PRESOL | U | C-RAM COORDINATORS-- FORT SILL, OK

FBO DAILY ISSUE OF JUNE 03, 2010 FBO #3113
SOLICITATION NOTICE

U -- C-RAM COORDINATORS-- FORT SILL, OK

Notice Date: 6/1/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 611430 — Professional and Management Development Training
Contracting Office: Fort Sill DOC, Directorate of Contracting, P.O. Box 33501, Fort Sill, OK 73503-0501
ZIP Code: 73503-0501
Solicitation Number: W9124L-10-T-0102
Response Due: 6/9/2010
Archive Date: 8/8/2010
Point of Contact: DEIDRA ZERZAVY, 580-442-5204
E-Mail Address: Fort Sill DOC
(deidra.zerzavy@conus.army.mil)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ACTION CODE: Combined Synopsis/Solicitation Notice CLASS CODE: U099 NAICS CODE: 611430 SUBJECT: Counter Rocket, Artillery, Mortar (C-RAM) Training Coordinator and Entry Level Training Technicians, Fort Sill, OK SOLICITATION NUMBER: W9124L-10-T-0102 SET-ASIDE CODE: Small Business CLOSING DATE: 9 June 2010 at 12:00 p.m. CST PLACE OF PERFORMANCE: The place of performance for this firm fixed price contract shall be Fort Sill, Oklahoma. POINT OF CONTACT: Deidra Zerzavy, Contract Specialist, PH: 580-442-5204, FAX 580-442-8014, e-mail deidra.zerzavy@us.army.mil. Karen L. Warner, Contracting Officer, PH: 580-442-3904, e-mail karen.l.warner@us.army.mil. PLEASE SUBMIT ALL PROPOSALS TO BOTH: DEIDRA ZERZAVY AND KAREN WARNER. (A.) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (B.) This Solicitation is a Request for Proposal (RFP) for C-RAM Training Coordinators and Technicians in accordance with the Performance Work Statement. (C.) VENDOR MUST PROVIDE THE FOLLOWING INFORMATION: *Company Name/Address: *DUNS #: *Cage Code: *Federal Tax ID: *Business Size: *Business Type: ____________(Minority/Woman-Owned/Disadvantaged/Veteran-Owned, etc.) *Delivery Date: days After Receipt of Order (ARO) *Point of Contact: *POC Phone/Fax/E-mail: *Total amount of Bid: $_____________ Current CCR Registration is Mandatory. PAYMENT WILL BE MADE BY WIDE AREA WORK FLOW (WAWF). (D.) This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-41, Effective 13 May 2010. (E.) This requirement is solicited as Small Business Set-Aside. The associated NAICS code is 611430 and size standard is $7.0 million. This solicitation is issued under FAR Subpart 13.5, Test Program For Certain Commercial Items. (F.) BID SCHEDULE: Clin 0001: Quantity: 1 each. C-RAM Coordinators and Entry Level Training Techs, FFP. Six (6) Total: three (3)- Counter Rocket, Artillery, Mortar, Training Coordinators and three (3) C-RAM Entry Level Training Technicians. See Performance Work Statement (PWS) for further details. FOB: Destination. Bid Amount: ____________________ Clin 0002: Quantity: 1 each. Travel, FFP. This is a Not to Exceed line item. Travel shall be IAW FAR 31.205-46 and as indicated in the Performance Work Statement. The total amount of $18,500.00 shall be included in your bid. See Performance Work Statement (PWS) for further details. FOB: Destination. Period of Performance: 14 June 2010 through 13 May 2011. Bid Amount: __$18,500.00__________________ Clin 0003: Quantity: 1 each. Contract Manpower Report, FFP. Contract Manpower Report is due at time of contract completion, but no later than 31 October 2010. Refer to website: https://cmra.army.mil/. FOB: Destination. Bid Amount: __________________ Clin 0004: Quantity: 1 each. Contract Manpower Report, FFP. Contract Manpower Report is due at time of contract completion, but no later than 31 October 2011. Refer to website: https://cmra.army.mil/. FOB: Destination. Bid Amount: ____________________ TOTAL AMOUNT OF ITEMS 0001-0004: $________________ (G.) PERFORMANCE WORK STATEMENT (PWS). COUNTER ROCKET ARTILLERY MORTAR (C-RAM) TRAINING COORDINATOR AND ENTRY LEVEL TRAINING TECH 1.0 GENERAL: This is a non-personnel services contract to provide 3 Counter Rocket, Artillery, Mortar (C-RAM) Training Coordinators and 3 C-RAM Entry Level Training Technician's. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as C-RAM (Counter Rocket, Artillery, and Mortar) Training Coordinators and C-RAM Entry Level Training Techs as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 1.2 Background: The U.S. Military, especially the Army is going through a major transformation. This transformation is not only with the Base Realignment and Closure (BRAC) law but transforming the way we fight to defeat the threats today and in the future. The 2/6 ADA requires support of training, and operations expertise for C-RAM related Mission Ready Exercise and Field Training Exercises. 1.3 Objectives: The objective of this program is to provide engineering research and analysis to provide expertise to the combat, training and material developer and operational units in current and future operations. The asymmetric threat requires re-evaluation and decisions to support all facets of contingency operations. This task is a completion type effort and technical reports, simulation architectures, research and development documents documenting Army transformational, potential training and doctrinal solutions will be submitted. 1.4 Scope: This Statement of Work (SOW) sets forth the requirements for Counter-Rockets, Artillery, and Mortar (C-RAM) support for the United States Army Air Defense School. Technical services are to be provided to 2nd Battalion 6th Air Defense Regiment, for the support of C-RAM training, maintenance, and operations. 1.5 Period of Performance: The period of performance shall be for 11 months. The Period of Performance reads as follows: 14 June 2010 13 May 2011. 1.6 General Information 1.6.1 Recognized Holidays: New Years Day Labor Day Martin Luther King Jr. Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day 1.6.2 Hours of Operation: The contractor is responsible for conducting a 40 hour business week, between the hours of 7:30 am 4:30 pm. Monday thru Friday with a 1 hour lunch except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.6.3 Place of Performance: The work to be performed under this contract will be performed at Building 2652 (C-RAM) with the United States Army Air Defense School located at Fort Sill, Oklahoma. 1.6.4 Security Requirements: Contractor personnel performing work under this contract must have a Secret Clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. 1.6.4.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. 1.6.4.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractors employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. 1.6.4.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractors Quality Control Plan. 1.6.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.6.6 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. 1.6.8 Removal of Personnel Clause: All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the workplace, any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. 1.6.9 Contractor Responsibility Clause: The contractor, not the client agency is responsible for recruiting, testing, hiring, training, assigning, paying, and providing benefits and leave to, and as necessary, addressing performance problems, disciplining, and terminating its employees. Among other employer obligations, the contractor is responsible for payroll deductions and payment of income taxes, social security (FICA), unemployment insurance, and workers compensation, and shall provide required liability insurance bonding. 1.6.10 Organizational Conflict of Interest Clause: The Contractor will receive no privileged, proprietary, or otherwise sensitive information without the Governments knowledge and without both the Government and Contractor implementing appropriate safeguards or agreements thereon. Contractors will not divulge any information accessed and obtained during the course of performing this task to other Contractor staff or anyone outside the Government. Specifically, in addition to any organizational conflict of interest provision, contractor employees assigned to this project will be required, prior to contract start date, to sign the following Non-Disclosure Agreement (NDA) agreeing not to share any information or data with other contractor personnel not assigned to the project or, if assigned to the project, who has not signed an NDA. The signed NDAs will be furnished to the Contracting Officer (KO) and Contracting Officer Representative (COR) prior to contract performance. The company will include with its submission of the Request for Proposal (RFQ), its plan to firewall these employees and enforce this provision (i.e., internal controls, training, etc.). Failure to adhere to these NDA safeguards may result in termination of this task. Final authorship and copyright (if required) of any deliverable will be with the Government. The Contractor cannot gain any unfair advantage. The Contractor shall identify any organizational conflict of interest clauses they or their subcontractors are subject to, current or within three years of federal government contract services, by providing, with their offer, a copy of the clause, a description of the contract services performed, a contract number, a governmental point of contact, and a phone number for that point of contact. See NDA in Attachment 3. 2.0 Requirements: Provide the C-RAM with 3 Training Coordinators and 3 Entry Level Training Techs. Documentation supporting the required certification below shall be provided with the offerors proposal. 2.1 Technical Requirements for Training Coordinators: The Training Coordinators shall provide engineering research and system analysis, training and technical subject matter expertise on the Land Based Phalynx Weapon System (LPWS) and Sense and Warn integrated systems for current and future development in combat, training and materiel developments and operational units. The contractor shall research and development training and simulations to enhanced and provide decision makers the necessary data to make well informed decisions. Contract employees in this capacity shall provide Operational Expertise as a Training Coordinator and shall be National Training Center Certified (Observer/Controller Academy) Trained to Train, shall be able to Certify Instructors and Trainers in the art of being an Observer/Controller for Counter Rockets, Artillery and Mortars (C-RAM) systems: Sense and Warn, FAAD & AMDWS, TOCNET, Light Weight Counter Mortar & Rocket (LCMR) radars, and LPWS. Training Coordinators shall understand the National Training Center Methodology to training. Shall be certified in Pyrotechnics and also certified to to train and certify others to safely handle and employ pyrotechnics. Mission Ready Exercise support, coordination, & integration to the United States Army Air Defense Artillery School (USAADASCH), US Army Training and Doctrine Command (TRADOC), 2nd Battalion 6th Air Defense Artillery C-RAM located at Ft. Sill, Oklahoma. The contractor shall provide technical expertise at Ft. Sill, Oklahoma as well as Fort Bliss, Texas; Yuma Proving Grounds, Arizona; White Sands Missile Range, New Mexico; and Redstone Arsenal, Alabama. 2.2 Subtasks: 2.2.1 The contractor shall research and analyze C-RAM capabilities for current and future mission requirements, logistics and advise the Brigade Commander/Battalion Commanders on all findings, through analytical reports as it relates to training, mission readiness exercise (MRE) and deploying units leadership. 2.2.2 The contractor shall establish the immersive virtual simulation environment (Pyrotechnics) prior to any unit or class training or capability demonstration. This will be accomplished by establishing the environmental conditions and arranging all equipment and props to meet the stated objectives of the training events during MREs. 2.2.3 The contractor shall provide operational expertise to train and certify military instructors in the art of being an Observer/Controller for Counter Rockets, Artillery and Mortars (C-RAM) system. 2.2.4 The contractor shall follow FIRES COE 350-14 Schedule of Classes to coordinate and program yearly TRAP requirements. 2.2.5 The contractor shall provide continuity actions during After Action Reviews (AARs) and document AAR inputs into TRADOC Army Concept Development and Experimentation Plan (ACDEP), community of Practice Azimuth Check (COPAC) planning and coordination sessions and implement recommended changes into training requirements documents. 2.2.6 The contractor shall conduct internal and external In-Progress Reviews (IPRs) to outline C-RAM training, logistics, personnel and mission requirements and brief the C-RAM commander of needed actions. 2.2.7 The contractor shall plan and make adjustment to all C-RAM system revisions and provide subject matter expertise to train C-RAMs student load. Plan and coordinate the Observer/Controllers training, coordination, and integration during sustainment training, field training exercise (FTX) and mission ready exercise (MREs). 2.2.8 The contractor shall supervise and employ in training, organize, and coordinate the actions of Observer/Controllers for opposing forces (OPFOR)/civilians on the battle field (COBS) during Command Post Exercises (CPX) and Mission Readiness Exercises (MRE). 2.3 Deployment certification and testing: 2.3.1 The contractor shall plan and execute the coaching/teaching/mentoring of designated Observer Controllers (O/Cs) to properly execute the data collection of After Action Reviews (AARs), Take Home Packages, Lessons Learned, and Historical Files needed during deployment certification and testing. 2.3.2 The contractor shall provide technical guidance for all training products; Training Schedules, Memorandums, Waivers and After Action Reviews (AARs) Analysis. 2.3.3 The contractor shall coordinate Training/Certification requirements for all classes and provide Training/Certification Support Products needed to support graduating classes. 2.3.4 The contractor shall coordinate logistical/resources and tasking documents to include land, ammo/pyrotechnics (Fire Marker), equipment, billeting, range and troop support requirements during training cycles. 2.3.5 The contractor shall coordinate with academic training sections on related training programs and events for individual entry trainee requirements, the scheduling of field training exercises, mission ready exercise and coordinate ammo and range requirements. 2.4 Technical Requirements for Entry Level Training Tech: The Entry Level Training Technicians provides general policy guidance, defines objectives and establishes priorities for scheduling workload. The contractor shall perform recurring duties independently, referring unusual or unprecedented situation to the Training Supervisor or Training NCO. The contractor shall provide training schedules for the resident training. Schedule and coordinate training for the academic training section. Coordinate with external activities and training batteries on matters relating to the scheduling of training. Maintains master file of all approved Programs of Instructions (POIs). The contractor shall review and generate long range training plots and convert into appropriate and approved training schedule format. Type and distribute weekly information bulletin that reflects all current classes with students indentified by number and type of service. Compile; type and distribute monthly schedule of Welcomes, Introductions and Graduation packets. Coordinate and submit, telephonically or in writing any changes to training schedules and notifies pertinent activities which might impact training. The contractor shall use various types of office automation equipment to prepare training correspondence, documents, and reports. Use networked and stand-alone computer systems equipped with electronic mail, calendar, graphics, spreadsheets, word processing programs and database management systems to provide documentation. Select appropriate software type to accomplish task and transfers files and data between and within systems. 2.5 Subtasks: 2.5.1 The contractor shall generate critical documentation as needed to sustain training requirements using various automated computer equipment and software. 2.5.2 The contractor shall extract critical reports on a daily or weekly base from the Army Training Requirements and Resource System (ATRRS) and disseminate to these report to requesting official. 2.5.3 The contractor shall manage input requirements under the Resident Individual Training Management System (RTIMS) in order to track assigned student load, grades and graduation requirements. 2.5.4 The contractor shall manage Defense Travel System (DTS) requirements to allow smooth transition of personnel travel. 2.5.5 The contractor shall generate long range plots and training schedules to capture training events under Digital Training Management System (DTMS) software or other official authorized programs. 2.5.6 The contractor shall generate from a draft format to a final copy the logistical and resource requirements documents that outline training, equipment and meals prior to all mission readiness exercise (MRE) and field training exercise (FTX). 2.5.7 The contractor shall maintain the upkeep of all training files, graduation packets, POIs and lesson plan materials IAW TRADOC and QAO standards and conditions. 3.0 Reports/Deliverables: All reports and deliverables shall be reviewed by the Contracting Officer Representative (COR) and delivered to Contract Officer upon request. The contractor will provide the following deliverables as required by the customer by the 25th of each month: 3.1 Deliverables: 3.1.1 Cost and man-hour reports if applicable of MRE personnel requirements and product acquisition reports (per event) ie: pyrotechnics (Fire Marker) etc. 3.1.2 Calendars, schedules, and training plans denoting contractors technical and analytical research accomplishments and development of training products. 3.1.3 Contractor training and certification progress reports. 3.1.4 Documentation to justify performance of subtasks requirements (AARs or personnel evaluations). 3.1.5 Special reports (contractor invoices, time and attendance reports and if applicable personnel security information reports). 4.0 Government Furnished Equipment/Facilities/Data: The government will provide a desk, computer, phone, email account, CAC card and required documents to obtain post decals. 4.1 Government Furnished Items: The following Government furnished items will be provided to the contractor as a means to accomplish the requirements of the tasks described in this PWS. 4.2 Government Furnished Information (GFI). GFI will be provided as needed. 4.3 Government Furnished Facilities (GFF). The contractor will be provided access to GFF at Fort Sill, Oklahoma, as well as other locations such as Fort Bliss, Texas; Yuma Proving Grounds, Arizona; White Sands Missile Range, New Mexico; and Redstone Arsenal, Alabama. 4.4 All GFI, GFM, and GFE provided to the contractor shall be returned to the Government upon completion of this Task Order. 5.0 Training to Foreign Nationals: Foreign nationals from the United Kingdom are the current Foreign Military Sales (FMS) recipients of the Counter-Rockets, Artillery, and Mortar (C-RAM) system that may require operations and maintenance training in support of 2-6 ADA training requirements. 6.0 Special Consideration: The following special considerations shall apply to the Contractor in the performance of this PWS. 6.1 Security Classification for the tasks described in the PWS is unclassified. 6.2 Contractor will be required to travel Continental United States (CONUS) during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Travel is authorized to the contractor using contract funds for travel to complete tasks assigned under this PWS providing Government approval/authorization. Prior notification will be made to the COR on any travel requirements. 7.0 Personal Service Clause: The Government and the Contractor understand and agree that the work described in this task order is a Nonpersonal Services Contract as defined in FAR Part 37.101. Therefore, it is further understood and agreed that the Contractor and/or the Contractor's employees: 7.1 Shall perform the services described herein as independent contractors, not as employees of the Government. 7.2 Shall NOT be placed in a position where they are under the supervision, direction or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract objectives. 7.3 Shall NOT be placed in a position of command, supervision administration or control over DA military civilian personnel or personnel of other contractors, or becomes part of the Government organization. 7.4 Further as this contract/task order does not create an employer-employee relationship, the entitlements and benefits applicable to such relationships do NOT apply. Such include, but are not limited to, federal income tax withholding, Federal Insurance Contributions Act (FICA), unemployment compensation and workman's compensation benefits by virtue of this contract/task order. 8.0 Local Requirements: 8.1 Vehicle Registration: All contractor commercial vehicles used in fulfilling the terms of this contract, shall be registered with the Fort Sill Vehicle Registration Section, within ten (10) calendar days of contract award. When a contractors vehicle is no longer used for contractual service, the contractor shall contact the Vehicle Registration Section, to inform them of vehicle services termination. Each contractors vehicle shall be positively identified with the contractors company name on both sides of the vehicle. 8.2 Required insurance: The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required as follows: TYPEAMOUNT Workers Compensation - - The required Workmens Compensation Insurance shall extend to cover employees Liability for accidental bodily injury or death and for Occupational disease with a minimum liability of$100,000.00 Comprehensive General Liability with minimum limits of Per accident or occurrence for bodily injury $500,000.00 This insurance shall include Contractors protective liability and contractual liability. Comprehensive Automobile Liability Insurance with minimum limits of Per Person $200,000.00 Per Occurrence for Bodily Injury $500,000.00 Per Occurrence for Property Damage $ 20,000.00 8.3 Before commencing work under this contract, the contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Governments interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed or (2) until 30 days after the insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer. 8.4 The contractor shall insert the substance of this clause, including this paragraph, in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the schedule or elsewhere in the contract. The contractor shall maintain a copy of all subcontractors proof of required insurance, and shall make copies available to the Contracting Officer upon request. 9.0 Attachment/Technical Exhibit Listing: The following is a list of attachments. 9.1 Attachment 1: Training Coordinators Performance Requirements Summary 9.2 Attachment 2: Entry Level Training Technicians Performance Requirement Summary 9.3 Attachment 3: NDA Statement 9.4 DD254 9.5 Wage Determinations (End of Performance Work Statement) (H.) The following clauses apply to this acquisition and are incorporated by reference: FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper, FAR 52.204-7 Central Contractor Registration, FAR 52.204-9 Personal Identity Verification of Contractor Personnel, FAR 52.212-4 Contract Terms and Conditions-Commerical Items, FAR 52.228-5 Insurance- Work on a Gov Installation, FAR 52.247-34 FOB Destination, DFAR 252.201-7000 Contracting Officers Representative, DFAR 252.203-7002 Requirements to Inform Employees of Whistleblower Rights, DFAR 252.204-7003 Control of Government Personnel Work Product, DFAR 252.204-7004 ALT A Required Centeral Contractor Registration, DFAR 252.209-7004 Sub with Firms that are Owned or Contraolled by the Gov of a Terrorist Country, DFAR 252.211-7003 Alt 1 Item Identification and Valuation, DFAR 252.232-7003 Electronic Submission of Payment Requests, and DFAR 252.232-7010 Levies on Contract Payments. (I.) The following clauses in FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders are clause is applicable to this acquisition:. The following FAR clauses within the aforementionedclause are being selected as applicable to this acquisition: 52.203-6, 52.219-6, 52.219-8, 52.219-14, 52.219-25, 52.219-26, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.222-41, 52.222-42, and 52.222-43. FAR 52.217-8 OPTION TO EXTEND SERVICES. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.. (End of clause) FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 17 months. (End of clause) (J.) The following clause is in incorporated with websites: FAR 52.252-2 Clauses Incorporated by Reference. For further information please go to the associated website: http://farsite.hill.af.mil. (K.) The following DFARS clauses apply to this acquisition: 252.212-7001 Contract Terms and Conditions Required Implementing Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following clauses within the aforementioned clause are being selected as applicable to this acquisition: 52.203-3, 252.203-7000, 252.205-7000, 252.225-7001, 252.225-7012, 252.225-7036, 252.226-7001, 252.232-7003, and 252.243-7002. (L.) The following provisions apply to this acquisition and are incorporated by reference: FAR 52.212-1 Instructions to Offerors-- Commercial Items, DFAR 252.209-7001 Disclosure of Ownership or Contral by the Gov of a Terrorist Country, DFAR 252.212-7000 Offeror Representations and CertificationsCommercial Items, and DFAR 252.225-7031 Secondary Arab Boycott of Israel. The following provision applies to this acquisition and is incorporated by full text: FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Technical Past Performance Technical will be more important than past performance. Past performance will be considered to ensure the offeror has the ability to perform based on its prior demonstrated performance record (acceptable/unacceptable) and the relevancy of the work performed. An offeror with no past performance, or with no relevant past performance, will be rated as neutral. Offerors shall provide no more than three (3) references for past performance which shall be included with the offer/proposals. Information shall include: Point of Contact Name, telephone number, contract number and description of services for contracts you have completed or are currently working which are of the same or similar services and have been performed within the last three years (36 months). The order of preference for past performance information is as follows: (1) government (2) state and (3) commercial contracts. (End of provision) (M.) The following provisions apply to this acquisition and are incorporated by full text: FAR 52.212-3 Offeror Representations and CertificationsCommercial Items, and FAR 52.252-1 Solicitation Provisions IBR. FAR 52.212-3 shall be completed by the contractor, and included in the proposal submission. AMC AGENCY LEVEL PROTEST PROCEDURES If you have complaints about this procurement, it is preferable that you first attempt to resolve those concems with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concems within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program. the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527. Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: HQ Army Materiel Command Office of Command counsel Room 2-1 SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-Ievel protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. (End of Provision) Additional Clarifications and Additional Requirements are applicable to this acquisition as follows: 1.) PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes. 2.) FAIR LABOR STANDARDS ACT AMENDMENT (MAY 74) Notwithstanding any other provision of this contract, the minimum wage payment shall be specified by P.L. 93-259 or the applicable Service Contract Act Wage Determination Rate, if any, whichever is greater. 3.) APPLICABLE WAGE DETERMINATION (S) The following U.S. Department of Labor Wage Determination (s) is (are) applicable to this procurement: (a copy of each Determination is incorporated herein and made a part hereof at Attachment 1.) Wage Determination No Date 05-2525 (Rev 10) 10-16-2009 4.) STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES In accordance with FAR Clause 52.222-42 Statement of Equivalent Rates for Federal Hires incorporated into this contract by reference by FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, the following information is furnished: THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION EMPLOYEE CLASS MONETARY WAGE-FRINGE BENEFITS* Instructor$49.14- 36.25% Instructor II$17.04- 36.25% 5.) ACCOUNTING FOR CONTRACT SERVICES The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollar paid this reporting period (including sub-contractors): (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (The Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information.; (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the Unites states and nearest city, county, when in a overseas location, using standardized nomenclature provided on website; (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees employed in theater this reporting period (by country). Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. 6.) CONTRACTUAL AUTHORITY No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. 7.) INSURANCE REQUIREMENTS In addition to any Insurance which may be legally required, the Contractor and any subcontractors shall procure and maintain during the entire period of performance under this contract the following minimum insurance coverage: (See FAR 28.307-2) a. COMPREHENSIVE GENERAL LIABILITY INSURANCE: Bodily injury liability insurance in the minimum limits of $500,000 per occurrence and property damage liability insurance in the minimum limits of $100,000 per occurrence shall be required on the comprehensive form of policy. b. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required. c. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE: As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman's Compensation Insurance shall extend to cover employer's liability for accidental bodily insurance or death and for occupational disease with a minimum liability limit of $100,000. 8.) PROOF OF INSURANCE 1. At all times during performance, the Contractor shall maintain with the Contracting Officer either: (a) A current Certificate of Insurance (COI) showing at least the insurance required above and providing for a firm 30 day written notice to the Contracting Officer by the Insurance Company prior to cancellation or any material change in policy coverage. The statement that failure to provide such notice relieves the insurance company of any liability shall not be written into the COI. (b) A Certificate of Compliance, executed by an officer of the Contractor's firm, certifying that the firm will comply with the insurance requirements stated in this contract at all times during performance of this contract. (A Certificate of Compliance will be provided to the Contractor upon contract award.) 2. A Certificate of Insurance from the Contractor's insurance company or a Certificate of Compliance shall be furnished to the Contracting Officer 10 calendar days prior to contract performance. 3. Failure to maintain the required coverage may result in termination of the contract. 9.) CHANGES Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government. 10.) SUBMISSION FORMAT FOR INVOICES VENDORS/CONTRACTORS MUST SUBMIT THEIR INVOICES IN THE FOLLOWING FORMAT: 1.NAME AND ADDRESS. 2.CONTRACT/PURCHASE ORDER NUMBER, INCLUDING DELIVERY ORDER NUMBER. (MUST INCLUDE COMPLETE NUMBER, (i.e. W9124L-xx-x-xxxx or DABK35-xx-x-xxxx or DABT39-xx-x-xxxx)). 3.DESCRIPTION, PRICE, AND QUANTITY OF PROPERTY OR SERVICES ACTUALLY PROVIDED. 4. SHIPPING AND PAYMENT TERMS. 5. COMPLETE MAILING ADDRESS. 6. TELEPHONE NUMBER AND ADDRESS FOR NOTIFICATION IN CASE OF DEFECTIVE INVOICE. NOTE: INVOICES MUST MATCH PURCHASE ORDER/CONTRACT IN DESCRIPTION AND UNIT OF ISSUE. DEFECTIVE INVOICES WILL BE RETURNED. WIDE AREA WORKFLOW (WAWF) BILLING INSTRUCTIONS Contractors are advised: For Invoices use the Invoice/Receiving Report (Combo) type. DO NOT USE: The Fast Pay Option Use the following DoDAACs when providing invoices and receiving reports. Administered By:W9124L Payment Official:HQ0302 Issued By: W9124L Ship To:W807PC Acceptance By: W807PC NOTE: Additional email addresses for the Specialist and Acceptor. ACCEPTOR POC: To be provided at time of award ACCEPTOR EMAIL:To be provided at time of award SPECIALIST EMAIL:deidra.zerzavy@us.army.mil 11.) IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES Each side of Contractor-owned vehicles shall bear the Contractor's name in 2-inch letters. Each Contractor employee shall possess an identification card to include employee's name, name of Contractor, current photo, and card serial number. Additionally, each Contractor employee shall display on his/her person a badge or name tag which shall include the name of the employee and the Contractor's name. The Contractor shall collect Contractor-furnished identification badges upon termination of employee. 12.) CONDUCT OF EMPLOYEES The Contractors employees shall not be permitted to carry firearms, knives or other lethal weapons while on Fort Sill. 13.) CLARIFICATION OF THIS SOLICITATION Prospective bidders are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. Any desired explanation of this solicitation should be made in writing to Deidra Zerzavy at email deidra.zerzavy@us.army.mil and Karen L. Warner at email karen.l.warner@us.army.mil. Clarifications and/or questions are due by 4:00 p.m. on June 3, 2010. Sufficient time should be allowed for a reply to reach offerors before submission of their offers. No phone calls, email only. Oral explanations will not be binding. 14.) COMMERCIAL ITEM ACQUISITION PROCEDURES This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Test Program For Certain Commercial Items. 15.) INTERRUPTION OF GOVERNMENT PROCESSES If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt by the exact time specified in the RFP, and urgent Government requirements preclude an amendment or other notice of an extension of the bid opening/closing date, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the RFP on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time for the designed Government office. 16.) NOTICE OF AWARD A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 17.) POINT OF CONTACT The Contractor shall provide a local telephone number, or a long distance telephone number with reverse charges, that is answered 24 hours a day, seven (7) days a week, and a local address where the Contractor can be notified of or contacted for emergency work. The Government shall not be expected to call a series of phone numbers in order to locate the Contractor or his designated representative. Electronic answering devices, beepers, or pagers shall suffice for this requirement. 18.) REGULATIONS The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Fort Sill, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his employees. 19.) OPTION TO EXTEND SERVICES a. Services described herein may be extended as described at FAR 52.217-8 by the Contracting Officers written notice to the Contractor anytime before contract expiration. This option is intended to protect the Government from disruption of mission essential service in the event of unusual administrative problems or other extenuating circumstances. b. No legal liability on the part of the Government for payment of any money for performance under any option beyond 30 September of the contract year shall arise unless and until funds are made available to the Contracting Officer for such performance and notice of such availability, to be confirmed in writing by the Contracting Officer, is given to the Contractor. 20.) IDENTIFICATION OF CONTRACTOR EMPLOYEES The contractor shall provide each employee an identification (ID) badge on contract start date, or on employment start date. The ID badge shall be made of nonmetallic material. The badge shall be easily readable and include employees name, contractors name, functional area of assignment, and color photograph. The ID badge template shall be approved by the contracting officer or their designee before contract start date or within 10 working days of inclusion of this clause in a contract. Display of ID Badge. Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. Answering Telephones. Contractor personnel shall identify themselves as contractor employees when answering Government telephones. Utilizing Electronic Mail: When contractor personnel send e-mail messages to Government personnel while performing on this contract, the contractors e-mail address shall include the company name together with the persons name. When it is necessary for contractor personnel to have a user address on a Government computer, the Government shall ensure that persons e-mail address includes the name of their company. Work Force: The successful bidder shall not hire persons not legally residing in the United States of America.
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Place of Performance: Address: Fort Sill DOC Directorate of Contracting, P.O. Box 33501 Fort Sill OK; Zip Code: 73503-0501
Record: SN02165007-W 20100603/100601234543-19d18c6f97816cee52c0b59aadfd709d (fbodaily.com)
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