SOURCES SOUGHT
D -- Development of Functional Prototype to Increase Functionality in the VA’s Computerized Patient Record system (CPRS) Surgical Package, # 251
- Notice Date
- 6/8/2010
- Notice Type
- Sources Sought
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of Veterans Affairs;Technology Acquisition Center;260 Industrial Way West;Eatontown NJ 07724
- ZIP Code
- 07724
- Solicitation Number
- VA11810RI0461
- Response Due
- 6/16/2010
- Archive Date
- 8/15/2010
- Point of Contact
- Matthew Truex
- E-Mail Address
-
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- Small Business Set-Aside
- N/A
- Description
- Introduction This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. The purpose of this RFI is to identify qualified contractors who are able to meet VA's requirements, determine if commercial items are available or, could be modified to meet VA's requirements, determine the appropriate contract type i.e., firm fixed-price or cost-reimbursement or time and material, understand commercial pricing practices and other market information readily available. The Veterans Health Administration (VHA) is seeking potential sources to enter into a contract for the development of a functional prototype to increase functionality in the VA's Computerized Patient Record system (CPRS) Surgical Package, Innovation # 251 VHA/OI&T II. Background Veterans Health Administration together with VA's Office of Information and Technology is sponsoring an Information Technology Innovation Program. VA intends to retain its "innovative spirit" among those employees involved with medical informational technology support and developed the Health Information Technology Program to strengthen this important aspect. VA selected 26 innovations prototypes for development out of 6500 submissions. These innovation prototypes will undergo an evaluation of the functional prototype which may result in further development for a VA-wide deployment. The Integration of the VA's Surgery Veteran Health Information Systems and Technology Architecture (VistA) package into the Computerized Patient Record System (CPRS) package is one of the 26 innovations selected for prototype. Currently, the Surgical Package creates a challenge for clinicians and other healthcare providers. The current system consists of the Surgical Package, which includes VistA-based program (M-Technology) plus CPRS Elements (Graphical User Interface). The CPRS elements include Perioperative Care Plan Components (Pre/Intra/Post/Time Out/Specimen). The VistA elements include four discrete data entry sections, Operations, Operation Start Up, Surgical Staff, and Post Operative. The CPRS Package also has a Blood Verification/Scanning, Radiology Consult Entry and Wristband Print capability. The disadvantages of the VistA Surgery package that have been identified as challenging are: Non-GUI format, Key Stroke/Free Text Data Entry, Roll and Scroll format, No capability for Prosthetic/Implant Consults data entry, and it is difficult to train new staff. The process is cumbersome switching back and forth from CPRS to VistA for documentation and unreliable data transfer to CPRS for consultations. The function "copy and paste" is used to transfer data into implant consultations. Requirements VA intends to contract for a prototype to integrate the VistA Surgery Package into CPRS. Nursing personnel will log into one program for all their documentation which will provide a simplification of data entry and eliminate unnecessary time. Other prototype goals are: "Accurate prosthetic and or implant consultations "Better data tracking "Expedite replacement of implants "Reduce lost revenue for unaccounted implants "Decrease turnover time of replacement implants VA believes the full integration of the Surgery Package into CPRS and the creation of the ability to enter the 4 basic elements of the Surgery Package (Operations/Operations Start Up/Surgical Staff/Post-Operative) via templates in CPRS would allow for the elimination of duplicate documentation. VA would like to focus on redundant documentation, particularly implant/consult documentation. Submittal Information It is requested that interested contractors submit a response (electronic submission) of no more than 10 pages in length, single spaced, 12 point font minimum that addresses the above information. In response to the RFI, interested contractors shall submit the following information with an initial cutoff date of June 11, 2010 and an extended date of June 16, 2010 for submissions. 1.Capabilities/Qualifications - Description of the capabilities/qualifications/skills your company possess to perform the work. 2.Teaming Arrangements - Description of Teaming Partners, Joint Ventures that your company would consider to perform the work. 3.Commercial availability - Description of the length of time your product/solution has been commercially available or, if necessary to modify your commercial product/solution, what is the impact to the commercial price, availability and magnitude of modification. 4. Socio-Economic Status - Indicate whether your company, subcontractors, teaming partners, joint ventures have a Federal Socio-Economic status, e.g., Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, Woman-Owned Small Business, Disadvantaged Small Business, and Hub Zone. If Service-Disabled or Veteran Owned Small Business, is your company and or partners registered in VA's VetBiz repository? 5.Price information - Provide your commercial price history and rough order of magnitude for the same or similar products/solutions. 6.Other Market Information - Provide any other relative information, however this information must be included within the 10 page limitation. Responses are requested by close of business on June 11, 2010 with an extended date of June 16, 2010 for submissions, via email to matthew.truex@va.gov and anne.vasconcelos@va.gov. Point of Contacts: Anne Marie Vasconcelos, Contracting Officer, Department of Veterans Affairs Technology Acquisition Center, Phone (732) 578-5485, Email anne.vasconcelos@va.gov and Matthew Truex, Contract Specialist, Department of Veterans Affairs Technology Acquisition Center, Phone (732) 578-5457, Email matthew.truex@va.gov.
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