SOLICITATION NOTICE
70 -- Audio Visual Equipment and Installation
- Notice Date
- 9/8/2010
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- N00104 NAVICP MECHANICSBURG PA NAVICP 5450 Carlisle Pike PO Box 2020 Mechanicsburg, PA
- ZIP Code
- 00000
- Solicitation Number
- N0010410QQV79
- Response Due
- 9/17/2010
- Archive Date
- 10/2/2010
- Point of Contact
- Amy Rich 717-605-3711
- E-Mail Address
-
amy.rich@navy.mil
(amy.rich@navy.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This acquisition is being issued in accordance with FAR Subpart 13.1. This is a combined synopsis/ solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The Naval Inventory Control Point (NAVICP), Mechanicsburg, PA has a requirement to upgrade the audio visual system in the Portsmouth Naval Shipyard auditorium. The requirement and ship to locations are identified in the attachment. Delivery is required FOB Destination. This requirement is set aside for small business concerns. Solicitation N00104-10-Q-QV79 is issued as a Request for Quotation (RFQ). The Government intends to award a firm fixed price (FFP) order for audio visual equipment to upgrade Portsmouth Naval Shipyard s auditorium. The Government will award a contract resulting from this solicitation to the lowest price technically acceptable vendor. To be found technically acceptable the specifications listed in the requirements sheet must all be met. This solicitation document and incorporated provisions and clauses are those that are in effect through Federal Acquisition Circulars 2005-43 effective 2 Aug 2010 & Class Deviation 2005-e0001. A completed copy of FAR 52.212-3, Alt 1 Offeror Representations and Certifications - Commercial Items and 252.212-7000, Offeror Representations and Certifications Commercial Items shall be provided with the quotation. The following FAR and DFARS provisions and clauses as well as addenda apply to this acquisition and are incorporated by reference: - FAR 52.212-1, Instructions to Offerors - Commercial Items - FAR 52.212-4, Contract Terms and Conditions- Commercial Items - FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. Clause 52.212-5 further incorporates the following: 52.203-6 Alt 1, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222.37, 52.222-39, 52.222-50, 52.225-13, 52.232-33 and 52.239-1. - DFARS 252.212-7001, Contract Terms & Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items. Clause 252.212-7001 further incorporates the following clauses/provisions: 252.225-7001, 252.225-7012, 252.227-7015, 252.232-7003, 252.243-7002, 252.247-7023, and 252.247-7024. - DFARS 252.204-7004 Alt A, Required Central Contractor Registration - DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country - DFARS 252.232-7010 Levies on Contract Payments, Responses to this synopsis must be received no later than 12:00 P.M. Eastern Time on Friday, 17 September 2010 and shall be sent via email to amy.rich@navy.mil. Questions should be directed to Amy Rich via email. Attachment 1.0 INTRODUCTION 1.1 Location - Portsmouth Naval Shipyard (PNS), (located in Kittery, Maine), requires an upgrade to the audio visual systems in the shipyard s auditorium, building 22, 1st floor. Attachments A and B provide approximate auditorium dimensions. 1.2 History - The auditorium is the largest presentation space at PNS. A wide variety of organizations utilize the auditorium s presentation system on a regular basis. The most common use of the auditorium is for presenting information to large groups of people and/or award/retirement ceremonies. The methods of presentation vary but commonly require use of computer based applications, DVD and VHS for the display of information as the primary format. There is one other important use of the auditorium; it s use as entertainment venue for presenting popular movies on a monthly basis. Movies are presented in 8MM format. Because there are many users in a variety of configurations, there is a need for simplicity with regards to operating the audio/video equipment. 1.3 Requirement - PNS requires the design and installation of a modern audio visual system which is capable of providing high quality voice amplification, high quality visual reproduction and high fidelity sound from multiple applications. The system shall be capable of displaying visual effects from a multitude of applications ranging from XGA resolution Power Point presentations to high definition movie play back. The system shall be designed such that all audio and visual equipment will be located in a single below stage rack-mounted enclosure or cabinet and capable of being fully controlled from a centralized control system. A complete system installation and customer acceptance is required to be accomplished no later than 01/31/2011. 1.3.1 All components, equipment, wiring, connectors, and hardware shall be PROFESSIONAL and/or COMMERCIAL grade to ensure lasting quality and durability. 2.0 MULTI-MEDIA EQUIPMENT/CAPABILITIES 2.1 Imaging Equipment 2.1.1 Video Sources 2.1.1.1 The vendor shall provide a Blu-Ray player, VHS player, as well as the capability for PNS to connect their existing 8MM film projector to the multi-media system using an S-Video cable and sound cables. All equipment shall be integrated into a centrally located rack mounted system along with associated audio equipment. All visual equipment shall be capable of being controlled from the centralized control system. 2.1.1.2 The vendor shall ensure that the multi-media system will be capable of displaying the Shipyard s existing broadband cable signal and PNS TV channel, as well as being able to play the associated sound from the auditorium loudspeakers. All television functions shall be capable of being controlled from the centralized control system. 2.1.2 Computer Based Graphics 2.1.2.1 The vendor shall provide the capability for a stand-alone computer to be fully integrated into the main auditorium audio visual system and sound/video to be controlled from the centralized control system. The connection point for this stand-alone computer/Laptop shall be integrated at the multi-media podium and shall allow for video connection via HD-15, DVI-I, and HDMI cables, as well as audio connection via 3.5mm stereo headphone cable. 2.1.3 Projector 2.1.3.1 The vendor shall provide a projector with a minimum of 6000 Lumen and that is capable of displaying all images while auditorium lights are on. The projector shall be permanently mounted on or near the projection booth at the rear of the auditorium. The projection unit shall be capable of displaying all video and computer signals defined as composite video (Y/C video, HDMI, DVI, and analog RGBVH) in a manner that fully utilizes the projection surface described in paragraph 2.1.4. The native resolution of the display shall be WUXGA (1920 X 1200). 2.1.4 Projection Surface 2.1.4.1 The vendor shall provide a projection surface that is a minimum of 135 X 240 and is capable of displaying images in a 16:9 aspect ratio. The Projector surface will replace the existing surface and shall be mounted in the same place, and be capable of being raised and lowered electronically from the centralized control system. 2.2 Sound Reproduction 2.2.1 The vendor shall provide a sound system capable of amplifying a presenter s voice from microphones/podiums. It is essential that when in speech mode (as outlined in paragraph 4.1.1) the presenter will be evenly heard throughout both levels of the auditorium, front and back. 2.2.2 The sound system shall also be able to produce entertainment quality sound reproduction to support computer based presentations, Blu-ray, VHS, broad band and S-Video mode presets as outlined in paragraph 4.1.1. 2.2.3The vendor shall provide sound processing equipment that includes: Sound processor(s) capable of distributing sound from all required media sources An appropriate number and types of speakers to evenly distribute sound produced from all expected sources such that sound volume/quality are equal throughout both levels of the auditorium, front and back Include a minimum of one subwoofer Amplifier(s) capable of providing sufficient power to all speakers 2.2.4 The vendor shall provide two hardwired microphones (one wired to multi-media podium and one wired to audio podium) which are to be to be fully integrated into the main auditorium audio visual system and controllable from a centralized control panel. All microphones shall be manually switched on/off by the presenter(s), not voice activated. 2.2.5 The vendor shall provide two wireless microphones (2 lapel and 2 handheld) which are to be to be fully integrated into the main auditorium audio visual system and controllable from the centralized control panel. All microphones shall be manually switched on/off by the presenter(s), not voice activated. 2.2.6 The system shall be designed to have a minimum of 8 microphone feeds and shall ensure no disruption/feedback issues arise as microphones may be located on or off stage (e.g. wireless microphone brought to audience member asking a question). 2.3 Remote Controls 2.3.1 The vendor shall provide individual remote controls for all audio visual equipment which are to be stored in a hard suitcase/briefcase style container. All remotes shall be separated by foam baffles and labeled as to which component they control. 3.0 PODIUMS 3.1 Audio Podium 3.1.1 The vendor shall provide a movable audio podium, to be constructed of naturally finished oak wood, which will allow microphone connectivity to the auditorium audio visual system. The podium shall be wired/configured, as described in paragraph 5.3, such that it can be located on the stage (right hand side, as you face the stage) or disconnected and moved to a separate storage location when not in use. Appearance of podium shall be similar to photos in Attachment C. 3.1.1.1 The podium shall include at a minimum: (1) reading light (1) hardwired microphone as described in paragraph 2.2.3 (1) 120V AC outlet 3.2 Multi Media Podiums 3.2.1 The vendor shall provide a movable multi-media podium, to be constructed of naturally finished oak wood, which is capable of being connected to and working as a centralized control point for the entire auditorium audio visual system. The podium surface shall be large enough to fit at least a 17 laptop and a 10 12 control panel at the same time. The podium shall be hardwired/configured, as described in paragraph 5.2, such that it can be located on the auditorium floor (center stage) or on the stage (left side, as you face the stage). Appearance of podium shall be similar to photos in Attachment C. 3.2.1.1 The multi media podium shall include at a minimum: (1) reading light (1) hardwired microphone as described in paragraph 2.2.3 (1) 120V AC outlet (1) 10-12 inch control panel as described in paragraph 4.1 (1) auxiliary computer input, flush mounted in the podium, for connection of stand alone computer as described in paragraph 2.1.2.2 (1) complete set of cables to support inputs describied in paragraph 2.1.2.1 for connection to auxiliary computer input 4.0 CONTROL SYSTEM 4.1 The vendor shall provide a wired control system which will consist of two control panels, one to be located at the multi-media podium and one movable control panel to be connected to the audio visual system via a 50 tether/cord. The tether for the movable control panel shall be wrapped in an abrasion protective coating. The control system shall be capable of controlling all functions of all audio visual equipment as well as raising and lowering the projector screen from either a push button or touch screen. The control panel shall provide preset function selections which will allow users to switch from one presentation mode to another at the touch of a button. By selecting a preset function the control system shall simultaneously power on and switch all required equipment to the appropriate signal feeds. 4.1.1 The control system/panel preset selections shall accommodate (at a minimum) the below listed functions: Speech Mode - The system shall be configured such that a presenter can speak from the Multi-Media podium microphone, the Audio podium microphone, or a wireless microphone and be heard from all speakers in the auditorium Blu-Ray Mode - The system shall be configured such that a Blu-Ray Disc can be displayed on the projection surface and the Blu-Ray sound can be heard from the auditorium speakers. While in Blu-Ray mode, a presenter shall be capable of pausing or stopping the disc and speaking through any of the microphone sources and be heard from all speakers in the auditorium. VHS Mode - The system shall be configured such that a VHS cassette can be displayed on the projection surface and the VHS can be heard from the auditorium speakers. While in VHS mode a presenter shall be capable of pausing or stopping the cassette and speaking through any of the microphone sources and be heard from all speakers in the auditorium. Broadband Mode - The system shall be configured such that it can display the Shipyards broadband cable or Shipyard TV on the projection surface. S-Video Mode - The system shall be configured such that a video component (e.g. 8MM movie) can be displayed on the projection surface and the sound can be heard from the auditorium speakers. Computer Mode - The system shall be configured such that a stand alone computer can be displayed on the projection surface and the computer sound can be heard on the auditorium speakers. While in computer mode a presenter shall be able to speak through any of the microphone sources and be heard from speakers in the auditorium. 5.0 RACK LOCATION/WIRING 5.1 The equipment rack shall be located underneath the stage overhang on the left hand side as you face the stage. The vendor shall ensure the main audio visual equipment rack shall be located/designed such that potential equipment noise (e.g. equipment buzzing and/or fans) and/or indicator lights will not compromise the quality of sound or presentation. 5.2 The multi-media podium shall be connected to the equipment rack via a 50 wire bundle. The wire bundle shall be hardwired to the podium and capable of being disconnected from the equipment rack via a quick disconnect point located near the equipment rack. The wiring bundle shall be wrapped in an abrasion protective coating and shall include all cables necessary to ensure all equipment integrated into the multi-media podium will function and no additional wires are required. The bundle shall also include a blue CAT 5 cable to support network connection. 5.3 Wiring for the audio podium shall be installed such that the podium power and microphone can be plugged into a flush floor mounted receptacle on the right hand side of the stare (as you face it). 5.4 High quality surface mounted wire ways are an acceptable method for running wires to/from speakers, projector and the equipment rack (as required). 6.0 VENDOR RESPONSIBILITIES 6.1 Design The vendor shall be responsible for designing a system which will be capable of meeting all requirements discussed in these specifications, while at the same time providing a control system that allows ease of use. 6.2 Installation The vendor shall be responsible for the management and completion of all aspects of the system installation, to include but not limited to mounting, wiring, and testing of all equipment and systems 6.3 Training The vendor is responsible for providing training on the location, functions, operations, and maintenance of all equipment. Training topics should include but are not limited to the following topics. Room Orientation Consists of identification of key equipment locations within the room. Input plates, control panels, head-end equipment, screen switches, etc. will be located and their function identified. System Set-Up and Operation Consists of actual demonstration of the various functions and uses for the system. Trainees will be encouraged to participate in this portion of the training program in order to realize hands-on experience and understanding of the system s characteristics. Routine Maintenance and Operational Adjustments Consists of a thorough technical description of the system s key components and what interaction may be needed by support personnel. System and circuit functional description and proper adjustment procedure will be covered in detail. Support Material Final as-built documentation, complete operating instructions/owner s manuals for all equipment is to be provided in a single binder or folder, and other training material shall be provided. 7.0 Proposal 7.1 The Vendor s proposal shall include: 7.1.1 Positive statement confirming all specifications are achieved. 7.1.2 Equipment/Component list, purpose of each piece, descriptive literature and warranty expiration date. 7.1.3 Design schematic identifying components and proposed locations (where applicable). 7.1.4 Pricing for all Equipment and Installation costs, and overall total. 7.1.5 Strategy for wire runs from podiums, to equipment rack and to speakers. 7.1.6Proposed installation schedule to include: Walk thru with customer to explain design (30 days after contract award), Installation start and complete date, Customer final acceptance testing. User training date(s). 7.1.7 At least two short descriptions about work on similar installations in large public facilities/auditoriums, 7.1.8 Names and contact information of at least at two references for similar installs, 7.1.9 Identification of the project manager responsible to oversee the entire project. 8.0 Attachments Attachment A Auditorium Dimensions (ground floor) Attachment B Auditorium Dimensions (balcony) Attachment C Podium Photos
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/NAVSUP/N000104/N0010410QQV79/listing.html)
- Record
- SN02273950-W 20100910/100909000751-fc30e04a43192210be48d28ed7141adf (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |