SOURCES SOUGHT
R -- Radiation Certification Contract
- Notice Date
- 7/21/2010
- Notice Type
- Sources Sought
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of Veterans Affairs;VISN 15 Contracting Office;4101 S. 4th Street Trafficway;Leavenworth KS 66048
- ZIP Code
- 66048
- Solicitation Number
- VA25510RQ0472
- Response Due
- 8/6/2010
- Archive Date
- 8/21/2010
- Point of Contact
- David Holden
- E-Mail Address
-
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- Small Business Set-Aside
- N/A
- Description
- AGENCY: Department of Veterans Affairs OFFICE ADDRESS: VISN 15 Contracting Office, 4101 S. 4th street, Leavenworth, Kansas 66048 SOURCES SOUGHT NOTICE: VA255-P-10-RQ-0393 CLASSIFICATION CODE: R Professional, administrative, and management support services NAICS CODE: 541690 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation on part of the Department of Veterans Affairs The purpose of this Sources Sought notice is to identify technically qualified businesses that can provide quarterly and annual Medical Physics Services for Eastern Kansas Health Care System (EKHS) campuses. One campus located at the DDE VA Medical Center, 4101 S. 4th St. Trafficway, Leavenworth, KS and one campus located at Colmery O'Neil VA Medical Center, 2200 Gage Blvd. Topeka, KS. Eastern Kansas Health Care System anticipated Medical Physics requirements are outlined below in the Draft Statement of Work. Responses to this notice should include the following: Name of company/provider, business size (large or small); identify if the company/provider falls into any of the following socioeconomic categories- Service-disabled veteran-owned small businesses; Veteran-owned small businesses; 8(a) small businesses; women-owned small businesses; HUBZone small businesses; or Small disadvantaged businesses; and the company/provider's size classification relative to the North American Industry Classification System (NAICS) code. Please include information on Carrier Chiller service and maintenance previously performed at any VA medical Centers and/or other government entities, to include contract numbers, dates of performance and points of contact. Include any other pertinent information which demonstrates the company/provider's ability to meet the above requirement. This is NOT a solicitation for proposals, proposal abstracts, or quotations; no formal solicitation documentation exists at this time. Responses to the information requested will assist the Government in determining the appropriate acquisition method, including if a set-aside is possible. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)." All responses shall be submitted in writing no later than the close of business August 06, 2010, local time, to the attention of David P. Holden, Department of Veterans Affairs, Heartland Network 15, 4101 S. 4th street, Leavenworth, Kansas 66048. E-mail address: David.Holden@va.gov. If there are any questions or additional information needed, please contact David P. Holden at 913-758-4281. DRAFT STATEMENT OF WORK MEDICAL PHYSICS SERVICES FOR NUCLEAR MEDICINE Provide the below listed services for the Eastern Kansas Health CareSystem (EKHS) campuses. One campus located at the DDE VA Medical Center, 4101 S. 4th St. Trafficway, Leavenworth, KS and one campus located at Colmery O'Neil VA Medical Center, 2200 Gage Blvd. Topeka, KS. The services listed below will be provided by a qualified Medical Physicist. The physicist will visit the facility for whatever length of time is necessary for the performance of these services. The tests will be performed to help ensure compliance with applicable State, Federal, and JCAHO regulations and guidelines. All tests will be documented in a formal report and submitted within two weeks of completion of the work. All quarterly requirements are to be completed in the months of November, February, May, and August. 1.Preparation of drafts for NHPP radioactive materials license applications and amendment letters. 2.Calibration of the following instrumentation: a.Quarterly calibration of the dose calibrator for linearity and accuracy. Geometrical variation will be done after repair or replacement. b.Quarterly E-dial resolution checks (full width half maximum) and Chi-square measurements on all probe devices and well counters. c.Quarterly review of daily floors and weekly bar phantom resolution checks. d.Annual calibration of survey meters and quarterly instruments check to verify proper operation. e.Annual efficiency determination for well/uptake systems used for routine wipe test evaluations. 3. Quarterly checks of all records and surveys (dosimeters, disposition records, waste disposal, floods, etc.) as required for compliance with federal and state regulations and accreditation standards. Quarterly reports will be done in November, February, May and August of each year. 4.. Quarterly review of the Quality Management program for completeness accuracy. Annual summary to be presented to the Radiation Safety Committee. 5. Provide an annual ALARA summary for the RSO. Annual summary will be presented to the Radiation Safety Committee. 6. Provide annual review of Radiation Safety Program. Annual summary to be presented to the Radiation Safety Committee. 7.Provide inservice program for radiation workers as required by federal, state and certifying boards for continuing education standards. 8.Perform semi-annual (time period not to exceed 6 months) leak test and inventories as necessary for all sealed sources. 9.Provide health physics support in all phases of the radiation protection program as required by 10D-91. 10.Provide procedures and training to ER personnel for the acceptance of radiation accident cases should it be necessary to receive this type of patient. 11.Provide dosimetry/fetal dose calculations. 12. Provide emergency evacuation times for those areas where ventilation studies are performed. MEDICAL PHYSICS SERVICES FOR DIAGNOSTIC RADIOLOGY (Annual Visit Program) The services below will be provided by a qualified Medical Physicist on an annual basis. The physicist will visit the facility for whatever length of time is necessary for the performance of these services. BRH, NCRP, JCAHO, and state and federal guidelines will be used in the performance of these tests. 1.Determine x-ray beam, light beam alignment for radiographic and fluoroscopy units. 2.Measure the table top or patient entrance dose on all fluoroscopy units. Measure photo-timed spot film exposure when possible. 3.Measure the tube head leakage (radiographic units) and/or under table scatter (fluoro units). 4.Perform a radiation scatter survey.- 5.Visual inspection of cables, operator's booth requirements, meters, and switches. 6.Determine the half-value layer on all radiographic and fluoroscopy tubes. 7.Perform mAs linearity and exposure/timer reproducibility checks on radiographic units. Photo-timed reproducibility will be checked on those units equipped with photo-timing. 8.Measure the exposure in air under fixed and photo-timed conditions where possible on all radiographic equipment. 9.Perform kVp calibration check using non-invasive measurements. 10.Determine fluoro focus and resolution. 11.C-Arm units will be checked in both radiographic and Fluoroscopy mode. The following services are included in the annual program cost: 1.Perform evaluation of all film badge records. 2.Supply patient radiation exposure charts for radiographic and fluoro units 3.Review/ provide radiation safety policies and procedures. 4. Specialized dosimetry/fetal dose calculations. The following services are available but are not included in the annual program cost: 1.Facility design/shielding calculations. Miscellaneous services included at no additional cost: 1.Unlimited phone consultation. 2.If scheduled, onsite availability during state/FDA,ACR or NHPP inspections. MEDICAL PHYSICS SERVICES FOR CT UNITS (Annual Visit) The services below will be provided by a qualified Medical Physicist on an annual basis. The tests will be performed to help ensure compliance with applicable State, Federal, and JCAHO regulations and guidelines. The physicist will visit the facility for whatever length of time is necessary for the performance of these tests. 1.Measure the CT dose profile for a head and body phantom at 10, 5, and 3 mm slices at the commonly used kVs/ 2.Calculate CT dose indexes for the common exams performed on the scanner. 3.Determine the high and low contrast resolution at 10, 5, and 3 mm slice thickness. 4.Evaluate image uniformity for any rings and artifacts. 5.Measure CT numbers for water, high contrast insert, and low contrast insert to monitor image noise. 6.Measure slice thickness accuracy for 10, 5 and 3 mm thick slices. 7.Check internal and external light positioning accuracy. 8.Check slide location/light alignment. 9.Perform a radiation scatter survey inside the scanner room, inside control booth and in the surrounding area to insure the radiation safety of personnel in the area. 10.Review the facility quality control program for compliance with JCAHO and State and Federal requirements. MEDICAL PHYSICS SERVICES FOR MRI UNITS (Annual Visit) The services below will be provided by a qualified Medical Physicist on an annual basis. The tests will be performed to help ensure compliance with applicable State, Federal, JCAHO and ACR regulations and guidelines. The physicist will visit the facility for whatever length of time is necessary for the performance of these tests. 1.Geometric Accuracy 2.High Contrast Spatial Resolution 3.Slice thickness accuracy 4.Slice Position accuracy 5.Image Uniformity 6.% Signal Ghosting Ratio 7.Low Contrast 8.Inter-slice RF Interference 9.Coil Performance a.Volume coils signal-to-noise ratio b.Volume coils image uniformity c.Volume coils Ghosting Ratios d.Surface coils signal-to-noise ratio 10.Image Artifact Evaluation 11.Magnet Visual Inspection 12.Magnetic Field Uniformity 13.Evaluation of site's Technologist QC program
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA25510RQ0472/listing.html)
- Place of Performance
- Address: Eastern Kansas Healthcare System;Topeka Campus (Colmery-O'Neil VA Medical Center);2200 Gage Boulevard;Topeka, kansas
- Zip Code: 66622
- Zip Code: 66622
- Record
- SN02213379-W 20100723/100721235550-930430dbf505a9a33fdb407a47193763 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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