PRESOL | 16 | Repair of C130H Avionics Components

FBO DAILY ISSUE OF JULY 14, 2010 FBO #3154
SOLICITATION NOTICE

16 -- Repair of C130H Avionics Components

Notice Date: 7/12/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 334511 — Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
Contracting Office: Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Aviation Logistics Center, HU25, HH65, H60J, C130, ESD, IOD, ISD, CASA or ALD, Elizabeth City, North Carolina, 27909-5001, United States
ZIP Code: 27909-5001
Solicitation Number: HSCG38-10-Q-300054
Point of Contact: Thomas F Mason, Phone: 252-384-7184, Debra D Mitchell, Phone: 2523356895
E-Mail Address: thomas.f.mason@uscg.mil, debra.d.mitchell@uscg.mil
(thomas.f.mason@uscg.mil, debra.d.mitchell@uscg.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for the procurement of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This requirement will be satisfied using commercial acquisition procedures specified in FAR 12 and 13 Parts. This announcement constitutes the only solicitation; firm-fixed-price proposals for the procurement of the following items are being requested and a written solicitation will issued. Solicitation number HSCG38-10-Q-300054 is being assigned to this procurement for tracking purposes only and this synopsis/solicitation is being issued as a Request for Quotation (RFQ). The incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2005-42. This combined synopsis / solicitation is being issued on an unrestricted basis. The North American Industry Classification System Code is 334511. The business size standard is 750 employees. All responsible sources may submit an offer, which will be considered. All offers are to be submitted in U.S. Dollars, rounded off to the nearest whole dollars. (See Statement of Work below for Requirements.) This requirement is subject to all terms and conditions of the Service Contract Act. The United States Coast Guard (USCG) does not own and cannot provide drawings or specifications. Contractor is to provide Federal Aviation Administration Certifications or Department of Defense (DOD) certifications with their proposal. The USCG, Aviation Logistics Center (ALC) engineering department will make a determination on the acceptability of the DOD certification. Inspection is by Certificate of Conformance and acceptance shall be performed at destination by USCG, ALC Quality Assurance. The Coast Guard does not maintain nor release Air Force Technical Orders. The contractor must have access to all applicable technical orders and is responsible for obtaining the technical orders. Contract award for this requirement will not be delayed pending contractor registration or awaiting delivery of the repair directive. Repair pricing shall include all replacement parts. All replacement parts shall be new; Original Equipment Manufacturer (OEM) approved parts. The United States Coast Guard will not provide Government Furnished Material for this requirement. Drawings or specifications are not available and cannot be furnished by the government. As a minimum, the offeror (that is, the prime contractor) must possess a current FAA certification or an OEM certification to perform repair and service on the items listed above and must provide proof of these certifications with its proposal/quote. Evidence of other certifications, such as a DOD Certification, may be submitted to the Contracting Officer for review and approval on a case by case basis. Subcontracting, as it pertains to repair of the specified components, is limited to concerns in full possession of the required certifications and must be identified with the offer. Offerors are required to propose firm-fixed price for scrapping repairable which are determined "Beyond Economical Repair". Firm-fixed prices do not include components received that indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage. Components received in the above listed conditions will be handled on a case by case basis, after notification to the Contracting Officer of such condition. Within fifteen days of the determination, the Contractor shall submit a condition report for Unusually Damaged Items listing parts and labor required to accomplish the "over and above work". The contractor shall be entitled to the firm-fixed-price specified in the contract for repair and any amounts proposed for "over and aboves" will be negotiated separately. High cost replacement parts and/or the presence of corrosion that does not exceed the tolerances stated in the repair directive will NOT be considered as reasons for "over and above" proposals and will not necessitate re-negotiation of the repair prices. Non-reworkable items replaced during repair shall be disposed of as scrap, which means to render those items unusable for their intended purpose. The Contractor will be entitled to the flat scrap rate charge specified in the award document. Offerors' proposals are to include a delivery schedule. Delivery is required no later than 45 days after receipt of material. Accordingly, the contractor will be required to notify the Contracting Officer upon receipt of the repairable. Earlier deliveries are acceptable and desired at no additional cost to the Coast Guard. The USCG, ALC engineering department will make a determination on the acceptability of the DOD certification. Inspection is by Certificate of Conformance and acceptance shall be performed at destination by USCG, ALC Quality Assurance. Items shipped shall be shipped to: USCG Aviation Logistics Center, Attn: Receiving Section, Bldg. 63, Elizabeth City, NC 27909-5001. Fob point shall be destination. Copies of packing slips shall be affixed to the outside of the shipping container. The contractor shall review all manufacturers' service bulletins, service information letters and equipment revisions for applicability against the reworked item's part number. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.252-2 Clauses Incorporated by Reference (Jan 1999). This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address www.deskbook.Osd.Mil. FAR 52.204-4, Printed or Copied Double-Sided on Recycled Paper (Aug 2000). FAR 52.212-1, Instructions to Offerors - Commercial Items (June 2008). FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2009)-Offeror shall include a completed copy of this provision with their offer or complete only paragraph (j) of the provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov http://orca.bpn.gov/. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009) is tailored as follows: FAR 52.211-15, Defense Priority and Allocation Requirement (Apr 2008); FAR 52.245-1 Government Property (June 2007); FAR 52.247-34, FOB Destination (Nov 1991); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2010); (b) (1), (8), (18), (19), (20), (21), (22), (24), (30), (33), and (38). FAR 52.233-3, Protest After Award (Aug 1996). Point Of Contact is Thomas Mason at (252) 384-7184 and Debra Mitchell, at (252) 335-6291. Closing date/time for submission of quotations is 13 Aug 2010, 3:00 P.M. Eastern time. Submissions may be faxed to (252) 335-6452 or emailed to either Thomas.F.Mason@uscg.mil, or Debra.D.Mitchell@uscg.mil Submit to USCG C-130H, Aviation Logistic Center, DRS C-130H Heavy Maintenance Hanger, 1060 Consolidated Road, Elizabeth City, NC 27909. All responsible sources may submit an offer, which will be considered. Vendors must have a valid Cage Code and DUNS number and be registered in CCR. Offers may be submitted on company letterhead stationary and must include the following information: Solicitation number, the National Stock Number, Nomenclature, Part Number, Unit Price, and Payment terms. (End of provision) NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington, D. C. 20593-0001 FAX: 202.475.3904 The Ombudsman Hotline telephone number is 202.372.3695. The Government intends to award one or more Firm Fixed Price Requirements type contract(s) for Depot Level Repair of the various avionics components listed in the Schedule of Supplies/Services. The Government intends to use the policies and procedures of FAR Part 12 - Acquisition of Commercial Items in conjunction with FAR Part 15 -Contracting by Negotiation with the Contract Format set forth in FAR 12.303. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-40. The term of this contract shall be for a one-year base period and four one (1) year renewable option years for a total duration not to exceed five years. This Procurement is being issued as a Total Small Business Set-Aside for Competition for a Commercial Item. All responsible Business sources may submit an offer which shall be considered by the agency. Firm-fixed prices are required for each Contract Line Item Number (CLIN) and must include labor, parts, scrap charge and inspection/no fault found to facilitate the necessary repair of the component. Components determined to be candidates for Unusual Damage, as defined by Section 6.3.3, are the only exceptions to the firm-fixed prices ultimately accepted for contract award. Quantities listed are estimates for specific period of performance. Failure of the Government to order any of the line items or quantities described as estimated or maximum will not entitle the contractor to any equitable adjustment in price. All orders for the contract shall be placed by individually funded Delivery Orders. The USCG reserves the right to select and award contracts to multiple vendors if two or more technically qualified quotes are determined to provide approximately equal value for the Government. Schedule of Supplies/ Services Base Period (Year One) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 1001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 1002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 1003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 1004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 1005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 1006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 1007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 1008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 1009 Scrap Charge (Per Unit) 1 Ea $ N/A 1010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD ONE (Year 2) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 2001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 2002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 2003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 2004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 2005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 2006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 2007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 2008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 2009 Scrap Charge (Per Unit) 1 Ea $ N/A 2010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD TWO (Year 3) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 3001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 3002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 3003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 3004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 3005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 3006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 3007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 3008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 3009 Scrap Charge (Per Unit) 1 Ea $ N/A 3010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD THREE (Year 4) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 4001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 4002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 4003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 4004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 4005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 4006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 4007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 4008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 4009 Scrap Charge (Per Unit) 1 Ea $ N/A 4010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Schedule of Supplies/ Services OPTION PERIOD FOUR (Year 5) Item Supplies/Services Est. Qty Unit Unit Price Extended Amount 5001 REPAIR 20 inch Monitor P/N: V9519193 NSN: N/A Repair IAW OEM (Cage Code 59992) 5 Ea $ $ 5002 REPAIR 9 inch Monitor P/N: RDM-94W NSN: N/A Repair IAW OEM (Cage Code 8V398) 6 Ea $ $ 5003 REPAIR 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 Repair IAW OEM (Cage Code 3AT13) 2 Ea $ $ 5004 REPAIR 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 (or) P/N: 28VS200C1 NSN; 6130-00-081-7844 (or) P/N: 904J027-2 NSN; 6130-00-655-2098 (or) P/N: 904J027-1 NSN; 6130-00-690-2273 (or) Repair IAW OEM (Cage Code 83843) 6 Ea $ $ 5005 REPAIR Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Repair IAW OEM (Cage Code 12175) 6 Ea $ $ 5006 REPAIR Course Indicator P/N: 818 NSN: 5826-00-505-3094 Repair IAW OEM (Cage Code 96791) 15 Ea $ $ 5007 REPAIR TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Repair IAW OEM (Cage Code 27914) 10 EA $ $ 5008 Inspection/No Fault Found (Per Unit) 1 Ea $ N/A 5009 Scrap Charge (Per Unit) 1 Ea $ N/A 5010 Composite Hourly Labor Rate 1 Hr $ $ Schedule of Supplies/Services Base Total ________________ Contract Total ___________________ STATEMENT OF WORK 1.0 Scope: 1.1 The United States Coast Guard Aviation Logistic Center (ALC) requires depot level maintenance through the award of one or more Requirements type contract(s) for the repair of the various avionics components listed in the Schedule of Supplies/Services. The component(s) will be shipped to the contractor for repair in accordance with applicable OEM Component Maintenance Manual (CMM) in order to restore them to a Ready for Issue condition 1.2 The technical requirements in this statement of work are identified as the minimum acceptable standards of performance to define an operationally effective system. The Contractor must have access to all Original Equipment Manufacturer (OEM) repair manuals and performance/test/acceptance criteria and data to ensure the items specified in the Schedule or Supplies/Services are repaired, calibrated, and operating in accordance with the applicable OEM manual(s). The contractor is solely responsible for obtaining the specifications for the repair of the items specified in the Schedule of Supplies/Services. The Original Equipment Manufacturer (OEM) 20 inch Monitor P/N: V9519193 NSN: N/A Barco Inc. Display Systems 3059 Premier Pkwy Duluth, GA 30097 Cage Code 59992 9 inch Monitor P/N: RDM-94W NSN: N/A Sekai Electronics, Inc. 14600 Industry circle La Mirada, CA 90638 Cage Code 8V398 19 inch Monitor P/N: BT-H1390Y NSN: 5836-01-465-9109 DBA Panasonic 52 West Gude Drive Rockville, MD 20850 Cage Code 5Y727 200 Amp Power Supply P/N: 976J198-1 NSN: 6130-00-958-9796 Sunstrand Corp 1501 S Dixie HWY Lima, OH 45802 Cage Code 83843 200 Amp Power Supply P/N: 28VS200C1 NSN: 6130-00-081-7844 Cooper Industries, Inc. 1230 Old Norris Rd Liberty, SC 29657 Cage Code 94988 200 Amp Power Supply P/N: 904J027-2 NSN: 6130-00-655-2098 Sunstrand Corp 1501 S Dixie HWY Lima, OH 45802 Cage Code 83843 200 Amp Power Supply P/N: 904J027-1 NSN: 6130-00-690-2273 Sunstrand Corp 1501 S Dixie HWY Lima, OH 45802 Cage Code 83843 Frequency Converter P/N: PS-62-66D NSN: 6130-00-421-5314 Unitron, Inc. 10925 Miller Road Dallas, TX 75238 Cage Code 12175 Course Indicator P/N: 818 NSN: 5826-00-505-3094 Bunker Ramo Corp Janesville, WS 53545 Cage Code 96791 TCAS Antenna P/N: 071-50001-8102 NSN: 5985-01-372-0464 Honeywell International, Inc. Dallas, TX 75373 Cage Code 27914 The U.S. Coast Guard does not maintain nor release the technical documents required to repair these components. 1.3 The information contained in this section is not intended to be all-inclusive nor to detract from the procedures outlined in the technical manuals, except where specifically noted herein. The technical manuals listed in this Statement of Work are the basic directives to be used in the part replacement requirement. Replacement parts shall conform to the configurations stipulated in these basic directives as supplemented by the other applicable directives and instructions of this specification. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified. 1.4 Applicable Part Numbers (P/Ns), National Stock Numbers (NSNs) and quantity estimates are shown on the attached Schedule of Supplies/Services. The quantity estimates have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130 program projections, repair factors, rates, forecasts and various statistical methods. 2.0 - APPLICABLE DOCUMENTS 2.1 - Order of Precedence In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document supersedes applicable U.S. Federal, State or Local Laws and regulations unless a specific exemption has been obtained. In addition, the information contained in this Statement Of Work (SOW) is not intended to be all-inclusive nor to distract from the procedures outlined in the manufacturers specifications or technical orders except where specifically noted herein. 2.2 - References Unless otherwise specified by a Request for Deviation or Waiver, the following documents in effect as of 01 JUL 2004, are applicable. • DOD Standard Practice for Military Packaging, MIL-STD-2073-ID • Quality Systems - Model for Quality Assurance in Design/Q9001:1994,ANSI/ISO/ASQC • Standard Practice for Commercial Packaging, ASTM D3951 3.0 ACRONYMS AND DEFINITIONS 3.1 - List of Acronyms ACMS Aviation computerized Maintenance System AMMIS Aviation Maintenance Management Information System AOG Aircraft on Ground ALC Avionic Logistic Center ASTM American Society for Testing and Material BER Beyond Economic Repair CLIN Contract Line Item Number COC Certificate of Conformance CONUS Continental United States CMM Component Maintenance Manual (OEM) CRR Component Repair Record DCMC Defense Contract Management Command DOD Department of Defense ECP Engineering Change Proposal IPB Illustrated Parts Breakdown IPC Institute for Printed Circuits ISO International Organization for Standardization MIRR Material Inspection and Receiving Report NSN National Stock Number OEM Original Equipment Manufacturer QA Quality Assurance RFI Ready for Issue RTAT Repair Turn-Around Time SCHR Significant Component History Report SOW Statement of Work USCG United States Coast Guard 3.1.2 - Definitions Aircraft on the Ground (AOG) - Condition indicating that an otherwise operational aircraft is temporarily grounded awaiting repair and return of the part or component. This condition requires that the component be handled as a high priority and that the return be expedited. Aviation Computerize Maintenance System (ACMS) - Condition of a part deeming replacement with a new part more cost effective than repair. Beyond Economic Repair (BER) - Condition of a part deeming replacement with a new part more cost effective than repair. Cannibalize - Items covered in this contract in which integral parts are missing when the component is provided to the Contractor for repair. Items covered in this contract, which are received by the contractor missing consumable items, are not considered to be cannibalized. Modification - A change in the basic structure of the part or component parts thereof. New Replacement Parts - Defined as parts having never been used, having traceability to the Original Equipment Manufacturer. New surplus parts are acceptable, as long as traceability to the OEM is provided. In the event that traceability to the OEM is not obtainable, the contractor shall so notify the Contracting Officer, in writing, with details as to the origination and traceability of the replacement parts proposed for use. A determination will be made as to whether or not the proposed replacement part is acceptable for use in the USCG aircraft. Repair - To tear down, carefully inspect, clean, and replace components not meeting the specifications and reassembling and testing in accordance with OEM specifications. Scrap - To render an item unusable for its intended purpose. This applies to items that have been determined to be beyond economical repair (BER). Unusual Damage - Items which have been diagnosed with severe damage or crash damage or in which repairable assemblies have been removed or swapped out. Components, which are missing consumable items, are not considered to be unusually damaged. No Fault Found - An item which meets performance specifications set forth in the resulting contract during and after the item has been brought up to full operating temperature and requires no parts or labor other than that which is necessary to perform this testing and/or minor alignment. Original Equipment Manufacturer - The Component Maintenance Manual or Commercial Publications provided by the OEM to support of all repairs. REPAIR SCOPE 4.0 Repair Depot maintenance requirements for this contract consist of electronic component repair. Components will be inspected, repaired, and/or modified in accordance with the specified OEM manuals, as applicable. In all cases, the repair, inspection and test procedures must meet or exceed the OEM manual. Components delivered as a result of this requirement shall be ready for field level (U.S. Coast Guard Air Station) installation, including final paint. The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to repair the components listed in the "Schedule of Supplies/Services. CLINs 1001, 1002, and 1003 (and applicable option year CLINS) requires ISO: 9001-2000 Certification and meet IPC-A-610 Standards as a minimum requirement. CLINs 1004, 1005, 1006, and 1007 (and applicable option year CLINS) requires FAA Certification as a minimum requirement. 4.1 Subcontracting Contractors shall identify in their quotes the names of Sub-contractors to be used for the repair of this material. Sub-contracting shall be limited to contractors certified to do this type of work, dependent on the CLIN, ISO: 9001-2000 or FAA certification, where applicable, with documentation to support this. Documentation shall be provided to the Government to support the subcontractor's qualifications prior to award of contract and there can be no change in sub-contractors qualifications and no change in sub-contractors without the Contracting Officer's approval. Contractors and subcontractors must have access to OEM manuals and authorized replacement parts. 5.1 Asset Computerized Maintenance System (ACMS) Asset Computerized Maintenance System (ACMS) is the management information system used to schedule and record all Coast Guard Aircraft maintenance. The contractor's responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of completion of work. The components are all "ACMS Tracked". Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component. The Coast Guard will provide the appropriate forms with each component as follows: A). Significant Component History Report (SCHR): The document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated "scrapped" or returned to ACMS. b). Component Repair Record (CRR): Records the maintenance performed on a serial number tracked component by the contractor. The components are all "ACMS Tracked". 5.1.2 Component Repair Record The contractor is responsible for the following disposition of CRR's for each component repaired or scrapped: 1). The original shall be packed with the component at completion of repair for return to the Coast Guard. 2). Mail one completed copy within five working days of acceptance by the government inspector to the following address: ACMS - Bldg 78 USCG Avionic Logistic Center Elizabeth City, NC 27909-5001 3). The Contractor shall maintain a copy of each completed CRR for a period of one (1) year. 5.1.3 Service Bulletins Upon receiving a written notice of a Service Bulletin or modification, by the government or OEM, the contractor shall submit within thirty (30) calendar days, a firm-fixed priced quotes for an incremental charge to be assessed each time the service bulletin or change is incorporated in a component. The quote shall contain a breakdown of material and labor cost based upon the firm-fixed labor rates and material factors. The incremental charge agreed to, for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the contractor's facility if said service bulletin has not already been incorporated. When service bulletin incorporation changes the component's part number, the new part number will be added to the contract. The contractor shall update the components data plate if applicable denoting the new part number and/or modification number. 5.1.4 Obsolete Parts or Processes The contractor shall use new parts meeting the requirements of the specified OEM Repair Manuals, U.S. Coast Guard specifications or drawings. In the event certain parts or processes become obsolete, the contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to make the rework. Such estimates shall include nomenclature, part number, cost and quantity of replacement parts, and total labor hours. The contractor shall verify cost of part with invoices or catalogs. The contractor's delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the contractor's written estimate make a written determination as to the disposition of the component. After receipt of the Contracting Officer's disposition instruction, the contractor shall have sixty (60) calendar days for delivery. 5.1.5 Traceability of Parts Parts used in the repair shall be traceable to the original equipment manufacturer (OEM) or OEM specifications. TECHNICAL REQUIREMENTS - REPAIR 6.0 Repair Requirements 6.1 Repair Procedures The repair components identified in the Schedule/Services shall be repaired in accordance with (IAW) applicable OEM repair manuals. 6.1.2 Contractor Verification of Components Upon receipt of components the Contractor shall notify the Contracting Officer in writing, providing the following information: (1) date the Component(s) received at the contractor's facility or point of departure for foreign contractors; (2) confirmation of Part Numbers and Serial Numbers and any discrepancy with the Part Number and/or Serial Number shown on the Delivery Order (Part Numbers and Serial Numbers must match those shown on the Delivery Order). Notification may be sent to the Administrative Contract Specialist at Debra.D.Mitchell@uscg.mil or facsimile (252) 335-6291. Failure to acknowledge receipt of the components specified in the Schedule of Supplies/Services may result in the Government's assumption that the components were received at the Contractor's facility within 7 days of the date on the Delivery Order. 6.1.3 Inspection The Contractor shall perform a visual inspection and correct deficiencies found for all components. This shall include replacement of missing or broken parts, and the removal of any foreign matter or corrosion. 6.2 Corrosion 6.2.1 Inspection Coast Guard Aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in any item or part thereof shall constitute reason for a more through disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts will be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. 6.2.2 Removal and Treatment Corrosion removal and treatment of affected areas shall be accomplished in accordance with the OEM Repair Manuals, or drawings, or shall meet the Contracting Officer's approval when specifications do not exist or are not clear. 6.2.3 Serviceable Parts Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed the OEM publications, specifications and drawings, with exceptions noted in the statement of work. 6.3 Scrap Procedures 6.3.1 Nonreworked items All Nonreworkable items replaced during repair shall be disposed of as scrap and rendered unusable for its intended purpose. This shall be accomplished in accordance with (IAW) the Beyond Economic Repair (BER) Table. 6.3.2 Beyond Economic Repair (BER) In the event an entire assembly is determined Beyond Economic Repair (BER), the contractor shall provide written notification to the Contracting Officer. In this notification, the contractor shall list the Delivery Order, line item number, NSN, Part Number and serial number with a brief description supporting the determination. Within 30 days, the Contracting Officer shall provide disposition instructions via modification for the item. When the Contracting Officer has made the determination that the assembly shall be scrapped at the Contractor's facility, the scrap procedures shall be conducted in the presence IAW the BER Action Table. The Contractor shall be entitled to compensation for teardown and evaluation with the firm-fixed price specified for "scrap fee". BER Action Table IF THEN The part/component is a Flight Safety Critical Aircraft Part (FSCAP) and a DCMAO or Gov Rep IS available on site. The parts can be scrapped on site at the repair facility IAW Demilitarization (DEMIL) code assigned - the Gov Rep must witness the proper scrapping. The part is a FSCAP and a DCMAO or Gov Rep IS NOT available on site. The FSCAP part must be Marked BER and returned to ALC for proper disposal. The part/component is a NON-Flight Safety Critical Aircraft Part (NON-FSCAP) and a DCMAO or Gov Rep IS or IS NOT available on site. The part can be scrapped at the facility or returned to ALC for disposal. Note: In no case will any of the above Actions be taken without written instructions from the Contracting Officer. 6.3.3 Unusual Damage 6.3.4 General The Coast Guard intends that ALL components specified in the schedule will be shipped for repair within the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the applicable technical directives; those components may be determined Unusually Damaged, In order to be determined Unusually Damaged, a component must be received for routine repair and upon evaluation any one of the following conditions are discovered: Obvious misuse Cannibalization Crash damage Note: only components meeting one or more of the above criteria may be considered as Unusually Damaged. All other components shall be repaired in accordance with the fixed repair prices accepted for contract award. 6.3.5 Report Requirements When a component is processed for Unusual Damage Evaluation, the contractor shall, within thirty (30) calendar days of receipt of the item, submit an inspection condition report and price quote for the additional work, covering all materials and labor needed to return the unit to satisfactory condition that meets all applicable Commercial Publications and OEM specifications. The quote shall contain the delivery order number, line item number, national stock number (NSN), part number (P.N), nomenclature, and serial number of the component, a listing of the replacement parts and/or material required, the time needed to effect the repair, and a cost breakdown including the cost of each required part and the number of labor hours. The hourly labor rate will be charged at the firm-fixed hourly labor rate contained in the schedule of Supplies/Services. "The hourly labor rate required by CLIN's 1010, 2010, 3010, 4010 and 5010 shall be used for service bulletin incorporation and provide funding for labor for Unusual Damaged Components. The estimated quantity on One (1) each for this CLIN is NOT indicative of the actual number of labor hours necessary throughout the contractual period and is used for evaluation purposes only. Upon contract award, the aggregate contract value will be established as an estimate". The contractor's delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for "Unusual Damage" evaluation. The delivery obligation will be specified in the delivery order modification and will apply only to those items specifically addressed by the modification. The contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the delivery order. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified in the schedule of requirements. Within thirty (30) calendar days, the Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery, a delivery order modification will be issued to require the additional work at the agreed upon terms. If the additional work is not desired, the Contracting Officer shall provide the contractor with disposition instructions for the un-repaired item. In the event an item is returned to the Coast Guard in a disassembled condition, the contractor shall be entitled only to compensation for the Scrap Fee plus any applicable shipping charges for return of the component to ALC. 6.3.6 Cannibalized Units Firm-fixed prices proposed in the Schedule of Supplies/Services for repair shall not include assemblies and components which have been cannibalized of repairable parts or severely damaged due to mishandling, crash damage, or acts of God. These items shall be evaluated at the firm-fixed-price specified in the Schedule of Supplies/Services for Unusual Damage Evaluation. In the event any of the components listed in the Schedule of Supplies/Services are received in a condition that represents obvious cannibalization, misuse, crash damage or acts of God, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and must reference the Delivery Order number, National Stock Number, Part Number, and Serial Number and is subject to the discretion of the Contracting Officer. 6.4 Inspection/No Fault Found 6.4.1 Components received which when tested indicate a "no fault found" situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the OEM. These items shall be documented on the Component Repair Record (CRR) required in paragraph 5.1.2 and invoiced in accordance with the applicable "Inspection/No Fault Found" charge indicated in the Schedule of Supplies/Services. 6.4.2 In the event certain parts or processes are determined to be beyond economical repair (BER) upon inspection, the Contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer in writing and submit rationale for its determination. Upon approval by the cognizant Inventory Management Specialist, the Contracting Officer will issue a modification amending the unit price to reflect the Inspection/No Fault Found price in the Schedule of Supplies/Services for that particular component. 7.0 - WARRANTY 7.1.1 Warranty Requirements The government requires at a minimum a (12) month warranty throughout the life of the contract. A twelve month warranty from the date of government acceptance is required for any contract resulting from this solicitation. Any warranty offered that exceeds twelve (12) months from date of acceptance will be afforded additional credit during the evaluation process. 8.0 - USCG FURNISHED PROPERTY AND INFORMATION 8.1.1 U.S. Federal Specifications and Standards U.S. Government specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 1911-5094. Other Government activities, contractors, and other private concerns must procure copies from the American Society for Testing and Materials, 100 Barr Harbor Dr., West Conshohocken, PA 19428-2959. 8.1.2 Government Furnished Material The U.S. Coast Guard reserves the right to provide to the contractor Government Furnished Property/Material should it be determined to be in the best interest of the government. The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to repair U.S. Coast Guard electronic components as listed on the Schedule of Services/Supplies. In the event Government Furnished Material (GFM) is needed to facilitate the contractor's ability to meet the established, Turn-around Time (TAT), the government reserves the right to negotiate a downward adjustment in the Firm Fixed Price relative to the value of any GFM provided. PACKAGING AND MARKING 9.0 MARKING OF SHIPMENTS The Contractor shall mark all shipments under this contract with the contract number. Further, the shipments shall be marked in accordance with the current edition of MIL-STD-129, "Marking for Shipping and Storage". Failure to mark all packages, boxes, etc. may result in return of shipment at the contractor's expense. 9.1.2 PRESERVATION, PACKAGING, AND PACKING The Contractor shall preserve, pack, and package in U.S. Coast Guard containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, handling, shipping and transportation of material shall be in accordance with MIL-STD-2073-1D. In addition, because ALC is a supply depot, material will be stored and transshipped to various users; therefore material must be packed and labeled suitable for shipment via land, air or sea. The following requirements apply: Each individual item or unit must be individually packed in a separate crate. Each individual container shall be labeled on the outside with national stock number (NSN). Bar Code of the National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Contract Number, Delivery Order Number and Line Item Number. The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one year. Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type or peanut style packaging. Only Bar Coding of the National Stock Number is necessary. When the AOG clause is invoked, the outside of the shipping container will be marked in highly visible lettering "AOG". The contractor shall remove the unserviceable tag, DD Form 1577-2, from the RFI components. Should the shipping crate be incorrect or does not meet standards Contractor shall contact the contracting officer for repair or replacement. The USCG will furnish the container or contractor can build for repayment. Specifications will be furnished to the Contractor for crate rebuild. 9.1.3 MARKING OF WARRANTED ITEMS Pursuant to the requirements of FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include: a) A brief statement that a warranty exists. b) The substance of the warranty. c) Its duration. d) Who to notify if the supplies are found to be defective. For commercial items, the Contractor's trade practice in warranty marking is acceptable if sufficient information is presented for government personnel and users to identify the warranted supplies. INSPECTION AND ACCEPTANCE 10.0 Material Inspection and Receiving Report At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the government a properly completed commercial packaging slip in accordance with the procedures set forth in the paragraph Packaging and Slips. 10.1.2 Inspection and Acceptance Inspection and Acceptance shall be performed by ALC's Quality Assurance department. 10.1.3 Display of Certificates The contractor shall furnish a copy of the Certificate of Airworthiness in accordance with FAA procedure (FAA Form 8130-3 of 8130-4 (preferred), or a Certificate of Conformance (COC IAW FAR 52.246-15, for each component shipped in response to this SOW. If the contractor cannot certify as required in the Quality Assurance paragraph, he shall immediately and prior to any work being initiated, notify the Contracting Officer. If a Certificate of Conformance (COC) is used, the contractor shall use the format provided in Attachment 1. The Certificate used shall be affixed to the outside of the shipping container and one (1) copy forwarded with the original invoice 10.1.4 Product Quality Deficiency Report Repaired components found to have deficiencies will be reported on Standard Form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation within the (30) calendar days after receipt of quality deficiency exhibit to the Contracting Officer. Repaired/modified components found to have deficiencies will be reported on Standard Form "SF386", Product Quality Deficiency Report (PQDR), to contractor for investigation. The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contractor Officer. If agreed upon between parties that the component's deficiencies are not related to a previous work, the Contractor's report of findings shall include a detailed quote that includes a breakdown of parts and labor necessary to return the component to a "Ready for -Issue" (RFI) status. The breakdown shall be in accordance with the fixed hourly labor rate established in the Schedule of Supplies/Services. The Contracting Officer will either initiate negotiations for the work or accept the Contractor's quote and issue a delivery order modification. The standard terms and conditions, specifically for delivery obligations, of the contract shall apply top items submitted PQDRS evaluation. 10.1.5 Quality Assurance The contractor shall be an FAA approved repair station for CLINs 1004, 1005, and 1006 (and applicable option year CLINS). Possession of an FAA certification is a minimum requirement for consideration and the requirement does not flow up or down to any tiered participant. The prime as well as any subcontractors must be in possession of a current FAA certification for the appropriate categories. The contractor shall maintain a Quality Assurance System, including test equipment calibration system requirements, and a documentation of said requirements sufficient to ensure that repair services conforms to OEM specifications and requirements of this contract. DELIVERY 11.0 Packaging and Slips At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the government a properly completed packaging slip. The packaging slip shall include the following information: (1) National Stock Number, (2) Part Number, (3) Nomenclature, (4) Serial Number, (5) Delivery Order Number, (6) Line Item Number, and (7) Quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton; one copy shall be sent to the Contracting Officer upon shipment/delivery and shall be clearly marked "Information Only"; and one copy shall be attached to the original invoice when submitted to the payment office. 11.1.1 Freight On Board (F.O.B) Point The Government prefers F.O.B. destination. For F.O.B. origin offers, Contractor must provide the shipping costs. Any shipping costs over $100.00, USCG will require a copy of the Carrier Freight Billing. 11.1.2 Shipping Destinations Unless otherwise directed by individual delivery orders or modifications, the contractor shall ship repaired components to the following address: Commanding Officer USCG Aviation Logistics Center Receiving Section, Bldg. 63 Elizabeth City, NC 27909-5001 10.1.3 Delivery Schedule Desired turn-around-time for repair of material is forty-five (45) days after receipt of material (ARM) at the contractor's facility. In no case shall delivery exceed (60) days after receipt of material unless otherwise provided for by a modification signed by a Contracting Officer. Earlier delivery is desired if there are no extra costs incurred by the Government. Turn-around-time is defined as beginning at the time of receipt of repairable at the CONUS contractor's facility or Point of Departure for Non-CONUS offerors and ending at the time of delivery to ALC Elizabeth City, North Carolina. The offeror may also, without prejudicing its offer, propose a staggered delivery schedule for large quantity orders based on plant capability which will also be considered during quote evaluation. 11.1.4 Urgent Requirements "Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified of the condition and requested to provide a response within 24 hours of the request. The contractor's response shall provide status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for rework are closest to completion under normal working conditions and an estimate of the labor hour hours needed to accelerate repair completion. The Contracting Officer will issue a delivery order modification authorizing overtime premium if necessary with a Not-to-Exceed price for the work and provide shipping instructions. Upon completion of rework, the Contractor shall submit a firm-fixed priced quote for the overtime premium hours and expedited shipping charges to facilitate contract definitization." 11.1.5 Period of Performance The base period of performance for this contract is a base period to begin at time of award for a one year period, with 4 option periods, renewable annually. The total duration of this contract may not exceed five years. CONTRACT ADMINISTRATION DATA 12.1 Correspondence All reports and correspondence shall be directed to the Contracting Officer at: Invoices are to be sent to the following address: Contracting Officer USCG Aviation Logistic Center C130 Supply, HMF 1060 Consolidated Road Elizabeth City, NC 27909-5001 Chief, Fiscal Branch USCG Aviation Logistic Center Bldg. 63 Elizabeth City, NC 27909-5001 Failure to submit the appropriate certificate shall constitute and improper invoice and will result in nonpayment. 12.1.2 Point of Contract All questions pertaining to contractual issues shall be addressed to the individual specified in Block 7 of the Standard Form, SF 1449, page one (1) of this document. The POC for this contract is Thomas F. Mason, (252)384-7184, Thomas.F.Mason@uscg.mil. SPECIAL CONTRACT REQUIREMENTS 13.1 Government Property Furnished For Repair Failure of the Government to furnish such items in the amounts or quantities described in the Schedule of Supplies/Services as "estimated" or "maximum" shall not entitle the contractor to any equitable adjustment in price under the Government Property clause of the contract. The government reserves the right to perform depot level repair of the components described in the Schedule of Supplies/Services. CONTRACT CLAUSES CERTIFICATE OF CONFORMANCE IN ACCORDANCE WITH FAR 52.246-15 I certify that on ________ [insert date], the _______________________________ [insert Contractor's name] furnished the supplies or services called for by Contract No._____________________ via __________________________________ [Carrier] on ____________________________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document. Date of Execution: __________________________________________________ Signature: _________________________________________________________ Title: _____________________________________________________________ ADDRESSES OF USCG C-130 AIR STATIONS 1. Commanding Officer Z20255 U.S. Coast Guard Air Station Barbers Point Attn: Avionics 1 Coral Sea Road Kapolei, HI 96707-3693 2. Commanding Officer Z20270 U.S. Coast Guard Air Station Kodiak Attn: Avionics Kodiak, AK 99619-0033 3. Commanding Officer Z20290 USCG Air Station Sacramento Attn: Avionics 6037 Price Avenue McClellan Air Park, CA 95652-1260 4. Commanding Officer Z20150 USCG Air Station Clearwater Attn: Avionics 15100 Rescue Way Clearwater, FL 33762-3502 SOURCE SELECTION PROCEDURES & CRITERIA Competition This requirement is solicited as Total Small business set-aside. 14.1 SOURCE SELECTION PROCEDURES Selection will be made by using Lowest Price Technically Acceptable with consideration of past performance and non-cost factors. The procurement is being issued as a total small business set-aside. A solicitation notice was used to synopsize this requirement on FedBizOps website. FAR 52.212-2 EVALUATION FAR 52.212-2 Evaluation-Commercial Items (Jan 1999) Minimum Qualifications for CLINs 1001, 1002, and 1003 (and applicable option year CLINS) All Offerors (prime contractors) must be ISO:9001-2000 certified and meet ICP-A-610 standards for the exact category of components specified in the Schedule of Supplies/ Services. Subcontractor certifications must mirror those of the prime contractor. All Offerors (prime contractors) must provide evidence of Quality Control Procedures, evidence of possession of required test equipment and provide evidence of currency of calibration of required test equipment. The Government will award a contract resulting from this solicitation on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers and are listed in descending order of importance. - Past Performance - Technical - Warranty - Price Minimum Qualifications for CLINs 1004, 1005, 1006, and 1007 (and applicable option year CLINS) All Offerors (prime contractors) must be in possession of a current FAA certification for the exact category of components specified in the Schedule of Supplies/Services. The absence of a current FAA certification will result in removal of the offer from further consideration. Subcontractor certifications must mirror those of the prime contractor. All Offerors (prime contractors) must provide evidence of Quality Control Procedures, evidence of possession of required test equipment and provide evidence of currency of calibration of required test equipment. The Government will award a contract resulting from this solicitation on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers and are listed in descending order of importance. - Past Performance - Technical - Warranty - Price Factor I - Past Performance In accordance with FAR 15.304(c)(3)(i), past performance will be evaluated and the elements listed below are considered sub-factors of the entire past performance evaluation. Offerors are advised that more recent performance is more relevant than less recent performance and will be given greater weight in the evaluation process. In order to adequately evaluate an offeror's past performance, all offerors are required to provide a minimum of three (3) references for past performance information such that experience in the repair of the item specified in the Schedule of Supplies/Services can be verified. References must be provided that can verify experience in repairing components which are identical to those specified in the Schedule of Supplies/Services. Offerors must provide correct contact names, current telephone numbers, applicable contract numbers for work, which is identical in nature to that specified by this document for the most recent 24-month period. Quality Deficiency reports must be included as well as delivery data to include the number of on-time deliveries, early deliveries and delinquencies. Verification of information will address, but is not limited to the sub factors listed below. • Total number of each component listed in the Schedule of Supplies/Services repaired during a twelve month period, i.e., how many of each CLIN during the most recent twelve month period • Number of on-time deliveries for that period • Number, if any of quality-related/workmanship related failures and their resolution. Factor II - Technical Acceptability Offerors must submit, as part of their quote, the following Quality Assurance documentation to assess their capability to perform the services specified by the solicitation. The sub factors are listed below. CLINs 1001, 1002, and 1003 (and applicable option year CLINS) • ISO:9001-200 Certification (copy of certificate) • ICP-A-610 Standards (Copy of certificate/membership) • Quality Assurance Manual (copy of manual) • Technical Manuals (copy of cover sheet) • Traceability of parts to OEM (to be verified in QA manual or via correspondence) • Warranty (At a minimum a (12) twelve month warranty is required to cover all repairs covered by contractor). CLINs 1004, 1005, 1006, and 1007 (and applicable option year CLINS) • FAA Certification (copy of certificate) • Quality Assurance Manual (copy of manual) • Technical Manuals (copy of cover sheet) • Traceability of parts to OEM (to be verified in QA manual or via correspondence) • Warranty (At a minimum a (12) twelve month warranty is required to cover all repairs covered by contractor). Factor III - Price After factors I and II have been evaluated, price will then be considered. The Government will evaluate offers by adding the total price for all options to the total price for the base period. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced or if prices are unreasonably too high or too low. Evaluation of options shall not obligate the government to exercise any option period. The Government reserves the right to conduct an on-site survey of the contractor's facility prior to contract award.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCG/USCGARSC/HSCG38-10-Q-300054/listing.html)
Place of Performance: Address: USCG C-130H, Aviation Logistic Center, DRS C-130H Heavy Maintenance Hanger, 1060 Consolidated Road, Elizabeth City, North Carolina, 27909, United States; Zip Code: 27909
Record: SN02202650-W 20100714/100712234756-7e45195dbbac3988f1cabd9d234e78e3 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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16 -- Repair of C130H Avionics Components