SOLICITATION NOTICE
V -- NCO WORKSHOP 27-29 AUG 2010
- Notice Date
- 8/2/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USAR Center-Dix, 5418 South Scott Plaza 3rd Floor, Fort Dix, NJ 08640-5097
- ZIP Code
- 08640-5097
- Solicitation Number
- W91QZD0172N027
- Response Due
- 8/4/2010
- Archive Date
- 10/3/2010
- Point of Contact
- Theresa M Eckstein, 609-562-2185
- E-Mail Address
-
USAR Center-Dix
(theresa.m.eckstein@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. REQUEST FOR QUOTE Theresa Eckstein Contract Specialisttheresa.m.eckstein@us.army.mil Mission & Installation Contracting CenterTele# 609-562-2185 5418 South Scott Plaza, Fort Dix, NJ 08640FAX# 609-562-6933 1. The Army Contracting Agency (ACA), Army Reserve Contracting Center (ARCC) Mission and Installation Contracting Command - U.S. Army Reserve (MICC USAR) intends to procure lodging and associated services for the dates and in the quantities as listed below and on the embedded Statement of Work (SOW). The anticipated contract award will be a competitively-awarded, Firm-Fixed Price type contract. The period of performance is 27 29 August 2010. The information requested below is required for proposal consideration: TOTAL QUOTE: $ Contractor Name: POC: Telephone #: E-mail address: Fax#:Address: Quote Due Date: 12:01 PM on 04 Aug 2010.Payment Terms: DUNS #:Tax ID #: CAGE Code:Business Size: Small or Large (Circle One) 2. Your quote MUST list your DUNS number, CAGE code, and Federal TIN with Company name, Point of Contact and phone number. All contractors must complete their ORCA registration before contract award. Contractors who have not completed their ORCA registration are to visit https://orca.bpn.gov/. 3. All invoices subject to payment by the Defense Accounting and Finance Office shall be submitted through Wide Area Workflow (WAWF). WAWF is the Governments mandatory payment method. Vendors/contractors are to be registered in WAWF to receive payment through electronic funds transfer (EFT). If you are not currently registered in WAWF, please visit the following web-site: https://wawf.eb.mil/ to complete your registration. Additional instructions for WAWF registration are listed below. 4. In accordance with FAR 52.212-2, the Government will award a purchase order contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following evaluation factors shall be used to evaluate offers: Technical (Facility Assessment consisting of cleanliness, security, amenities, availability of meeting space & rooms to support conference requirements), Location and Price. Award will be based on the best value to the Government. Best value is based on the above criteria in the following manner: Technical is somewhat more important than Location which is somewhat more important than Price. 5. PLEASE PROVIDE A RESPONSE BY 12:01 PM on 04 Aug 2010. Quotes are to be emailed to Theresa Eckstein, Contract Specialist at theresa.m.eckstein@us.army.mil. Please direct all questions about this request for quote to the Contract Specialist at the telephone number listed above. ITEM NOSUPPLIES/SERVICESQTYUNITUNIT PRICEAMOUNT 0001SLEEPING ROOMS500Each $$ Lodging Double Occupancy: CHECK IN: 27 AUGUST 2010 CHECK OUT: 29 AUGUST 2010 250 Standard Double Occupancy Rooms. Guest services shall include: early check-in must be available, No smoking rooms required, on-site & nearby parking, on-site & nearby restaurants. Guest rooms and personal expensed items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc&will be paid for by the guest and shall not be billed under the resultant purchase order. Refer to paragraph (1) of the embedded Performance Work Statement (PWS) for the lodging requirements. All prices MUST include all applicable taxes, fees, gratuities, commissions and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. HOTEL SHOULD ONLY BILL FOR ACTUAL ROOMS USED NET AMT$ ITEM NOSUPPLIES/SERVICESQTYUNITUNIT PRICEAMOUNT 0002Audio Visual Package1PKG $$ 3- 9x12 (minimum) screens (2 for main conference rooms and 1 for breakout room) 2- LCD projectors (one in each room) 1- distribution amplifier to split image in main conference rooms 2- wireless microphones (one fore each room) 1- internet access in main conference room All prices MUST include all applicable taxes, fees, gratuities, commissions and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT NET AMT$ ITEM NOSUPPLIES/SERVICESQTYUNITUNIT PRICEAMOUNT 0003CONFERENCE ROOM3PKG $$ Conference room: General Session, Friday, 27 August 2010, 1300 1900, linen covered 8-10 man round, for 300 attendees, 3 extra 6 foot covered tables in front of room. Breakout Session, Friday, 27 August 2010, 1300 1900, linen covered 8-10 man round tables, for 50 attendees. Operations Center, Friday, 27 August 2010, 1000 1500, 2- 6 foot rectangle, linen covered tables, for 4 attendees out side of main conference area. General Session, Saturday, 28 August 2010, 0800 1900, linen covered 8-10 man round tables, for 300 attendees, 3 extra 6 foot covered tables in front of room. Breakout Session, Saturday, 28 August 2010, 0800 1900, linen covered 8-10 man round tables, for 50 attendees. Operations Center, Saturday, 28 August 2010, 0800 1900, 2- 6 foot rectangle, linen covered tables, for 4 attendees out side of main conference area. General Session, Sunday, 29 August 2010, 0800 1300, linen covered8-10 man round tables, for 300 attendees, 3 extra 6 foot covered tables in front of room. Breakout Session, Sunday, 29 August 2010, 0800 1300, linen covered 8-10 man round tables, for 50 attendees. Operations Center, Sunday, 29 August 2010, 0800 1300, 2- 6 foot rectangle, linen covered tables, for 4 attendees out side of main conference area. Refer to the embedded PWS for the conference room requirement. All prices must include all applicable taxes, fees, gratuities, commissions and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT NET AMT$ NET AMT$ Section Inspection and Acceptance INSPECTION AND ACCEPTANCE will be performed by the Government. Section Deliveries and Performance DELIVERIES AND PERFORMANCE FOB Destination List of Past Performance References: Please provide POC name, address, phone number and email address (if available) 1.) 2.) 3.) Signature: Date: PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the Internet: http://farsite.hill.af.mil or http://www.arnet.gov/far/): FAR 52.204-7, Central Contractor Registration; the provisions at 52.212-1, Instructions to Offerors Commercial Items and Addendum to FAR Clause52.212-1 applies to this acquisition. Paragraphs (d), (e), (h), and (i) are hereby deleted from FAR 52.212-1; FAR 52.212-2 Evaluations Commercial Items, FAR 52.212-3, Offeror Representatives and Certifications Commercial Items apply to this acquisition and offeror(s) must include completed copies with their quote. FAR 52.212-3 and DFAR 252.212-7000 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representation and Certification Application (ORCA). Offerors are required to indicate whether they will accept the Government credit card as a method of payment. The clause at 52.212-4, Contract Terms and Conditions Commercial Items applies to this acquisitions and the following addendum applies: The following paragraphs are hereby deleted from the FAR Clause 52.214-4: (h), (j), (n), and (p); FAR 52.247-34, F.O.B. Destination. The following FAR clauses apply to this solicitation and are incorporated in full text; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes of Executive Orders Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.219-6; FAR 52.219-28; FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.232-33, Payment by Electronic TransferCentral Contractor Registration; FAR 52.252-2, Clauses Incorporated by Reference. The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this request for quote, and subsequent contract, and are incorporated by reference: DFARS 252-204-7004 Alt A, Required Central Contractor Registration (52.204-7) Alternate A; 252.201-7000, Contracting Officers Representative. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.246-7000, Material Inspection and Receiving Report. WIDE AREA WORK FLOW (WAWF) PROGRAM In March 2003, the Department of Defense Federal Acquisition Supplement (DFARS) subpart 232.70 Electronic Submission and Processing of Payment Requests was issued. In accordance with this, we are excited about the deployment of a new system, Wide Are Work Flow Receipt and Acceptance (WAWF-RA). This Electronic Commerce (E-Commerce) system will benefit both you and the Air Force as we partner with each other in the implementation of this new way of conducting business. It is also important to note that in addition to this, the Department of Defense (DoD) Appropriations Act of 2001, Section 1008 Electronic Submission and Processing of Claims for Contract Payments, requires that any claim for payment under a DoD contract shall be submitted in electronic form. The full text is found on the Defense Finance and Accounting Service (DFAS) web site http://www.dod.mil/dfas/legislative/ and in 10 U.S.C Chapter 131. WAWF-RA is designed to automate commercial invoices and government receiving reports in a web-based, paperless environment. WAWF-RA allows vendors to create and instantaneously submit invoices and receiving reports directly to DFAS and/or government receivers from any location in the world. Once documents are submitted, vendors are afforded full viewing capability and are able to monitor document status from submission to acceptance and processing by the DFAS payment office. WAWF-RA utilizes e-mail to notify all parties involved in the payment process of the current status of each document; thus eliminating U.S. mail lag-time. Since documents will now be entered and stored in a database, there is no need for multiple copies. They cannot be lost or misplaced, and are viewable by all necessary parties during the entire payment process via a secure web site. Changes to rejected documents can be easily made and resubmitted on-line - - no more re-typing, resending, or re-faxing. Discounts become available on the first day of the discount period instead of being lost due to paperwork shuffling and postal delays. WAWF-RA should speed up the vendor payment process and get you your money faster. There are no costs involved to get you started. Registration and software are provided FREE OF CHARGE and we will be available to assist you in every step of the way. To get started, your company will need a user ID and password for accessing the WAWF-RA system. This can be obtained by visiting the WAWF-RA website at https://wawf.eb.mil/ and following the instructions under Help with registration for access to WAWF-RA. Under About WAWF RA, you will also find links for Functional Information, Setting Up Your Machine, Accessing Web Based Training, and Frequently Asked Questions. Additionally, we have attached a Wide Area work Flow Receipt and Acceptance (WAWF-RA) Vendor Instructions, Installation, and Registration Checklist. Should you have questions about the WAWF-RA system or the website, please dont hesitate to contact a Defense Information Systems Agency (DISA) customer support representative toll-free at 1-866-618-5988 or e-mail them at cscassig@ogden.disa.mil. (Please include WAWF in the subject line of all e-mail requests.) Wide Area Work Flow Receipt and Acceptance (WAWF-RA) Vendor Instructions Installation and Registration Checklist Completion of all instructions contained in this checklist must be accomplished prior to activation of the firm and user accounts. 1.Check Central Contractor Registration System (CCR) to see if your company is registered. "If you are registered in CCR, please go to Step 3 below. "For help with registration in CCR, contact CCR Helpdesk, 888-227-2423 or 269-961-4725, e-mail CCR@dlis.dla.mil, or see the CCR Handbook at http://www.ccr.gov/handbook.cfm. 2.Register with Central Contractor Registry (CCR). "All vendors desiring to bid on goods or services in support of Department of Defense (DoD) must be registered in the CCR at http://www.ccr.gov/. "Ensure that all mandatory fields are completed in your new CCR account (i.e., Telephone/FAX number, Data Universal Numbering System (DUNS) and/or Commercial and Government Entity (CAGE) codes, North American Industry Code Systems (NAICS) codes, etc.). "Note: All contractors are required to update their CCR registration annually. Failure to do so will result in suspension of the account, which will prevent or delay awarding DoD contracts and payments to your firm. 3.Establish an Electronic Business Point of Contact (EB POC). "The next step is to ensure that you have identified an EB POC for your company. You are required to establish both a primary and alternate EB POC for each CAGE/DUNS code assigned to the firm. "To see if an EB POC is listed for your company, go to http://www.ccr.gov/http://www.ccr2000.com/ and click on Search CCR. Where prompted, enter the DUNS or CAGE or Company Name and click Submit Query. If you are presented with a list of DUNS numbers, you will need to pick the specific location and click on the DUNS. "Scroll to the bottom of the Inquiry Results page. There you can see if anyone is listed as the EB POC. If no one is listed, your company has not identified an EB POC yet. If you see that there is no one listed as your companys EB POC, you need click on Update or Renew Registrations Using TPIN to add it. "Each vendor organization may establish up to two EB POCs (primary and alternate) for each Cage/DUNS combination. "The EB POC will be responsible for authorizing access to employee(s) of the vendors organization to view and/or modify data submitted on behalf of the vendor. "Update NAICS codes developed by the Census Bureau, which replaced the Standard Industrial Classification (SIC) codes. Until NAICS codes are updated, update will not be complete. For more info on NAICS codes, visit: http://www.census.gov/epcd/www/naics.html 4. Determine if your organization will designate a Group Administrator (GAM) (Proceed to paragraph 5 if you are not going to designate a GAM). "In medium to large sized companies, there may be a need to establish more than one GAM. "A GAM determines who has access to the WAWF-RA vendor account. "The initial GAM shall be the person designated as the EB POC. To appoint additional GAMs, each vendor must submit an official appointment letter signed by the EB POC. "The appointment letter should be faxed to the WAWF-RA Customer Support Center. "The Group Administrators Manual is available for reviewing to all WAWF-RA registered users. "The GAM Manual can be found in the Software Users Manual link within the WAWF-RA application. 5. Establish an organizational email address "All records created in WAWF-RA are stored in a virtual file folder and as status is updated or changes the system generates an email notification to applicable individuals identified in the firms organizational email account. "The GAM or EB POC shall provide the organizational email to the WAWF-RA Customer Support Center. "Ensure that your firms organizational email address is operational and can receive email from WAWF-RA prior to registering your email address with the WAWF-RA Customer Support Center. "Note: If you do not set up an organizational email address, the personal email address of the first person who self-registers from your firm (CAGE/DUNS code), will be designated as the organizational email address for your firm. 6. Set up PCs to access WAWF-RA "Set up the PCs of your organizations users to access WAWF-RA. "Select the Setting Up Your Machine link on the WAWF-RA home page for more information: https://wawf.eb.mil/Instr.html. 7. Have all users self-register on the WAWF-RA web site "Every user for your firm must self-register on the WAWF-RA web site by completing the online registration form. "Select the Self Register link on the WAWF-RA home page and follow the instructions. "Users may access WAWF-RA with either a User ID/Password combination or a PKI certificate. Users who want to use a PKI certificate must obtain it before self-registering. "PKI Certificates may be obtained from one of the approved Interim External Certificate Authorities: Operational Research Consultants Inc. http://eca.orc.com, Digital Signature Trust Co. http://www.digsigtrust.com/home.html, or Verisign: http://www.verisign.com. The web sites provide the instructions needed to acquire a PKI Certificate. "If further assistance is needed, contact the WAWF-RA Customer Service Center. "Note: Registrations will not be activated until the WAWF-RA Customer Support Center receives an email from the EB POC/GAM as registered in the CCR data- base. 8. Follow-up (if necessary). "If your (GAM or user) account hasnt been activated within 2 business days of self-registering contact the WAWF-RA Customer Service Center: COMMERCIAL 801-777-3282, Option 8 DSN 777-3282 Option 1 FAX Commercial: 801-605-7453 DSN: 388-7543 Email: cscassig@ogden.disa.mil Note: Reference WAWF in email Subject line. WIDE AREA WORKFLOW RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area Work Flow Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Indianapolis through the DFAS Centralized Customer Service number 888-332-7366 (select option 2) or faxed to (877) 701-5069. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html. THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. CONTRACT NUMBER: W91LV2-10-X-0XXX DELIVERY ORDER NUMBER: N/A TYPE OF DOCUMENT:COMBO CAGE CODE: ISSUE BY DODAAC:W91LV2 ADMIN DODAAC:W91LV2 INSPECT BY DODAAC:W8129J SERVICE ACCEPTOR / SHIP TO:W8129J LOCAL PROCESSING OFFICE:W91LV2 PAY OFFICE DODAAC:HQ0105
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FBO.gov Permalink
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- Place of Performance
- Address: USAR Center-Dix 5418 South Scott Plaza 3rd Floor, Fort Dix NJ
- Zip Code: 08640-5097
- Zip Code: 08640-5097
- Record
- SN02225197-W 20100804/100802234754-9979e3b758f41f9b510bb660d5c3360b (fbodaily.com)
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