SOURCES SOUGHT
74 -- Request for Two Integrated Mailing System
- Notice Date
- 8/19/2010
- Notice Type
- Sources Sought
- NAICS
- 333999
— All Other Miscellaneous General Purpose Machinery Manufacturing
- Contracting Office
- Rock Island Contracting Center (RI-CC), ATTN: AMSAS-AC, Rock Island, IL 61299-6500
- ZIP Code
- 61299-6500
- Solicitation Number
- W52P1J10S0BLK
- Response Due
- 8/25/2010
- Archive Date
- 10/24/2010
- Point of Contact
- Bridget, 3097820896
- E-Mail Address
-
Rock Island Contracting Center (RI-CC)
(bridget.l.kramer@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a sources sought notice for planning purposes only and shall not be construed as a Request for Quote or as an obligation on the part of the Government. The Government does not intend to award a contract on the basis of this market survey or otherwise pay for information solicited. The Government will utilize this information provided only to develop the acquisition strategy for future requirements. The Defense Logistics Agency (DLA) Rock Island, IL is potentially seeking two (2) integrated mailing systems along with maintenance/repair and training in support of these systems. These systems shall comprise of at least four main components; address cleansing module, mail merge module, folder/inserter module, and address tracking module. The mail-cleansing module must be able to perform the following: 1.Scan the addresses in a comma-delimited file, and ensure that those addresses comply with all postal requirements for obtaining USPS Presort discounting (CASS, PAVE, Intelligent Mail Barcode, NCOA). 2.Ensure CASS certification and NCOA compliance of all addresses in a comma-delimited file via an automated process. The mail-merge module must be able to perform the following: 1.Merge each record in a comma-delimited mailing list with a digital template in PDF format, creating a 1-5 page letter in PDF format, ready to transfer to a printer for reproduction. 2.Merge data with a digital template at a rate of at least 50,000 pieces per hour. 3.Be able to process at least 2 million records in a mailing list. 4.Generate OMR, linear bar codes, and Intelligent Mail Barcodes (IMB) to accompany each address merged with a digital letter. 5.Place, upon request, a machine-readable sequential ID on each merged letter. 6.Upon completion of data merging, generate a report listing, at a minimum, the number of records merged and each record that could not be merged. The folder/Inserter machine must be able to perform the following: 1. Accept stacks of up to 5,000 8 x 11 sheets of varying stock weights to be inserted into envelopes. 2.Accept stacks of up to 2,500 envelopes. 3.Include an insert stacker that folds and places inserts into envelopes along with letters. The insert stacker shall hold 5,000 8.5 X 11 inserts. 4.Have a throughput speed of at least 20,000 envelopes per hour for the feeding, folding in thirds, and insertion into an envelope of one 8.5 X 11 sheet of paper. 5.Collate 5-page sets, fold (letter fold in thirds) and insert into envelopes at a rated speed of at least 4,000 envelopes per hour. 6.Offset stack final output by groupings of zip codes. 7.Have a high capacity output tray or conveyor that will accommodate a minimum of 2,000 completed envelopes. 8.Permit all system functions to be controlled from a monitor and keyboard. 9.Possess the ability to capture job settings in order that a process can be instantly replicated once a job has been programmed. 10.Possess a maximum footprint of no more than 15 x 15 or 225 square feet 11.Be modular and upgradable. 12.Require no more than one operator. 13.Be linkable to a network via a network interface card (NIC) that is Cat5e or Cat6 compliant, and be IPv4 complaint with scalability to IPv6. 14.Have an inline postal meter that can apply postage and the Intelligent Mail Barcode (IMB) directly, at high speeds, onto mail pieces. 15.Provide full printer-driver support for any networked printing device (with Windows print drivers). 16.Keep track of each letter (or sheets within a letter) to be inserted into an envelope using OMR, linear bar code reader technology, or intelligent mail barcodes (IMB), and maintain a database of documents tracked. 17.Provide the option to halt machine operations when detecting a skip in machine-readable sequential IDs or a duplicate letter. The Address Tracking Module shall: 1.Provide for on-the-fly viewing of barcodes (with specifications) and real time reporting of the status of each addressee and system process. 2.Provide detailed reporting features as to the status of each addressee listed on a comma-delimited file to be kept as documentation of completion of each step in the process. 3.Maintain a log of error events and account for all documents. 4.Provide the ability to customize reports as needed. Any resulting contractor will be responsible for ensuring that these machines are operational for at least 98% of the 16 hours a day that these machines are expected to be in use. Additionally, any maintenance and repair work must be performed between the hours of 7:00 a.m. through 12:00 a.m. midnight. Contractor would be expected to respond to any on call/emergency call within four hours of notification. Additionally, any resulting contractor will also be required to provide sufficient training to ensure that operators have a full understanding of machines functions. It is anticipated that this training will be for a minimum of four hours for at least two person designated by the COR per device within three days of installation of each device. This training should include how to use all options of the machine and go over day to day uses. Network Capabilities: The contractor would be required to: 1.Provide devices capable of operating in various network environments. All digital devices are to be connected to Local Area Networks (LANs). The contractor will provide a specific Digital Site Survey which will be used to identify network environments and ensure that correct network controllers are installed to meet DLA requirements at each end location. 2.Upon installation of the Integrated Mailing System, provide a minimum of two (2) hours of technical and analyst support to agency network administrator for each system installed. Support may be requested for the physical and software interface of the controller/production device to the customer's network. Support will be provided for network configurations based on agency hardware/software and initial Digital Site Survey provided prior to date of installation. 3.Provide technical assistance to the DLA IT team in creating and maintaining a secure configuration of the contractor's equipment in order to meet the requirements of the appropriate DOD Security Technical Implementation Guidelines (STIG) within 90 days of the contract award. (Reference: http://iase.disa.mil/stigs/stig/index.html) 4.For equipment to be connected to Department of Defense LANs: Warrant that proposed product specifications and security and data access architecture have either been addressed in a System Security Authorization Agreement (SSAA) and/or are ready for evaluation in the applicable phases of the DOD Information Technical Security Certification and Accreditation Process. 5.Ensure all devices and/or components thereof are certified and fully accredited (or have interim approval) to operate by the DAA (Designated Approval Authority) under DITSCAP within 90 days of the order. If the devices/components cannot obtain the full certification/accreditation within the 90 day period, the contractor agrees to waive any early termination/cancellation fees and will remove the equipment at no cost to the government. 6.If requested by the COR, provide equipment and engineering assistance to the DOD specified testing facility to obtain required certification of functionality or vulnerability scans (e.g. Eye Retina). 7.Certify all devices being installed on DOD networks operate on and coexist on a network supporting Internet Protocol Version 4 (IPv4) only, Internet Protocol Version 6 (IPv6) only, or a hybrid of IPv4 and IPv6, 8.If not initially IPv6 compliant, the contractor will provide a migration path and commitment to upgrade to IPv6 for all application and product features by June 2008 at no additional cost to the government. 9.Have available contractor/vendor IPv6 technical support for implementation and fielded product management of equipment at no additional cost to the government. (Reference OMB Memorandum 05-22:www.whitehouse.gov/omb/memoranda/fy2005/m05-22.pdf) The contractor would be required to provide devices/components that: 1.Have the capability of turning on and off any nonessential ports and protocols. 2.Are limited to one of the following DLA approved operating systems: "Microsoft Windows 7 "Microsoft Windows XP "Microsoft Windows 2003 Server "Microsoft Windows 2003 Advanced Server "HP-UX 11.0/11i 3.If operating Microsoft Windows XP, be upgradeable to Windows 7. Interested parties must include a capability statement as well as point of contact that can provide information as requested. To be considered in the development of the acquisition strategy for these products and services, information must be submitted by close of business 25 August 2010. Any response to this sources sought notice should reference the following: DLA Integrated Mailing System. Please submit to: US Army Rock Island Arsenal Contracting Center, ATTN: CCRC-IGB, Mrs. Bridget Kramer, Bldg. 90, 1 Rock Island Arsenal, Rock Island, IL 61299 or by email, bridget.l.kramer@us.army.mil.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/381fe89c6d6a358f6b1a28e22b15861f)
- Place of Performance
- Address: Rock Island Contracting Center (RI-CC) ATTN: CCRC-IGB Rock Island IL
- Zip Code: 61299-6500
- Zip Code: 61299-6500
- Record
- SN02246945-W 20100821/100819235435-381fe89c6d6a358f6b1a28e22b15861f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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