SOLICITATION NOTICE
V -- MARRIAGE AND PERSONAL ENRICHMENT RETREATS
- Notice Date
- 7/2/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- N00244 FISC SAN DIEGO CA Naval Base 937 North Harbor Drive San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0024410T0288
- Response Due
- 7/15/2010
- Archive Date
- 8/16/2010
- Point of Contact
- Charles (Fletch) Fletcher II 619-532-2658
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for a commercial item prepared in accordance with the Federal Acquisition Regulation (FAR) Part 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 11. This Procurement is issued as an unrestricted procurement under Standard Industrial Code 7011, Federal Supply Class V231and NAICS 721110. This is an All or None offer. The agency need of the following requirements: ITEM NUMBER 0001 RETREATS QTY: 1 GROUP (ALL DATES ARE TENTATIVE) ITEM NO. 0001 MARRIAGE AND PERSONAL ENRICHMENT RETREATS PAST PERFORMANCE (CLAUSE N00244L295):... Past Performance information to be completed by up to three (3) different business/Government entities. Incomplete Past Performance responses will not be considered for evaluation. Past Performance information cannot be older than calendar year 2008. Submission of Past Performance information must be in accordance with the terms and conditions of this solicitation.....Past Performance information cannot be returned by offeror. Past Performance information is to be return electronically or fax by the closing date and time of this offer to the point of contact listed in this offer. FOOD AND BEVERAGE MENUS:...Food and Beverage menus are to be submitted with offer. No exceptions. OFFER SUBMISSION:...Offer must be submitted in the Item Number format per this solicitation. THIS IS AN ALL OR NONE OFFER ITEM NO. 0001AA 22-24 OCT 2010ITEM NO. 0001AB 19-21 NOV 2010ITEM NO. 0001AC 07-09 JAN 2011ITEM NO. 0001AD 21-23 JAN 2011ITEM NO. 0001AE 11-13 FEB 2010ITEM NO. 0001AF 18-20 MAR 2011ITEM NO. 0001AG 22-24 APR 2011ITEM NO. 0001AH 20-22 MAY 2011ITEM NO. 0001AJ 17-19 JUN 2011ITEM NO. 0001AK 22-24 JUL 2011ITEM NO. 0001AL 26-28 AUG 2011ITEM NO. 0001AM 16-18 SEP 2011 STATEMENT OF WORK COMMANDER NAVY REGION SOUTHWESTCREDO RETREATS 1.0TASK 1 1.1 Purpose: The purpose of this order is to provide a hotel necessary to conduct mission essential weekend retreats for Commander Navy Region Southwest. The hotel will provide meeting and living spaces conducive to military retreats. 1.2 BACKGROUND: Our goal with a Marriage Enrichment Retreat (MER) is to provide an environment where a couple may work on their intimacy as a couple. A marriage is a partnership of a man and woman who seek a life-long commitment to love and support one another. How successful they are at accomplishing this goal is dependant on many different aspects of their relationship. Different types of exercises and free time are used to help each couple grow without the normal everyday distractions of work and home life. 1.3 ObjectivesThe positive results of a MER will be seen by the end of the weekend as a couple demonstrates deeper intimacy while strengthening the emotional, physical and spiritual aspects of marriage.1.4 Sub-Tasks Deliverables include:.Within five miles of downtown San Diego, accessible by local trolley..21 hotel rooms, as detailed below:.Four (4) Meals (breakfast x 2, lunch, & dinner), as detailed below.One (1) conference room, as detailed below:oOne (1) exclusive-use dining room with table service.oOn-site outdoor areas for participants' individual and group reflection.OOutside seating: minimum of 20 tables w/seats and/or benches separated sufficiently so as conversations between couples cannot be heard by another couple in normal conversation. CONFERENCE ROOM:.Meeting space: a minimum of 2000 sq ft..Seating for 42 people..Room is to have lights, electrical power and air conditioning/heat for all uses..Conference room must be available by 4 PM on Friday evening, set-up in order to facilitate a 6:00 PM start time, Friday evening..Conference room shall be cleaned and vacuumed daily..The following items must be set-up for a 6:00 PM start time, Friday evening:.Padded chairs to seat 42 people: 40 chairs in semi- u-formation or circular tables (eight seats each) with all-participant visibility of a projection screen; two (2) chairs in front by projection screen..Two (2) tables or areas: one (1) for snack trays and beverage service; one (1) for retreat's administrative materials (e.g., papers, books, etc.)..Beverages: coffee, tea, and a selection of carbonated beverages to be available in conference room throughout the weekend..40 glasses (one (1) at each chair) and full pitchers of water spread intermittently. DINING FACITILITES:.Separate, dedicated, exclusive-use adjacent room to the conference room for each of the four meals..Table seating (maximum of 8 per table) for 42 participants at one time.Table-service. MEALS, SNACK TRAYS AND BEVERAGE SERVICES: On site meals, Friday PM through Sunday Noon.oFriday PM snack-served at 6:00 PMoBreakfast-to be set-up and ready by 8:00 AM on Saturday and SundayBreakfast buffet to include scrambled eggs, hot oatmeal, assorted cold cereals with milk, bacon strips, breakfast potatoes, toast, assorted breakfast pastries w/ butter and preservatives, orange juice, freshly brewed coffee, decaffeinated coffee and hot tea.oLunch-to be set-up and ready by 11:45 AM on SaturdayoDinner-to be set-up and ready by 5:15 PM on SaturdayoBeverage service-served all days.Two (2) food options provided for each meal time..Full breakfasts on Saturday and Sunday. Not continental..Lunch and dinner are to include a salad option and dessert..Breakfast, lunch, and dinner are to include a vegetarian (lacto-ovo) meal for at least three (3) participants..Friday PM snack is to include healthy options (e.g., cheese, fruit, and vegetable platter)..Water, coffee, tea and a selection of carbonated beverages for 42 people are required throughout the day. Parking: Parking fees are included in costs. Participants to receive a parking pass for in-and-out access to site's parking area (s) throughout the retreat per schedule date. Lodging requirements: Unit price "each" includes:.21 rooms with air conditioning/heating and private bathroom to accommodate participants:ofor marriage enrichment retreats, rooms will have one (1) queen/king bed to be shared by one (1) married coupleofor other types of retreats, rooms will be shared by same-gender participants and have two (2) double beds, one (1) bed per participant 2.0 Place of performance Retreats will be held at a hotel within five miles of downtown San Diego. 3.0 Project Dates The period of performance shall be from 1 October 2010 to 30 September 2011Proposed retreat dates:.Twelve (12) events: 22-24 Oct 2010, 19-21 Nov 2010, 7-9 Jan 2011, 21-23 Jan 2011, 11-13 Feb 2011, 18-20 Mar 2011, 22-24 April 2011, 20-22 May 2011, 17-19 Jun 2011, 22-24 Jul 201126-28 Aug 2011 and 16-18 Sept 2011.Dates to be mutually agreeable between the military command and vendor based on the military's needs. 4.0 Hours of Work During retreat weekends the hours of work are Friday 4 PM through Sunday at Noon. 5.0 Acceptance of Deliverables oRetreat will begin on Friday evening and end Sunday noon. Participants need to check-in to rooms by 3:00 PM Friday and check-out of rooms by 12:00 PM Sunday.oAll deliverables must meet professional standards and the requirements set forth in the contract. Performance Requirements Statement Summary Primary Performance ObjectivePerformance Standard (and AQL)Method of Performance AssessmentConference Room available by 4 PM on first day of retreatProvide 100% of the timeAs overseen by Surveillance Officer42 chairs and projection screen set up by 6 PM of first day of retreatProvide 100% of the timeAs overseen by Surveillance OfficerCoffee, Tea, water and a variety of carbonated beverages to be available throughout the weekendProvide 100% of the timeAs overseen by Surveillance OfficerDedicated adjacent room to conference for meals - 8 persons per tableProvide 100% of the timeAs overseen by Surveillance OfficerConference Room cleaned and vacuumed dailyProvide 100% of the timeAs overseen by Surveillance Officer 6.0Inspection and Acceptance:Inspection and acceptance of the services to be furnished hereunder shall be made at destination by the receiving activity. Government Point of Contact: LT Joseph Roach, 619-556-2826, Joseph.Roach@navy.mil. 7.0Invoicing Instructions:Invoices for services rendered and travel performed shall be submitted electronically through Wide Area Work Flow - Receipt and Acceptance (WAWF). Vendor shall self-register at the web site https://wasf.eb.mil. Vendor training is available on the internet at https://wawftraining.eb.mil. Additional support can be accessed by calling the NAVY WAWF Assistance Line: 1-800-559-WAWF (9293). Select the 2-in-1 Invoice within WAWF as the invoice type. The 2-in-1 Invoice prepares the Material Inspection and Receiving Report, DD Form 250, and invoice in one document. Backup documentation (such as timesheets, etc) can be included and attached to the invoice in WAWF. 8.0 Period of Performance: The period of performance shall be from 01 October 2010 to 30 September 2011. 9.0 Payment: Payment for each retreat to be paid upon electronic submission of invoices. Payment to be made based on attendance which will vary from retreat to retreat. 10.0 Cancellation Policy: Vendor to provide their cancellation policy for the retreat dates. Military members' schedule is predicated on mission critical missions during the current Global awareness. This is the reason that dates and room availability are based on military needs. The requirement is for a firm-fixed price type contract. All prospective offerors are cautioned that in the event the Government is unable to determine price reasonableness based on the offers received and market analysis, the Government will not issue a contract. This decision is solely the decision and right of the Government. All efforts performed and all cost expended by prospective offerors in providing information requested by the solicitation are not subject to reimbursement by the Government. The following provisions apply: FAR 52.212-1, Instructions to Offerors Commercial Items, Addendum to FAR 52.212-1, Paragraph (b) (5) Offers shall provide an express warranty which at a minimum shall be the same warranty terms, including offers of extended warranties, offered to the general public. Express warranties shall be included in the contract; Offerors are required to complete and include a copy of the following provisions with their proposals: FAR 52.212-3, Offeror Representation and Certifications Commercial Items. Clause FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies as well as the following addendum clauses; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.247-34 FOB Destination; Clause at 52.212-5 Contract Terms and Conditions Required To Implement Statues or Executive Orders - Commercial Items (Dec 2009) applies with the following applicable clauses for paragraph (b): FAR 52.203-13 Contractor Code of Business Ethics and Conduct (Dec 2008); FAR 52.219-14 Limitations on Subcontracting (Dec 1996); FAR 52.219.28 Post Award Small Business Program Rerepresentation (June 2007); FAR 52.222-3 Convict Labor (June 2003); FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2008); FAR 52.222-26 Equal Opportunity; FAR 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998); FAR 52.222-50 Combating Trafficking in Persons (FEB 2009); FAR 52.225-1 Buy American Act-Supplies (June 2003); FAR 52.232-! 33 Payment by Electronic Funds Transfer-Central Contract Registration; FAR 52.247-34 F.O.B. Destination; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items (Deviation) (Jan 2009), applies with the following clauses applicable for paragraph (b); DFARS 252.225-7001 Buy American Act and Balance of Payments Program (Jan 2009); N00244M282 Award By Full Quantity (Aug 1992) (FISC San Diego); N00244M314 Evaluation of Offers-Using Responsibility, Past Performance and Price Criteria (APR 1996) (FISC SAN DIEGO) and N00244L332 Unit Prices. DFARS 252.204-7004 Required Central Contractor Registration, applies to all solicitations issued on or after 6/1/98; Lack of registration in the CCR database will make an offeror/quoter ineligible for award. Please ensure compliance with this regulation when submitting your quote. Call 1-888-227-2423 or on the Internet at www.bpn.gov for more information. Please ensure compliance with this regulation when submitting your proposal. The Government intends to make a single award to the responsible Offeror whose offer is the most advantageous to the Government considering price and price related factors. The Government intends to award the contract to the eligible, low-priced, responsible offeror. Provision 52.212-2 Evaluation Commercial Items applies with paragraph (a) completed as follows: Ability to meet both technical capability and the ability to meet the required delivery schedule represent MINIMUM criteria for acceptable award. Failure to meet one of these two criteria shall ender the offer to be technically unacceptable and will not be considered for award. Award will be made to that responsible offeror which meet both of the above minimum technical and schedule requirements and offers the lowest price. All responsible Offerors are to submit current pricing, delivery time, payment terms, CAGE code, Dunn and Bradstreet number, Tax Identification Number and all applicable specifications regarding this solicitation. Also required are copies of applicable commercially published price lists pertaining to your company's services that meet the specifications, along with applicable government discounts. Initial pricing (quotes) and any technical information must be received no later than 12:00 PM (PST), Thursday, 15 July 2010 and will be accepted via Fax (619) 532-1088, Attn: Charles (Fletch) Fletcher II at (619) 532-2658 or e-mail charles.e.fletcher@navy.mil. Quotes submitted as an attachment to an email should be sent in Word Version 6.0 or higher. Do not mail. Clause information can be downloaded from the internet from the following addresses; FAR Clauses http://acquisition.gov/comp/far/index.html DFARS Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm
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