SOURCES SOUGHT
65 -- Patient Wandering System
- Notice Date
- 6/21/2010
- Notice Type
- Sources Sought
- NAICS
- 423450
— Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Department of Veterans Affairs;Contracting Section;3601 S. 6th Avenue;Tucson AZ 85723
- ZIP Code
- 85723
- Solicitation Number
- VA25810RI0250
- Response Due
- 7/6/2010
- Archive Date
- 8/5/2010
- Point of Contact
- Daniel C Thiel
- E-Mail Address
-
cting
- Small Business Set-Aside
- N/A
- Description
- Southern Arizona VA Healthcare System Statement of Need Patient Wandering System Replacement June 2010 The Southern Arizona VA Healthcare System (SAVAHCS) is considering a new patient wandering system for its facilities. The purpose of this Statement of Need is to determine if industry is capable of providing the system as SAVAHCS would like to use, as well as determine if there are additional features. Feedback on the Statement of Need, as well as comments from interested parties is encouraged. Current Operations: The Southern Arizona VA Healthcare System (SAVAHCS) has several areas where patients are cared for with impaired cognition. Patient wandering systems are designed to prevent the elopement of patients who have impaired cognitive abilities. The existing patient wandering system is no longer reliable to prevent this type of patient from eloping from the area where they are receiving care. The current system utilizes a keypad to reset alarms and provide a timed, alarm bypass for transportation of patients. The keypad requires a numerical code, to enable certain functions of the system. The current system has only three codes available; A user, maintenance and service code. The one user code is shared among all staff and volunteers to acknowledge alarms and bypass the system for patient transport. The maintenance and service codes used for programming and testing are shared among all technicians. Description of Need: The new patient wander system will be a more robust system. Information about a patient, including their picture, name, room number, tag id, etc, can be entered into the system. This information can then be used to assist with locating the patient should they wander away from their area of care. The information can also be used to modify a patient's care by trending the number of times they activated the alarm, the time of day they activate the alarm, or if there is certain day that has greater activity, etc. A proximity card is envisioned allowing readers to reset the alarms and enable the transport of patients to other areas of the medical center. The new system must be upgradeable. Spare parts and adequate manuals and / or schematics must be available to maintain the system by SAVAHCS Biomedical Engineering Electronic Technicians. The system must be able to be expanded. The ICU and SDU are possible areas of future expansion. Nurse Station At the Nurse's station, there will be an intelligent client or workstation that is easy for staff to use when enrolling a patient, acknowledging alarms or performing any routine function. These daily tasks must be easy to perform and have auditable records back to the person that performed each task. The client or workstation should be wall mounted or occupy minimal desk space at each nurse's station. Patient tags will be stored at the nurse's station in a locked metal box. The condition of the battery inside the tag should be tested by the system as automatically as possible reducing workload on nursing staff and eliminating human error. Doors or potential elopement areas All exits within the seven defined areas will be protected for possible patient elopement and will have proximity card readers / keypads at the exit to acknowledge alarms or bypass the system for escorted patient transportation. Both methods of acknowledgement must be auditable back to the person by I.D. card or P.I.N. All exits will also have localized alarm enunciators. The protected area needs to be sensitive enough to detect a patient wearing a transmitter (tag), even if the patient is attempting to conceal the tag behind wheelchair panels or other obstructions. The system also needs to be concentrated or focused enough to not falsely pick up tags in adjoining rooms close to protected areas. The area doors could be unlocked during normal working hours, but could be timed to lock during the off tours. If the system incorporates a pre-warn system; Activation of the pre-alert alarm will need to be a nursing decision. The pre-alert function can be activated or deactivated thru the main server. The person who responds to an exit door alarm will be required to use their ID card to reset the system, once the patient has been removed from the detection zone. Patient transmit tags Patient tags need to be secured to the patient where normal human strength cannot remove the tag. Special tools or extra strength cutters located at the nurses' station should be the only way the tags can be removed. The tags should be waterproof for wear in shower or bath. If cut-band or tag tamper alerting Patient Wander System Replacement is available or rechargeable or replaceable batteries are available, we would like to consider it as an option Overall system Each nursing area will have a client work station. The client work station will allow nursing personnel to perform certain user functions according to their level of access. A client work station will also be located in the Police Operations. The status of the system for any particular area must be viewable at that areas nurse's station and Police Operations. Also any alarm for a particular area must alarm at the point of elopement, the nurse's station for that area and at Police Operations. The system will be networked together to allow system wide monitoring by Police Operations and system wide programming or monitoring by Biomedical Engineering Electronics. This system will also be interfaced into the automated Physical Security Information Management System (PSIMS). Interfacing to PSIMS allows all facility cameras in the area of a possible elopement to automatically appear on the video wall in police operations and automatically position movable cameras (PTZ) to the area of the elopement alarm. The PSIMS will also instruct the Police Operator on the proper procedure for each particular alarm. The PSIMS vendor or Biomedical Engineering will interface and program the PSIMS. The Vendor providing this new Patient Wander System will provide to SAVAHCS all requested information regarding addressing, TCP ports, data definitions, etc. necessary to interface with PSIMS. An API / SDK will be provided. If real-time patient tracking is available, that will be submitted as an option. The system must also report or alarm to Police Operations any fault on the system. The system must be fully supervised. If any protected area fails or is disarmed for any reason, the client / workstation in Police Operations must alarm. The person who responds to an exit door alarm will be required to use their ID card or PIN to reset the system, once the patient has been removed from the detection zone. The proximity card readers will be able to read the current identification cards worn by employees. This will enable the system to be programmed to allow only certain employees to transport patients or reset alarms. When a door alarm is activated it will require an authorized employee to go to the door and reset the alarm with their ID card or PIN. During the off tours an employee could exit from a locked door by using their ID card to unlock the door without activating the alarm. Area Definitions SAVAHCS currently has seven areas, protected individually by patient wandering systems. These will be detailed further in any solicitation issued. Programming of the System The Contractor will be required to program the users, supervisors and administrators into the system. Nursing Service will be required to provide a list of nursing staff, which will be entered as users and supervisors of the system. The Biomedical Engineering Electronic technicians will be entered as administrators of the system. All of the Police staff will be programmed into the system as users. Police Patient Wander System Replacement users will not be able to cancel alarms from the client located in Police Operations. The Contractor will program all of the tags that are purchased.
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- Record
- SN02183402-W 20100623/100621234934-5c6c1b8f7a74dd299f2dde38182838bd (fbodaily.com)
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