PRESOL | G | Protestant Youth Ministry Coordinator

FBO DAILY ISSUE OF SEPTEMBER 11, 2010 FBO #3213
SOLICITATION NOTICE

G -- Protestant Youth Ministry Coordinator

Notice Date: 9/9/2010
Notice Type: Cancellation
NAICS: 813110 — Religious Organizations
Contracting Office: M67399 MARINE CORPS AIR GROUND COMBAT CENTER 29 PALMS-RCO Twentynine Palms, CA
ZIP Code: 00000
Solicitation Number: M6739910Q0075
Response Due: 9/14/2010
Archive Date: 9/29/2010
Point of Contact: King Bishop 760-830-0293
E-Mail Address: king.bishop@usmc.mil
(king.bishop@usmc.mil)
Small Business Set-Aside: N/A
Description: PROTESTANT YOUTH MINISTRY COORDINATOR 1.DESCRIPTION/SCOPE/OBJECTIVE 1.1 The purpose of this order is to provide the necessary level of administrative, professional, and technical support required to facilitate the overall objectives of the Religious Ministry Directorate (RMD). The objective of this solicitation is to contract for a Protestant Youth Ministry Coordinator who will coordinate and provide Christian ministry for high school (grades 9-12) and middle school (grades 6-8) age youth who are DOD dependents of Marines, Sailors, or civilians stationed aboard MCAGCC 29 Palms. The Contractor shall provide those services, personnel, materials, and related equipment to perform the work delineated herein. 2. STATEMENT OF WORK (APPROACH/METHODOLOGY/TASKS) 2.1.The Contractor shall provide professional, administrative, or technical services in support of each of RMD 冱 initiatives and assigned missions. Specific work shall include, but not be limited to the following: 2.1.1 Contractor services include providing a community wide youth religious program as part of the Command Religious Program (CRP) and supporting specific youth ministry needs that Religious Ministry Directorate (RMD) and volunteers cannot provide, such as Bible studies. The programs will be sponsored by Religious Ministry Directorate (RMD) and will attempt to involve all students throughout the installation. The Youth Ministry Coordinator will articulate and develop promotional campaigns and activities and maintain records of supplies, materials and attendance (to include youth and volunteers). 2.1.2 The Youth Ministry Coordinator shall be endorsed by a DOD-recognized endorsing agent. The Contractor will provide adequate oversight to ensure compliance with contract requirements. The Contractor shall ensure a DD Form 2088 (Statement of Ecclesiastical Endorsement) is filled out by the endorsing agent and delivered or faxed to the Religious Ministry Directorate (RMD) (see 15. Government Points of Contact) NO LATER THAN 30 days after contract award. This is an ecumenical youth ministry program and the primary goal is to foster and strengthen faith commitments through fellowship activities, youth meetings and events, outreach, and mentoring programs involving youth within the installation. The Contractor shall make certain that nothing is said or done that may be derogatory to another faith or religion. 2.1.3The Youth Ministry Coordinator will have specific training in youth work with a minimum of two years experience in youth ministry. A baccalaureate degree from a college or university with a major or minor in Biblical Studies, Religious Education, or similar is required. The Contractor shall maintain records of the Youth Ministry Coordinator 冱 qualifications and provide periodic update training in appropriate subjects related to the contracted services. 2.1.4 The RMD Director is responsible for oversight of the youth ministry program. The Protestant Chaplain is responsible for overall supervision. The RMD Director reserves the right to approve/disapprove the schedule and activities for youth ministries in the Command Religious Programs (CRP). 2.1.5 The Youth Ministry Coordinator shall identify all programs and services as being Command Religious Programs (CRP) programs and services. The Youth Ministry Coordinator shall accept youth participants and attendees from throughout the installation regardless of denominational faith, or involvement of the youth in the overall program. 2.2 The Contractor shall ensure specific youth program tasks are accomplished as follows: 2.2.1 Conduct weekly meetings for senior high and middle school youth. These meetings will integrate mental, physical, social, and spiritual development. Meetings will normally be at least one hour in duration and accommodate groups of 10 or more. 2.2.2Provide small group meetings focusing on studying scripture, discussing topical or relational issues for those serious about continuing to learn and expanding knowledge of the Bible or growing spiritually. Small groups will normally be at least one hour in duration and accommodate groups of 3 or more. 2.2.3The Contractor shall provide special events, such as retreats, concerts or mission trips for the youth. 2.3.1There may be up to four (4) special events per year. Funding for participant materials (not to include food, lodging or transportation) and subject matter expert costs shall be provided through the Special Events budget of this contract. 2.3.2Retreat plans, including projected expenses, shall be submitted to the RMD Director for approval at least 45 days prior to the activity. The Contractor shall not commence performance until the event is approved. 2.4The Contractor shall ensure administrative tasks are accomplished as follows: 2.4.1Coordinate advertising (e.g., promotional bulletin announcements, articles, flyers and materials) through the RMD Director 冱 office for approval and distribution in chapel congregations, for inclusion in chapel bulletins, publication in the base newspaper and Speedcalls, and posted on bulletin boards. 2.4.2Attend staff coordination meetings and/or meet with RMD Director or appointed representative to discuss program direction and progress. 2.5 The Contractor shall manage a volunteer base as follows: 2.5.1Recruit volunteers to assist in the conduct of the program. A volunteer roster to include name, address, phone number, military affiliation and role must be maintained and updated at the Base Chaplain 冱 office. It is the contractor 冱 responsibility to ensure that the moral character of volunteers recruited to assist in youth activities will be commensurate with their responsibilities to provide values-based leadership consistent with religious teaching within the chapel programs. Selection of volunteers will be in accordance with applicable installation regulations. 2.5.2Conduct training sessions to teach and train volunteers in all aspects of youth ministry. Help volunteers become comfortable in youth ministry, teaching them the skills and confidence to be effective volunteers. 2.5.3Mentor volunteers on the varied aspects of youth ministry throughout the year. A volunteer utilization file to include roles, training and hours volunteered shall be maintained. 3.DELIVERABLES, REPORTING, AND SCHEDULE 3.1Deliverables. Any deliverable defined in this Statement Of Work (SOW) shall be submitted under official company letterhead signed by a designated company representative. The cover letter shall be addressed to the Director, Religious Ministries Directorate, unless otherwise directed. A copy shall be sent to the Contracting Officer at Purchasing and Contracts. The cover letter shall include as a minimum, the title of the applicable deliverable, date performed, and the appropriate contract number or purchase order number to which the deliverable applies. 3.2 Reports will be prepared and delivered as follows: 3.2.1Meet with the designated Senior Enlisted Advisor to the Director, RMD to ensure understanding and control of Chapel facilities, and standard operating procedures. 3.2.2Provide a monthly report to RMD Deputy Director detailing scheduled activities, attendance, contact work, and volunteer involvement. 3.2.3Provide an annual review of the program in June providing a summary of activity, participation, trends and progress during the preceding year. Include information and suggestions regarding future program direction. 3.2.4Provide RMD Deputy Director with refined and updated financial projections on a quarterly basis. 3.2.5Upon award of contract and start of ministry, with the assistance of the Catholic chaplain and his Religious Education coordinator, provide an assessment of the current state of youth ministry and provide a plan and recommendations to address needs. The plan will include a recommended budget. The plan and the budget will be submitted to the RMD Director for final approval. 3.2.6 Conduct parent meetings in order to advise parents about the youth ministry programs, its goals and needs. Encourage parents to be active participants in the youth ministry program. Educate parents in the phases that their youth may be going through and things to watch for in their spiritual development. 3.2.7Publish and disseminate at least four newsletters per year (at least one per quarter), directed at informing parents and others in the community of youth ministry program events, activities, issues, etc. 3.2.8Provide input for youth ministry in RMD, to include programs needs and projected costs. 3.2.9Provide ordering information in the prescribed format for supplies and resources to support youth activities. In addition, the Youth Ministry Coordinator should keep track of purchases and invoices and deliver quarterly report to the Deputy Director, RMD, in order to track monthly invoiced amounts and evaluate the accuracy of the projected cost of the services provided under this contract. 4.PERFORMANCE REQUIREMENTS Peformance ObjectivePeformance StandardPerformance Assessment Method Coordinate youth ministry and outreach in accordance with statement of workWeekly meetings and Bible studies performed in a timely manner and as scheduled 95% of the timeReview of monthly report detailing attendance and scheduled activities and annual review of program Inform parents and community of youth program eventsPublication and dissemination of newsletterAt least one newsletter published and disseminated per quarter 5.KEY PERSONNEL REPLACEMENT AND SUBSTITUTION 5.1 In the event of a temporary absence of the Coordinator the contractor may provide a qualified substitute for a limited period of time as approved by the RMD Director. The Coordinator shall provide adequate coordination and at least 15 days notice as to the individual assuming Coordinator duties. The subcontractor must be able to perform all of the terms of the contract and meet all of the aforementioned requirements, they must meet the requirement in section 14.7. The subcontractor will have no claims against the Government and may not submit invoices for payment directly to the Government. Terms for compensation of the subcontractor are a matter between the prime contractor and the subcontractor. 6.SUBCONTRACTOR(S) 6.1Consultants and subcontractors, including but not limited to, universities and colleges may be used if beneficial to the Government, they must meet the requirement in section 14.7. 7.PERIOD OF PERFORMANCE 7.1The period of performance shall be a base period from 10/01/2010 through 9/30/2011 with four option periods from 10/01/2011 through 9/30/2015. 8. PLACE OF PERFORMANCE/LOCATION OF WORK 8.1 The principle place of performance shall be MCAGCC, Twentynine Palms, CA. 8.2 Services rendered shall be provided in approved military chapel or other Government facilities, or in approved homes, schools and other places approved by the Director, RMD. 9. CONFIDENTIALITY 9.1 This project and all materials provided to the Contractor by the Government and results, conclusions and recommendations obtained thereof should be considered confidential in nature and treated with the same level of care that the Contractor treats its own confidential business information. The information shall not be disclosed, copied, modified, used (except in the completion of this project) or otherwise disseminated to any other person or entity at any time to include, but not limited to inclusion in any database external to the Government without the Government 冱 express consent. 9.2 The Coordinator shall exercise discretion regarding persons counseled or interviewed, and regarding any other information relating to individuals participating in the Youth Ministry Program. The Coordinator shall not relate or communicate sensitive information regarding such individuals, nor shall the Coordinator provide originals or copies of personal notes, checklists, or counseling records regarding such individuals to any other persons without express approval from the Contract Officer Representative (COR) of Religious Ministries Directorate (RMD). 10. SECURITY/SECURITY CLEARANCES 10.1A security clearance is not needed for this position. 11. SPECIAL REQUIREMENTS/INSTRUCTIONS/CONSIDERATIONS 11.1No data provided to, or developed by, the Contractor shall be used for any purpose other than this delivery order. All information (data files and hard copy) becomes the property of the Government and the Contractor shall return them to the RMD at the completion of the task. 11.2Government Furnished Property and Utilities. The Government will provide facilities, administrative support, and other materials necessary to implement the program, including but not limited to: 11.2.1 Facilities, office space and furniture for appropriate administrative, planning, and group activities. Use of office equipment to include overhead projector, television, VCR, DVD, use of copy machine, computer with network support and email account. All items are to be used in the performance of official duties only. 11.2.2Storage facilities for storage of Government-provided, coordinator-managed teaching materials and supplies. 11.2.3Supplies to include paper products for publicity, turn charts, markers, and refreshments for events. 11.2.4Fellowship refreshments according to the base Command Religious Program (CPR). 11.2.5On base and local telephone support for coordinating contract requirements. 11.2.6Limited use of South West Region Fleet Transportation (SWRFT) vehicles for the transportation of youth for specified events on base. Requests will be made through the RMD chaplain's office. All requests are subject to approval of the RMD Director and dependent upon local/base regulations as well as availability of vehicles and authorized drivers. 11.2.7Limited non-appropriated funds through the RMD Religious Offering Fund (ROF) in support of youth participating in specific activities. The RMD will make such funds available in accordance with the ROF instruction. 11.3The Government shall not be responsible in any way for damage to the Contractor 冱 supplies, materials, equipment, or to personal property as a result of fire, theft, accident, natural disaster, or other events. 11.4The Coordinator is considered an independent contractor, and not an agent of the Government. During the performance of these provisions, the Contractor will be liable and will hold harmless the Government against all actions or claims for damages to persons and property due to the fault, negligence, wrongful act, or wrongful omission of the Contractor or his agents. 11.5 The Coordinator shall maintain records of all youth activities to include number of persons attending the events and volunteers utilized. Permission slips and powers of attorney shall be required for all events conducted off the installation. 11.6 The RMD Director may require the Contractor to remove personnel working under the contract for reasons of misconduct, security violations, or suspicion of being under the influence of drugs, alcohol or any incapacitating agent. The Commanding General has the authority under 10 U.S.C. 1382 to bar individuals from the installation. Removal from the site or dismissal from the premises of Coordinator personnel will not relieve the Contractor of the requirement to perform services as required by this work statement. 11.7 In accordance with Department of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this contract must successfully complete a federally mandated criminal history background check (conducted through the Base Chapel) before hiring. Background checks will be done by the RMD for DOD personnel including the Youth Minister Coordinator and adult volunteers at no cost to the Contractor. 11.8The Coordinator shall implement procedures that insure the security of Government property and facilities. The Contractor shall be aware of local safety requirements, conduct risk assessments for all activities, and make all reasonable efforts to ensure the safety of individuals participating in the programs. 11.9The Coordinator shall present a neat, well-groomed appearance during the performance of the contract appropriate to the conditions under which the services are provided. The Coordinator will be expected to maintain high moral and ethical standards consistent with the religious nature of the chapel youth ministry program. 11.10The Coordinator shall perform all services within the guidelines of Navy-Marine Corps instructions and directives, and the RMD Standard Operation Procedure. 12.GOVERNMENT POINTS OF CONTACT 12.1Points of contact for inquiries related to this procurement and statement of work during the solicitation process will be Mr. King Bishop, Contract Specialist (king.bishop@usmc.mil; 760-830-0293). After award, the RMD contacts for the Contractor will be the Director, RMD. 13.NON-PERSONAL SERVICE STATEMENT 13.1Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work. 14.PERSONNEL QUALIFICATIONS 14.1The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this statement of work. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. 14.2The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the contractor in performance of work shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable, and professional manner. 14.3Specific Personnel Qualifications Requirements. Personnel required to perform the services set forth within this Statement of Work shall meet the minimum qualifications for the respective labor categories identified herein. Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, be a United States Citizen, meet the experience, educational, or other background requirements set forth in the job description below and shall be fully capable of performing in an efficient, reliable, and professional manner. 14.3.1 The Youth Ministry Coordinator shall be endorsed by an endorsing agent recognized by the DOD. 14.3.2The Coordinator shall have specific training in youth work with a minimum of two years experience in youth ministry. A baccalaureate degree from a college or university with a major or minor in Biblical Studies, Religious Education, or similar is required. The Contractor shall maintain records of the Coordinator 冱 qualifications and provide periodic update training in appropriate subjects related to the contracted services. 14.3.3 The Coordinator needs to be successful in building relationships within a Christ-centered, safe, and pluralistic environment. To accomplish this, the Coordinator needs to be able to communicate with senior base chaplain, Protestant chapel chaplain, parents, volunteers, and teens; network with people in the Twentynine Palms community who are key resources including contacts at local public schools; and display organizational skills setting a foundation for a solid youth ministry through articulating long term vision and short term goals. 14.4A resume shall be required in order to confirm the acceptability and availability of the Youth Coordinator in order to facilitate the start of performance immediately following contract award. 14.5If the Contracting Officer questions the qualifications or competence of any person performing under this Statement of Work, the burden of proof to sustain that the person is qualified, as prescribed herein, shall be on the Contractor. EVALUATION FACTORS The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are of equal value: 1)Technical. Demonstrate compliance with all requirements of the Statement of Work, if not detailed in the resumes. 2)Experience. Submit resumes of all individuals who will perform the work. Also, provide information related to the experience of your firm. 3)Past Performance. Provide the point of contact information to include name, title, contract number, phone and fax number for at least 3 recent relevant (similar size and scope) contracts. 4)Price. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DON/USMC/M67399/M6739910Q0075/listing.html)
Place of Performance: Address: 29 Palms Marine Corp Base, Twentynine Palms, Ca; Zip Code: 92278
Record: SN02274451-W 20100911/100909235449-8983f35db3ddb881276dd324f58e2b27 (fbodaily.com)
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G -- Protestant Youth Ministry Coordinator