SOLICITATION NOTICE
68 -- GAS BLANKET PURCHASE AGREEMENT/ DEMURRAGE PURCHASE ORDER
- Notice Date
- 6/23/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423850
— Service Establishment Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Environmental Protection Agency, Office of Research and Development, LAS VEGAS, 944 EAST HARMON AVENUE, LAS VEGAS, Nevada, 89119
- ZIP Code
- 89119
- Solicitation Number
- EP10V000150
- Archive Date
- 7/13/2010
- Point of Contact
- Kevin Broadnax, Phone: 702-798-2572
- E-Mail Address
-
broadnax.kevin@epa.gov
(broadnax.kevin@epa.gov)
- Small Business Set-Aside
- N/A
- Description
- SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMSREQUISITION NUMBER EP10V000150 2. Description of Supplies and Services. See attached Statement of Work and Appendix 1. 3. Extent of obligation. The government is not obligated to order any supplies or services under this agreement. The government is obligated only to the extent of authorized calls placed against the BPA. The government reserves to right to award contracts or agreements to other vendors for like supplies and services during the same performance period as this agreement. 4. Purchase limitations. An individual call placed under this agreement shall not exceed the limit of the ordering officer's authority as specified in paragraph 6b. The total amount of all calls placed against this agreement shall not exceed $100,000 for the three year period. 5. Pricing compliance. The vendor warrants by performance of any call placed under this agreement that the prices charged the government shall be as low Or lower than those charged the vendor's most favored customer for comparable quantities under similar terms and conditions, including any discounts for prompt payment. 6. Ordering procedures and limitations. a. Call orders - Calls placed under this agreement will generally be made by fax. Each call will be assigned an identification number. These instructions for the identification of calls against the agreement shall be used along with the BPA number shown on the first page of this agreement when calls are placed by the ordering activity and by the vendor in the preparation of delivery tickets and invoices. Authority to place calls - the roster below indicates those personnel who have been granted authority to place orders and obligate government funds. The call number will be used by these individuals and "ship to" instructions will be specified with each call. (1) Personnel who are authorized to place calls: Kevin Broadnax, $25,000 per order 7. Performance and Delivery a. All commodities or services requested under this agreement shall be delivered to the address as specified by each individual call. b. Partial shipments will be accepted. c. All deliveries shall be made within the time period agreed upon by the vendor and EPA when the call is placed. d. Delivery of all items under this agreement shall be FOB destination and shall be shipped "all transportation costs prepaid." 8. Delivery Tickets. All shipments under this agreement shall be accompanied by a signed delivery ticket or sales slip which contains the following minimum information: a. Name of vendor b. Blanket Purchase Agreement number c. Date of call d. Description of commodities or services furnished e. Quantity, unit price, and extension of each line item less applicable discounts. Unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information. f. Date of delivery g. Call identification number 9. Invoices. The preferred method invoicing shall be for the vendor to accumulate delivery tickets and invoices for those deliveries for a billing period. The billing period shall be from the 21st on one month through the 20th of the following month. The invoice should include an itemized listing of commodities of services furnished including unit price, extensions, and total amount due and be accompanied by signed delivery tickets. The total amount due should include the demurrage cost for delivery. The invoice shall include all deliveries made during the billing period for which payment has not been received. Invoicing for individual deliveries or shorter billing period is not acceptable. 10. The contractor shall perform in accordance with the Statement of Work and for the prices stated in Appendix 1. Statement of Work for CYLINDERS AND OTHER CONTAINERS The contractor shall deliver compressed and liquid gasses as specified in individual call orders. For specific gasses that can be ordered, see the attached listing. Compressed and liquid gasses shall be delivered directly to gas cylinder storage rooms, laboratories, and other gas use sites within the U S EPA as specified at time of ordering. These sites are located at 944 East Harmon Avenue and 4220 South Maryland Parkway, both in Las Vegas, Nevada. The contractor shall pick up empty cylinders directly from gas cylinder storage rooms, laboratories, and other gas use sites. The contractor shall have a multi-copy form that he completes to identify cylinder types, unique cylinder serial number, and date of pick-up/delivery that an EPA employee shall sign after verifying its accuracy. In addition to cylinder markings required by DOT regulations and State of Nevada regulations, each cylinder shall be marked with a label or removable tag which shall include the call order number, cylinder serial number, and/or barcode which shall show that the cylinder is provided under this agreement. The contractor shall have a proven cylinder electronic tracking system which accurately reports each unique cylinder serial number, type of gas, call order number, delivery date, call order date, pick-up date and cylinder delivery location. These reports shall be calculated monthly at midnight of the 20th day of each month and delivered to the Contracting Officer by the last day of each month. All cylinder valves shall comply with American National Standard B57.1-1965, "Compressed Gas Cylinder Valve Outlet and Inlet Connections." Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery into the Government's receiving area. Compressed Gas Association [GCA] connections shall be supplied with the gasses [See Compressed Gas Association Cylinder Connections]. DEMURRAGE ON CONTRACTOR-OWNED CYLINDERS Gas cylinders and other containers shall remain the property of the Contractor and shall be provided to the EPA without charge for deposit. If demurrage [rental] is to be charged on the cylinders, a separate Purchase Order will be awarded to the successful BPA offeror. This separate Purchase Order will include demurrage payments for the cylinders containing gases and liquids purchased under this BPA for any cylinders containing gases and liquids purchase from the same vendor prior to the new BPA, or for gases purchased from the same vendor during the period of the BPA but not included on the list of BPA products. INVENTORY Monthly review of inventory shall be conducted by the contractor. Comparison of the contractor's records will be made with the EPA records. If there is a discrepancy, a walk through of inventory shall be conducted with the EPA Contracting Officer. In the case of any lost or missing cylinders, the contractor shall be responsible for the proof of the lost or missing cylinder. The Contracting Officer may request an inventory at any time during the period of this agreement with thirty [30] days written notice to the contractor. SPECIAL REQUIREMENTS RETURNABLE CYLINDERS - DEMURRAGE OR LOSS Transportation charges on empty cylinders from use point to supplier's receiving point shall be at the expense of the contractor. The contractor shall pickup empty cylinders as specified in individual call order requests. The contractor shall pick up empty cylinders as requested within seven [7] business days of the request. If the contractor fails to pick up empty cylinders within seven [7] days, at no fault of the Government, EPA shall not pay demurrage [rental]. No monthly rental shall accrue for any additional month thereafter. If the cylinders noted for pick up are not in the requested location or not available for pick up [i.e. gauge on, no cap, etc] the contractor shall notify the Contracting Officer immediately. REPORTS A monthly report divided by Division identifying all cylinders on site shall be submitted to the Contracting Officer by the last day of the month. This report shall include: bar code and/or serial number of cylinders, call order number, ship date, delivery date, invoice number, type of gas, cylinders on hand, pick up/delivery schedule, and location of cylinder. DELIVERY The contractor shall deliver the ordered gasses within two [2) business days after receipt of standard call orders and one [l) business day after receipt of emergency call orders. The contractor shall deliver certified gasses within fourteen [14) business days after receipt of call order. If a gas is not available at the time the call order is placed, the contractor shall provide an estimated time of delivery once gas is available. The contractor shall confirm bye-mail or fax receipt of each call order. The contractor shall, in the event of a known delay in delivery, notify the Contracting Officer and provide an estimated time for delivery. OTHER Partial deliveries may be accepted but no partial payments shall be made against a call order. Gasses and Liquids listed on the attached sheet are an estimate only. Additional items may be requested under the BPA. No rental shall accrue to the contractor in excess of replacement value. All cylinders delivered on site must be labeled as described in the Statement of Work. All paperwork associated with each call order, along with unique identifiers for each cylinder, shall be forwarded to the Contracting Officer promptly after delivery. The contractor shall provide the "Full, In-Use, or Empty" tag or label for each cylinder delivered to the U S EPA in Las Vegas, Nevada. TRACKING SYSTEM The contractor shall be required to provide a detailed description of a proven gas cylinder electronic tracking system. This system must accurately provide reports upon request by the Contracting Officer showing all cylinders ordered, delivered, and pickup during this agreement period. The details of these reports should include all information as stated in the Statement of Work. Price Sheet for Gasses This is firm fixed price procurement. Other criteria which will be evaluated are: 1. Ability to deliver regularly twice a week, all required gasses, on time. Include three references with business name, contact name, and phone number. 2. Ability to itemize both gas and demurrage billings monthly into EPA-designated sub-accounts, showing actual charges to each sub-account for gasses and demurrage. 3. Ability to supply delivery tickets showing name of vendor; BPA # [assigned upon award]; date of call; description of services, quantity, unit price and extension of each line item; call identification number; and name of person placing call. Evaluated price shall be the total of: 1. Total gas price from attached worksheet 2. Liquid Dewers cylinder rental, 30 days 3. High pressure cylinder rental, 30 days 4. Delivery fee, if applicable, 30 days 5. Environmental fee, 8 deliveries 6. Provide demurrage cost for an estimated month. Call or email Kevin Broadnax @ 702-798-2572 or email broadnax.kevin@epa.gov to receive attachments I & II, and III. All attachment must be submitted by closing date.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/EPA/ORD/NERL/EP10V000150/listing.html)
- Place of Performance
- Address: 944 East harmon Ave, Las Vegas, Nevada, 89119, United States
- Zip Code: 89119
- Zip Code: 89119
- Record
- SN02185722-W 20100625/100623234832-268468344e50d6cc0606bcb6528a7afd (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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