SOLICITATION NOTICE
23 -- Durable Medical Equipment Storage, Minor Repair, and Delivery Services
- Notice Date
- 8/19/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- Department of Veterans Affairs;Service Area Office East-NCA 8;Tres Rios Blvd;27 Gonzalez Giusti Ave, Suite 600;Guaynabo PR 00968
- ZIP Code
- 00968
- Solicitation Number
- VA24810RP0585
- Response Due
- 8/31/2010
- Archive Date
- 9/30/2010
- Point of Contact
- Socary Rodriguez
- E-Mail Address
-
e
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This solicitation is issued as a Request for Proposal (RFP); solicitation number is VA-248-10-RP-0585.. This announcement constitutes the only solicitation and a written solicitation will not be issued. The North American Industry Classification System (NAICS) code is 492110 with a size standard of $25 million.. This procurement is 100 % SET ASIDE FOR WOMEN OWNED SMALL BUSINESS. All prospective offerors must be actively registered in the Central Contractor Registry (CCR) and ORCA (Online Representations and Certifications Application. Offerors may register online at www.ccr.gov and on https://orca.bpn.gov. Lack of registration in CCR and ORCA will qualify the contractor as ineligible for award. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-44.. I. STATEMENT OF WORK Scope of Contract: The Veterans Affairs Caribbean Healthcare System in San Juan, Puerto Rico ( śVA ť) requires contractors to provide all necessary labor, facilities, and management to perform pick-up and delivery services, set up and disassembly, minor repair, inventory management, and storage of Government-Owned Durable Medical Equipment/Accessories (DME) for VA beneficiaries of the VISN 8 Department of Veterans Affairs Caribbean Healthcare System facilities listed herein, San Juan VAMC, Mayaguez OPC, Ponce OPC, Arecibo, Guayama, St. Croix, St.Thomas and Utuado.. Period of Performance: The contract effective period shall be for a six (6) month base period contract. The Government contemplates one (1) option period that consists of a six (6) months time frame. Period of performance will start on October 1, 2010 to March 31, 2011.. General: Background: The Department of Veterans Affairs Caribbean Healthcare System has a requirement for storage, delivery and set up of Durable Medical Equipment (DME) for a period of one base year.. Scope of Work:. The Contractor shall provide delivery and pick-up, receiving, storage, set-up, assembly; take-down, disassembly, installation, instructions, sanitizing, repair and maintenance of VA owned DME to eligible VA beneficiaries as required by the San Juan Prosthetic and Sensory Aids Service. Services provided shall be all inclusive of deliveries and transportation to include set-up/delivery of equipment, safety inspections, and in-service training/education for beneficiaries, in accordance with sound industry practice, and the terms and conditions of the contract. The Contractor shall be responsible for:. 1. Providing adequate care of Government owned DME equipment in its possession or control from the time of receipt until properly relieved of responsibility. 2.Providing equipment maintenance, 3.Utilizing a proven inventory management system 4.The removal of Government-owned DME to storage, or its contemplated transfer, does not relieve the Contractor's responsibility.. Contractor Requirements:. 1. Service Area: Contractor shall have a physical location in the San Juan Metropolitan area close to VAMC San Juan, which houses the service office, warehouse, dispatch of vehicles and other functions related to the performance of services requested. The contractor will be responsible for providing all requested services to all counties of Puerto Rico as well as service to the islands of St. Thomas and St. Croix.. 2. Joint Commission Accreditation: The contractor does not have to be JC accredited, however they must meet the JC standards and maintain those standards during the duration of contract. If the contractor fails to meet the JC standards the contract may be terminated. During a visit from JC the contractor is found to have deficiencies that impact the hospitals accreditation the contractor will be afforded the same opportunity to correct the deficiency as the JC provides the hospital. The COTR must receive immediate notification of any return visits by the JC and written document of all findings within 36 hours following the visit. The aforementioned applies to any subcontractor or branches performing work under the terms of this contract... 3. Experience: Contractor must have a minimum of two (2) years experience in storage, delivery, set ¬up, education, maintenance and pick-up of Durable Medical Equipment related to the requirements contained herein, or in a related field.. 4. Branches/Agents: If the bidder maintains branches and/or agents through whom business may be transacted, the contractor must submit a list thereof with the bid. If awarded a contract, they must transmit all information concerning the agreement between such branches and/or agents authorizing and instructing them to furnish supplies and/or services covered.. a. Human Services Office of Inspector General's (HSS): No contract will be awarded nor payment made to any individual or entity that appears on the HSS Office of Inspector General's (HSS/01G) List of Excluded Individuals/Entities.. b.Health Insurance Portability and Accountability (HIPAA) Compliance - Act of 1996: The successful Contractor shall be required to be in compliance with HIPAA requirements.. Definitions: AIDS - Acquired Immunodeficiency Syndrome CBOC - Community Based Outpatient Clinics CDC - Center for Disease Control EVALUATION CRITERIA PROVISION. EVALUATION CRITERIA. A)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government taking into consideration non-price factors and price. The following factors shall be used to evaluate offers:. 1. Technical Capability:. Contractor must present evidence of their technical capability to provide immediate necessary labor, facilities, management to perform pick-up and delivery services, inventory management, set up and disassembly, minor repair and storage of Government-Owned Durable Medical Equipment/Accessories (DME) for VA beneficiaries of the VISN 8 Department of Veterans Affairs Caribbean Healthcare System facilities listed herein, San Juan VAMC, Mayaguez OPC, Ponce OPC, Arecibo, Guayama, St. Croix, St.Thomas and Utuado.. 2. Past Performance:. Past performance information is one indicator of an offeror ™s ability to perform the contract successfully. Vendors must include references of Federal, State, local governmental agencies or private sector that have purchased similar services. Past performance with VA or other Government agencies is preferred. Please include facility, point of contact information, purchase order or reference number, and dollar value. Those not submitting past performance references will be given a neutral rating.. The Government will review available past performance data in the Past Performance Information Retrieval System (PPIRS), The National Institute of Health (NIH), and Contractor Performance System (CPS). However, the Government reserves the right to obtain past performance information from any available source and may contact customer other than those identified by the offeror when evaluating past performance.. 3. Price:. Government reserves the right to award without discussions, and contract award will be based on the offer most advantageous for the Government. Vendors shall submit the most favorable terms.. The Government decided that on weighting non-price factors, technical, and past performance combined are significantly more important than price.. Continuation of Clauses:. 52.212-3Offeror Representations and Certifications-Commercial Items (AUG 2009). Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications ”Commercial Items, with its offer. See provision 52.212-3.. The offeror has to complete the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs.. When certifying for "Women-owned small business concern", it means a small business concern ”See provision 52.212-3 for details.. (1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and. (2) Whose management and daily business operations are controlled by one or more women.. III. SCHEDULE OF PRICES:. This is an indefinite delivery, indefinite quantity contract because it is impossible to determine with any certainty the amount of services that will be required under this contract. It is understood that no obligation will be incurred by the Department of Veterans Affairs except for services rendered under this contract pursuant to referrals issued by the Department of Veterans Affairs.. All deliverables and other documentation required by the Statement of Work shall be provided by the Contractor at no additional cost to the charges stated for Basic Services.. *Quantities provided on the Schedule of Price are estimates only. * Submit quotes considering the following parameters.. Base Period- Period of Performance from October 1, 2010 to March 31, 2011.. Item 0001. Provide all necessary labor, facilities, and management to perform DME pick-up and delivery services, according to SOW. The minimum DME delivery service is 3 deliveries per day and maximum quantity of DME delivery services is 7 deliveries per day.. Item 0002. Provide all necessary labor, facilities, and management to perform DME set up and disassembly, according to SOW. The minimum DME equipment quantity is 50 and maximum DME quantity for set up and disassembly services is 200.. Item 0003. Provide all necessary labor, facilities, and management to perform DME minor repair services, according to SOW. The minimum DME equipment quantity for minor repair services is 50 and maximum DME quantity for minor repair services is 200.. Item 0004. Provide all necessary labor, facilities, and management to perform DME inventory management, according to SOW. *Provide quote for inventory management services on a six month basis.. Item 0005. Provide storage services for DME. 4000 square feet storage space, according to SOW. The minimum DME storage space is 1 month maximum value is 6 months. Option Period 1- Period of Performance from April 1, 2010 to September 30, 2011.. Item 1001. Provide all necessary labor, facilities, and management to perform DME pick-up and delivery services, according to SOW. The minimum DME delivery service is 3 deliveries per day and maximum quantity of DME delivery services is 7 deliveries per day.. Item 1002. Provide all necessary labor, facilities, and management to perform DME set up and disassembly, according to SOW. The minimum DME equipment quantity is 50 and maximum DME quantity for set up and disassembly services is 200.. Item 1003. Provide all necessary labor, facilities, and management to perform DME minor repair services, according to SOW. The minimum DME equipment quantity for minor repair services is 50 and maximum DME quantity for minor repair services is 200.. Item 1004. Provide all necessary labor, facilities, and management to perform DME inventory management, according to SOW-. *Provide quote for inventory management services on a six month basis.. Item 1005. Provide storage services for DME. 4000 square feet storage space, according to SOW. * The minimum DME storage space is 1 month maximum value is 6 months. Estimated number can increase or decrease over the contract period based on government needs.. Note: to be considered for award the contractor shall submit a quote including a price for each of the line items above..
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