITATION NUMBER: SOL-OTI-10-000005 ISSUANCE DATE: May 11, 2010 CLOSING DATE: June 1, 2010, 5:00 p.m. EDT (Deadline Extended) SUBJECT: Solicitation for U.S. Personal Service Contractor for a Chief, Field Programs Division in Washington, DC. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Chief, Field Programs Division under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: • Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. • Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the six (6) Evaluation Factors shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: chieffpd@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Mateyo Bonham or Michael Aguilar Telephone Number: (202) 661-9381 or (202) 661-9366 E-Mail Address: chieffpd @globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Dean Cabrera, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Chief, Field Programs Division 1. SOLICITATION NO.: SOL-OTI-10-000005 2. ISSUANCE DATE: May 11, 2010 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: June 1, 2010, 5:00 pm EDT (Deadline Extended) 4. POSITION TITLE: Chief, Field Programs Division 5. MARKET VALUE: GS-15 ($123,758 - $155,500). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: 2 years, renewable up to 5 years. 7. PLACE OF PERFORMANCE: Washington, DC with possible travel as stated in the position description. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of Transition Initiatives (OTI) was created in 1994 as a distinct operating unit within USAID to help local partners advance peace and democracy in priority conflict-prone countries. Seizing critical windows of opportunity, OTI works on the ground to provide fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the organization's programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION OTI's Field Programs Division (FPD) develops, oversees, and manages OTI country programs and field staff that includes all programming responsibilities and authorities, and start-up and close out of OTI country programs. FPD staff regularly engages with counterparts in USAID Missions overseas, Regional Bureaus, Department of State, and other offices engaged in country development issues. The FPD provides expertise and technical support for country programs and USAID Missions, and represents OTI in intra/inter-agency sector-specific dialog and debate. OBJECTIVE To hire a Chief, Field Programs Division who will develop, oversee, and manage OTI country programs and field staff. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY The Field Programs Division (FPD) provides expertise and technical support to both OTI Washington and to all country programs in the field, spearheading OTI's strategic engagement in intra/inter-agency sector-specific dialog and debate, and enhancing OTI's ability to actively engage in discussions on matters critical to OTI program objectives. OTI currently has four teams as part of its Field Programs Division, including three regional teams and one technical team: Asia and Middle East (AME) regional team, Africa (AFR) regional team, Latin America and Caribbean (LAC) regional team, and the Surge and Technical Assistance Response Team (START) which includes full time USPSC Transition Specialists, Media and Technology Specialists, and OTI's program personnel surge capacity, a group of approximately 25 intermittent USPSCs also known as the program "Bullpen". The Chief, Field Programs Division's principal responsibility is to lead these four teams (AME, AFR, LAC, and START), supervising the four team leaders, and managing OTI country programs which includes all programming responsibilities and authorities, assessments, start-ups and close outs. The OTI Chief, FPD reports to the OTI Deputy Director or his/her designee, and is based in Washington, DC. Duties and Responsibilities The incumbent is a member of OTI's Senior Leadership Team, serving as OTI's principal expert on matters and issues related to program planning and implementation and the use of Transition Initiative and other funds for programs overseas. A majority of the duties listed below are related to management and supervision of program activities and program funded personnel. The Chief, Field Programs Division's duties will include but not be limited to: • Lead and manage OTI's Regional Teams and Surge and Technical Assistance Response Team (START), including the direct supervision of OTI's Regional Team Leaders, members of the START, and oversight of the Regional Team country programs in the field; • Assess the needs of OTI programs; review the work of implementing partners; and ensure that U.S. Government (USG) and OTI interests are protected, coordinated and that policy is properly and consistently implemented; • Perform other management duties and activities as required for the successful start up, management, and completion of OTI country programs; • Review, approve and oversee all country program budget and financial actions, and oversee the screening and management of implementing partners; • As a member of the Senior Leadership Team, advise and collaborate closely with other Senior Leaders on the development of OTI program strategies and office policies and practices. Advise and make recommendations for OTI Senior Leadership on a strategy outlining future planning and vision in the development and implementation of OTI programs. Advise OTI's Senior Leadership team through regular reports that include observations, problems, and recommendations regarding OTI programs; • Coordinate OTI programs broadly within the framework of USG policy in order to both problem solve and develop new ideas, theories, or techniques to optimize the impact and effectiveness of transition programs; • Represent OTI's Field Programs Division, as necessary, internally and externally on issues pertaining to OTI's programs; • On occasions, when required by the OTI Director or Deputy Director, serve as a primary point of contact and liaison with U.S. Ambassadors or his/her Representatives (e.g. in the absence of a USAID Mission), other agencies of the U.S. Government, international organizations, host country government officials, and the non-government community both in the U.S. and abroad who may be highly important to OTI's programs and objectives, with the goal of maintaining or developing common understandings among diverse groups regarding the strategic purpose of OTI programs within the context of USG policy; • Actively participate in conferences, meetings, or presentations involving issues of strategic relevance to political transition programming, including watch list countries in cooperation with OTI regional teams, in order to provide sustained knowledge to the OTI Senior Leadership Team on current events and programs; • Act as OTI Deputy Director when required by the Director during periods of absence by the incumbent Deputy Director, or as Director when both the Deputy Director and Director are absent; • When required, assume higher representational responsibilities, potentially serving as acting Deputy Director or Director during periods of absence, for example; and • Perform other duties and activities as required for the successful completion of country programs. SUPERVISORY RELATIONSHIP: The Chief, Field Programs Division will take direction from and will report to the Deputy Director or his/her designee. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on assessment teams, Country Start-Ups, Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Assessments, Country Start-ups, Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") The Chief, Field Programs Division is a senior level position requiring experience and a strong demonstrated interest in supervisory management, international program management and political analysis. The individual must have the presence, knowledge, leadership, interpersonal and organizational skills to manage individuals and teams, oversee worldwide transition programs, and advocate and articulate OTI's mission to all levels of USAID, other USG agencies, host country officials and non-governmental individuals and groups. The politically unstable and often dangerous environments of OTI's programs call for resiliency, resourcefulness and flexibility, with a willingness to work under conditions of ongoing change. This requires a seasoned professional able to make decisions independently, operate with little or no guidance and with the knowledge and experience to effectively use the authority and responsibility that comes with the position. The Chief, Field Programs Division must have the presence to assess politically sensitive situations and respond with on-the-spot decisions, initiatives or actions. The incumbent must demonstrate creativity, excellent communications, leadership and analytical skills and the ability to operate with high levels of autonomy, responsibility, and authority, while exercising sound judgment in politically charged situations. The candidate must be a mature, self-reliant, team player as well as a proven leader and problem-solver. S/he will have supervisory management experience and understand the basics of financial management. S/he will have experience designing and implementing successful international assistance programs in high profile and high pressure environments. S/he will be able to communicate effectively with grassroots organizations, national and local government officials, USG agencies, other governments, international organizations. S/he must have experience working for, or closely with, USAID or another USG office in the field. A sound knowledge of USAID's operational processes in Washington is also vital to the position. The incumbent must be articulate and able to represent OTI in various forums, meetings and seminars. Minimum Qualifications Required In order to be considered for the position a candidate must meet the Minimum Qualifications listed below. Consideration and selection will be based on panel evaluation of the Required Skills and Selection Factors. Additionally, interviews and writing samples may be requested. Applicants must write a brief appendix to an OF-612 to demonstrate how prior experience and/or training addresses each of the Minimum Qualifications and each of the Evaluative factors listed below. Applicants who do not meet the minimum requirements for the GS-15 equivalent position will not be considered for award. At a minimum, the applicant must have, at the GS-15 level: (1) Minimum of six (6) years of prior supervisory experience, of which three (3) years must be at a management level (supervising supervisors), and two (2) years must include supervisory experience overseas. (2) Master's degree with significant study in or pertinent to the specialized field, including, but not limited to, international development, and social sciences; OR Bachelor's degree with two (2) additional years of project management experience as described below; (3) A minimum of nine (9) years of recent project management experience with a USG foreign affairs agency, international assistance organization, or non-governmental organization, in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, and/or human rights activities, which must include: (4) A minimum of three (3) years overseas field experience in humanitarian assistance, political transitions or democracy building programs, of which two (2) years must be in conflict-prone countries. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); • Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance; • Ability to obtain a Department of State medical clearance; • Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1 Demonstrated leadership and team building skills, with an ability to lead, manage, supervise, motivate, guide, and train diverse professional staff, contractors, and grantees in challenging operating environments; Factor #2 Demonstrated professional experience in the conceptualization, design, management, analysis and evaluation of project activities relevant to political transition and/or post-conflict programs; Factor #3 Demonstrated interpersonal, cross-cultural, negotiating, and program representation skills illustrated by the ability to interact in a team setting, or with counterparts, on both the lowest and highest political, social, and economic levels, including experience working and communicating with high level USG and non-USG officials overseas to achieve critical, high profile objectives; Factor #4 Demonstrated ability to consistently and independently perform in a complex, high visibility, and high-pressure environment; Factor #5 Demonstrated oral and written communication and analytical skills illustrated through the preparation and presentation of narrative reports, briefing papers, and other official documents, with an ability to communicate and represent an organization's mission, core values and ethos to key partners and stakeholders from all walks of life; and Factor #6 Demonstrated experience in contract and/or grant management in difficult, complex circumstances. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 - 20 Factor #2 - 15 Factor #3 - 15 Factor #4 - 10 Factor #5 - 10 Factor #6 - 10 Total Possible - 80 Points Interview Performance - 20 points Satisfactory Professional Reference Checks - Pass/Fail (no points assigned) Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the six (6) Evaluation Factors shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: chieffpd@globalcorps.com Please note in your document submittal where you heard about this position. The most qualified candidates may be interviewed and requested to provide a writing sample. OTI will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a temporary or full secret security clearance is not obtained within four months, the offer may be rescinded. NOTE: The incumbent must obtain Department of State medical clearance within six months after award. If medical clearance is not obtained within this period, USAID will terminate the contract at the convenience of the government. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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