SOLICITATION NOTICE
V -- Hotel and Conference Room in Albuquerque, New Mexico
- Notice Date
- 7/7/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;VISN 18;6950 E Williams Field Rd;Mesa AZ 85212
- ZIP Code
- 85212
- Solicitation Number
- VA25810RQ0227
- Response Due
- 7/14/2010
- Archive Date
- 8/13/2010
- Point of Contact
- Joshua Pearlman
- Small Business Set-Aside
- N/A
- Description
- CON120 Albuquerque This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number (VA-258-10-RQ-0227) is being issued as Request for Quotations (RFQ) using Simplified Acquisition Procedures under FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-43. This requirement is unrestricted under NAICS Code 721110, Size Standard $7,000,000. Interested parties must quote on all line items. Partial quotes will not be accepted. Only one (1) award will be made as result of this combined synopsis/solicitation. REQUIREMENTS: Department of Veterans Affairs VISN 18 (CON 120 Training), 6950 E. Williams Field Rd., Mesa, AZ 85212 has a requirement for lodging, parking, and meeting space in Albuquerque, New Mexico August 8 - 21, 2010. The contractor must be able to provide lodging and parking accommodations for 20-25 people along with a meeting space that can accommodate from 30-35 people. Rooms provided for lodging shall be private rooms with adequate toilet facilities. The contractor must be able to provide all requirements specified for conference needs below. The required meeting space shall include a LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels, open square or round tables to accommodate 30-35 people, and 2 additional tables located in the front and back of the room. Audio/visual support for equipment setup will be required. The hotel must provide lodging rates within the Government per diem rate or lower for the area. VISN 18 reserves the right to conduct an on-site inspection of offered facilities. The proposed hotel's physical location must be in zip code 87106. The proposal should also include information about any transportation that is provided by the hotel along with the specifications of the transportation (radius of service, hours of service, etc.). Each conference attendee will be responsible for calling the hotel and making their own reservations and securing the reservation on their own credit card. The hotel should provide a cutoff date by which the reservations must be made to avoid paying for rooms not reserved for the training dates. To be eligible for award under this solicitation, the hotel facility shall be listed with its current status on the Central Contractor Register (www.ccr.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). Offers proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.). Hotel must be able to accommodate any special requirements associated with the aforementioned acts. Additionally, contractor must comply with Veterans Administration Informational Letter (IL) 90-01-9 Dated Sept. 5, 2001. Offerors are requested to submit a minimum of 3 references that can be contacted to verify past performance. The facility must have a 3 Diamond AAA rating or better (according to the AAA Diamond Ratings System). The Government will only pay for actual rooms used. The Government is not responsible for long-distance phone calls, movie rentals, internet fees and room service charges. All offers must either be accompanied by Representations and Certifications or the offeror must be currently registered in ORCA at website https://orca.bpn.gov/. Statement of Work CLIN 0001Sunday August 8, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 25 parking spaces$ ________ CLIN 0002Monday August 9, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0003Monday August 9, 2010 Reception Table - Outside General Session Room. 7:30 am to 8:00 am. Event Signage (CON 120 Training) $ ________ CLIN 0004Monday August 9, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0005Monday August 9, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0006Tuesday August 10, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0007Tuesday August 10, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0008Tuesday August 10, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0009Wednesday August 11, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0010Wednesday August 11, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0011Wednesday August 11, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0012Thursday August 12, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0013Thursday August 12, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0014Thursday August 12, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0015Friday August 13, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0016Friday August 13, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0017Friday August 13, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0018Saturday August 14, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 25 parking spaces$ ________ CLIN 0019Sunday August 15, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 25 parking spaces$ ________ CLIN 0020Monday August 16, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0021Monday August 16, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0022Monday August 16, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0023Tuesday August 17, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0024Tuesday August 17, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0025Tuesday August 17, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0026Wednesday August 18, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0027Wednesday August 18, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0028Wednesday August 18, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0029Thursday August 19, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0030Thursday August 19, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0031Thursday August 19, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLIN 0032Friday August 20, 2010 Maximum 25 Lodging rooms, Non Smoking, One King Bed, Two Double Beds, or Two Queen Beds. Maximum 35 parking spaces$ ________ CLIN 0033Friday August 20, 2010 General Session Room 8:00 am to 4:30 pm. Open Square seating or Round Table to accommodate 30-35 attendees. 2 additional rectangular tables in the front & back of the room $ ________ CLIN 0034Friday August 20, 2010 Audio Visual Requirement: In the General Session Room: LCD projector or equivalent linked to a CD/DVD drive, Projection screen for multi day Powerpoint & DVD presentation with sound (external speakers), 2 flipcharts on easels8:00 am to 4:30 pm. $ ________ CLAUSES INCORPORATED BY REFERENCE: The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/ (FAR) and http://www1.va.gov/oamm/oa/ars/policyreg/vaar (VAAR); 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) 52.212-2 Evaluation -- Commercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical Capabilities A. Availability of preferred date(s)/timeframe; B. Location; C. Accommodations, to include conference room space, and parking for attendees; D. A/V capabilities; 2. Past Performance; and 3. Price/Availability of per diem rates or lower discount. The evaluation factors are listed in descending order of importance. Technical factors and past performance, when combined, are significantly more important, when compared to price. 52.212-3 Offeror Representations and Certification - Commercial Items (AUG 2009); 52.212-4 Contract Terms and Conditions Commercial Items (MAR 2009); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (APR 2010); 52.222-3 Convict Labor (JUN 2003); 52.222-21 Prohibition of Segregated Facilities (FEB 1999); 52.222-26 Equal Opportunity (MAR 2007); 52.222-36 Affirmative Action For Workers With Disabilities (JUN 1998); 52.222-41 Service Contract Act of 1965 (NOV 2007); 52.225-1 Buy American Act - Supplies (FEB 2009); 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008); 52.232-34 Payment by Electronic Funds - Other than Central Contractor Registration (MAY 1999); 52.233-2 Service of Protest (SEP 2006) 52.204-7 Central Contractor Registration (APR 2008); 13.5 ADDENDUM - ADDENDUM to FAR 52.212-5 Instructions to Offerors - Commercial Items Sub-Part 13.5 Test Program VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); VAAR 852.233-71 Alternate Protest Procedure (JAN 1998); VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008); VAAR 852.273-74 Award Without Exchanges (JAN 2003). PROPOSAL REQUESTS: All requests for a solicitation package must be submitted in writing to Joshua Pearlman by email: Joshua.Pearlman@va.gov or fax to (480) 325-3111. Please include with your completed solicitation package all price, descriptive literature, and technical proposals. Completed proposals and informational materials shall be due no later than 5 PM PST on 07/14/2010.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25810RQ0227/listing.html)
- Record
- SN02197607-W 20100709/100707234440-66084d80a52439b94143e21d859c13a2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |