SOLICITATION NOTICE
72 -- mATTRESSES & MATTRESS COVERS
- Notice Date
- 7/26/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 337910
— Mattress Manufacturing
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 48 CONS/LGC - Lakenheath, RAF Lakenheath, Unit 5070 Box 270, RAF Lakenheath, 09461-0270
- ZIP Code
- 09461-0270
- Solicitation Number
- F2P3E40175A001
- Archive Date
- 8/15/2010
- Point of Contact
- Hazel Long, Phone: 44 1638 52 2275, Shannon Brown, Phone: 441638522085
- E-Mail Address
-
hazel.long@lakenheath.af.mil, shannon.brown@lakenheath.af.mil
(hazel.long@lakenheath.af.mil, shannon.brown@lakenheath.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Combined Synopsis/Solicitation RFQ Ref: F2P3E40175A001 - Mattress & Protectors-48 CES/CEACF, RAF Feltwell Requesting Agency: 48 Civil Engineering Squadron, 48 CES/CEACF RAF Feltwell, Thetford, Norfolk, IP26 4HL, United Kingdom Purchasing Agency: 48th Contracting Squadron - 48 CONS/LGCB RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13 for specific Brand-name, "or Equal" items. Submit written quotes in reference to Request for Quote (RFQ) reference number F2P3E40175A001. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 337910, Mattress. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-42, effective 16 July 2010. Potential bidders are to quote for the supplies outlined below and the attachment to this solicitation: Quote shall include a unit and total price for the following items in one uniform currency: CLIN 0001 - Size: 36" x 74" x 7", Premium waterproof mattress cover, SOFlux OX coated nylon fabric (or equal). Allergy & Waterproof Durable Mattress Protector. Urethane coated fabric; cover zippered from end all the way down side to help ease installation; Breathable; crack resistant; fire resistant; anti-microbial/ anti-fungal; stain resistant; resistant to body heat build-up. Quantity 300 Each, Unit Price $/£____________ Total Price $/£________________ CLIN 0002 -- Size: 54" x 74" x 7", Premium waterproof mattress cover, SOFlux OX coated nylon fabric (or equal). Allergy & Waterproof Durable Mattress Protector. Urethane coated fabric; cover zippered from end all the way down side to help ease installation; Breathable; crack resistant; fire resistant; anti-microbial/ anti-fungal; stain resistant; resistant to body heat build-up. Quantity: 300 Each, Unit Price: $/£_________ Total Price $/£ __________________ CLIN 0003 -- Size: 36" x 74", Dorm innerspring mattress, SoFlux OX coated nylon fabric (or equal) cover; breathable; crack resistant, fire retardant; anit-microbial/ Antifungal; waterproof; stain resistant; 5-7 year cover life; Inner spring unit; 312 Bonnell coil 13 guage border; tempered wire used in construction; heavy durable fiber padding over the spring unit; upholstery layers overlap border rod for added protection; fire retardant foam topper. Quantity: 50 Each Unit Price: $/£_____________ Total Price $/£_____________ CLIN 0004 -- 54" x 74", Dorm innerspring mattress, SoFlux OX coated nylon fabric (or equal) cover; breathable; crack resistant, fire retardant; anit-microbial/ Antifungal; waterproof; stain resistant; 5-7 year cover life; Inner spring unit; 312 Bonnell coil 13 guage border; tempered wire used inconstruction; heavy durable fiber padding over the spring unit; upholstery layers overlap border rod for added protection; fire retardant foam topper. Quantity: 50 Each Unit Price: $/£______________ Total Price: $/£ ___________ DELIVERY: Delivery Date: __________ Delivery is prescribed as "FOB Destination" (e.g. Door-to-Door) and related delivery costs shall be accounted for by vendors in the proposed pricing of respective items to the following address; 48 CES/CEACF BLDG 73 Scampton Rd RAF Feltwell Thetford Norfolk England IP26 4HL Vendors must note to account for related delivery costs in the pricing of quoted items because there is NOT a separate contract line item prescribed per this solicitation, nor resultant contract, to account for delivery pricing. Payment may be made for individual line item entries upon acceptance of items by customer. Quote Specifics: Quotes are due to this office no later than 9:00 a.m. Eastern Standard Time, 30 July 10. Quotes may be faxed to 011-44-(0)1638-52-2189, or sent via e-mail to hazel.long@lakenheath.af.mil All quotes must include the following information: 1. Company's complete mailing and remittance address 2. Insert unit pricing into each CLIN of this solicitation and based upon respective quantities compute a total price. 3. If the Government's requested brand-name will be quoted, simply state the respective brand-name in the respective line item of this solicitation. 4. If "OR EQUAL" item(s) are quoted, a technical description of the item being quoted must be provided in sufficient detail to evaluate compliance with the requirements in the solicitation. This must include commerical product literature for the quoted item or other documents determined relevant. 5. Warranty - Items quoted shall be covered by the most favorable commercial warranties that are afforded to any customer for such items. Manufacturer's warrranties are considered to meet the Government's minimum requirement, however, vendors may choose to offer expressed warranty conditions which may represent best value for the Government. Vendors shall provide a copy of the applicable commercial warranty with each item covered by such a warranty at no additional cost to the Government. 6. Delivery Date 7. Discounts for prompt payment- if any 8. CAGE Code, Dunn & Bradstreet number (DUNS), and Taxpayer ID number (if previously obtained) 9. Quotes must be valid for a period of no less than 30 days. 10. Copy of Offeror Representations and Certifications; please see FAR 52.212-3 and its Alt 1, for additional directions. Evaluation of Quotes: In accordance with FAR 12.602(a) and FAR 13.106-2, the following is provided: EVALUATION (a) The Government intends to award a purchase order resulting from this Request for Quotation (RFQ) to the vendor whose quotation conforms to the solicitation and is considered most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: 1. Price 2. Technical acceptability - type of items which represent a high level of quality and best suits the government's requirements. 3. Warranty 4. Delivery Timeframe (b) Basis of Award: This is a competitive solicitation for quotations utilizing Best Value procedures in accordance with FAR Parts 12 and 13. The Government will award a contract to the responsible vendor whose quotation (conforming to the solicitation) will be most advantageous (e.g Best Value) to the Government. Therefore, quotations should contain the vendor's best terms, from a price, technical-specification, warranty and delivery standpoint (as indicated in FAR provision 52.212-1, Instructions to Offerors-Commercial Items, Addenda). The Government will conduct trade-offs between price, technical acceptability, warranty and delivery to determine the quote that represents overall best value and is most advantageous to the Government. For example, if discernible technical features (e.g. quality and/or warranty terms) of quoted items exceed the minimun requirements and/or more favorable delivery terms are obained, the Government may award to a higher priced vendor. Primary point of contact: Ms. Hazel Long, Contract Specialist, TEL: 01638-52-2275 or email: hazel.long@lakenheath.af.mil Alternate point of contact: Shannon Brown, Purchasing Technician, TEL: 01638-52-2085 or email: shannon.brown@lakenheath.af.mil The following clauses and provisions apply to this solicitation and are included either by reference or full text: SEE THE FOLLOWING IAW FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items (Aug 2009), Alternate I (Apr 2002)--The vendor must have completed the Online Representations and Certifications Application (ORCA) which is the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Aug 2009). The web site address is https://orca.bpn.gov/. As prescribed in 12.301(b)(2), add the following paragraph (c)(11) to the basic provision: (11) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(4) or (c)(9) of this provision.) [The offeror shall check the category in which its ownership falls]: ____ Black American. ___ Hispanic American. ___ Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians). ___ Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory or the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru). ___ Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal). ___ Individual/concern, other than one of the preceding. Federal Acquisition Regulations (FAR) Provisions: 52.212-1 Instructions to Offerors - Commercial Items (see addenda below) 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-5 Authorized Deviations in Provisions Defense Federal Acquisition Regulations (DFAR) Provisions: 252.212-7000 Offeror Representations and Certifications--Commercial Items 252.233-7001 Choice of Law (Overseas) Federal Acquisitions Regulation (FAR) Clauses: 52.201-1 Definitions 52.203-3 Gratuities 52.204-4 Printed or Copied Double-Sided on Recycled Paper 52-204-7 Central Contractor Registration 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - (Deviation) 52.232-33 Payment by Electronic Funds Transfer (EFT) - CCR 52.233-2 Service of Protest 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-13 Bankruptcy 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses Defense Federal Acquisition Regulations (DFAR) Clauses: 252.204-7004 Alternate A (Required Central Contractor Registration) 252.204-7006 Billing Instructions 252.212-7001 Contract Terms and Conditions Required to Implement Statues or Executive Orders - (Deviation) 252.255-7041 Correspondence in English 252.225-7042 Authorization to Perform 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7001 Tax Relief 252.229-7006 Value Added Tax Exclusion (United Kingdom) 252.229-7007 Verification of United States Receipt of Goods 252.229-7008 Relief of Import Duty (United Kingdom) 252.232-7003 Electronic Submission of Payment Requests 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) Air Force Federal Acquisition Regulations (AFFAR): 5352.201-9101 Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations 5352.225-9004 Submission of Offers in Other than United States Currency The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil 52.212-1 Instructions to Offerors-Commercial Items Addenda As prescribed in FAR 12.301 the following addenda is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein: INSTRUCTIONS TO VENDORS -- COMMERCIAL ITEMS (JUN 2008) *the term "solicitation" hereby references this combined synopsis solicitation* (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 611710, Educational support services. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of quotations. Submit quotations to the office specified in this solicitation on or before the date specified in this solicitation. Quotations may be submitted on this document (page 1), letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show -- (1) The solicitation number (2) The date specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the vendor; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the bidder shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Vendors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for validity of quotations. The vendor agrees to establish a firm timeframe in which the proposed price is good for. (e) Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. (i) Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotes; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government's control prior to the time set for receipt of quotes; or (C) If this solicitation is a request for quotation, it was the only quote received. (ii) However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the quote, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Quote may be withdrawn by written notice received at any time before the exact time set for receipt of quotes. Oral quotes in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile quotes, quotes may be withdrawn via facsimile received at any time before the exact time set for receipt of quotes, subject to the conditions specified in the solicitation concerning facsimile quotes. A quote may be withdrawn in person by a vendor or its authorized representative if, before the exact time set for receipt of quotes, the identity of the person requesting withdrawal is established and the person signs a receipt for the quote. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotations as described in FAR 13.106-2. Therefore, the vendor's initial quote should contain the vendor's best terms from a price, technical acceptability, and past performance standpoint. The Government may accept other than the lowest quote and waive informalities and minor irregularities in quotes received. (j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The vendor shall enter, in the block with its name and address on the cover page of its quotation, the annotation ``DUNS'' or ``DUNS +4'' followed by the DUNS or DUNS +4 number that identifies the vendor's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the vendor to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the vendor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A vendor within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A vendor located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The vendor should indicate that it is a vendor for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of a quotation, the vendor acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the vendor does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Vendors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (End of Provision) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. ATTACHMENT 1. Contractor shall provide, to the best commercial standard, the labor, tools, personnel, transportation and consumables for the supply of the requirements listed. The items shall be delivered to Building 73, RAF Feltwell, IP26 4HL by the successful contractor. 2. Delivery to be completed within 90 days of contract award. Payment may be made for individual CLIN upon acceptance of items by the customer. CLIN quantitiy must be complete and acceptable before submission of invoice for payment. 3. List of required items as on this Combined Synopsis/Solicitation. 4. The award will be based on a ‘best value determination' which will not necessarily be the lowest price. 5. Business Hours: Building 73 operate the following business hours: Monday 0900-1500 Tuesday 1000-1500 Wednesday 0900-1500 Thursday 0900-1500 Friday 0900-1400 Delivery must be effected within these times allowing extra time to obtain enrty to RAF Feltwell. 6. The contractor is not required to deliver on the following days: Christmas Day, Boxing Day, New Year's Day, Maundy Thursday (afternoon only), Good Friday, Easter Monday, May Bank Holiday, Spring Bank Holiday, August Bank Holiday. National holidays subsequently declared by Her Majesty's Government shall likewise be considered official holidays. 7. Points of contact: For scheduling of deliveries and deliveries, Warehouse Management Office, +44 1638 537471. General enquiries: Inventory Management Office, +44 1638 527180.
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- Place of Performance
- Address: RAF Feltwell, Norfolk, England, United Kingdom
- Record
- SN02218333-W 20100728/100726235611-e2bec291388f17b789c265a96d9d7d3d (fbodaily.com)
- Source
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