SOLICITATION NOTICE
R -- Lockout / Tagout Procedure Services Grand Junction, CO and Sheridan, WY
- Notice Date
- 9/14/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of Veterans Affairs;Rocky Mountain Network;VISN 19 Contracting;4100 E. Mississippi Avenue, Suite 610;Glendale CO 80246
- ZIP Code
- 80246
- Solicitation Number
- VA25910RP0261
- Response Due
- 9/22/2010
- Archive Date
- 11/21/2010
- Point of Contact
- Pamela Barnes
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation VA-259-10-RP-0261 is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-43, effective August 02, 2010. No telephone requests will be accepted. Only written requests received directly from the requester are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 541690, with a small business size standard of $7.0 million. REQUESTERS MUST STATE THEIR BUSINESS SIZE ON EACH PROPOSAL. The competition for this solicitation is unrestricted, however small businesses, women-owned businesses, service-disabled veteran-owned small businesses, veteran-owned small businesses and small disadvantaged businesses are encouraged to submit offers. The following is a list of the contract line item numbers: SHERIDAN, WYOMING LINE ITEM NUMBER DESCRIPTION COST 0001Inventory all equipment requiring isolation and develop written lockout/tagout procedures for that equipment located at the Sheridan VA Medical Center in accordance with the most current version of Occupational Safety and Health Administration (OSHA) standards 29 CFR 1910.147. $ _______________________ 0002The vendor is to survey equipment and develop an inventory of the equipment which requires specific lockout/tagout procedures, in accordance with the most recent OSHA standards. $ _______________________ 0003Vendor is to provide a complete inventory in Microsoft Excel or Microsoft Word format and include the equipment name, serial number, location room-building. $ _______________________ 0004For each piece of equipment on the inventory, vendor shall write a specific lockout/tagout procedure in compliance with the most recent version of OSHA standards. $ _______________________ 0005 In addition, one (1) copy of each specific Lockout / Tagout procedure is to be provided in 8 1/2" x 11" laminated hard copy. $ _______________________ TOTAL COST SHERIDAN, WY$_____________________________ GRAND JUNCTION, COLORADO LINE ITEM NUMBER DESCRIPTION COST 0006The surveyor will submit written and electronic procedures within twenty (20) business days after the site visit. The report shall be submitted simultaneously in an electronic format in Microsoft Word to the Safety Manager and the contracting officer. $_______________ 0007Follow-up technical support will be provided by telephone/electronic mail to the facility on the OSHA standards. $_______________ 0008The consultant will visit the employer's site and conduct four (4) one-hour employee lockout/tagout training sessions and one (1) two-hour session concerning procedure administration at a mutually agreed upon time, but with all training completed no later than November 30, 2010. $_______________ TOTAL COST GRAND JUNCTION, CO $____________________________ The Department of Veterans Affairs, VISN 19 Rocky Mountain Contracting Network has a requirement for the following service(s): A.1. STATEMENT OF WORK PREPARATION OF LOCKOUT / TAGOUT PROCEDURES: A.1.1. BACKGROUND: The preparation of lock-out/tag-out procedures is to be conducted at Grand Junction VA Medical Center and the Sheridan VA Medical Center to assist in the compliance for the Occupational Safety and Health Administration (OSHA) 29 CFR 1910.147 Control of Hazardous Energy standard. The specific practices and procedures are necessary to disable machinery and equipment so that employees performing service and maintenance activities are protected. A.1.2. SPECIFICATIONS/REQUIREMENTS - GRAND JUNCTION, COLORADO: A.1.2.1.Conduct a survey of equipment and processes at Grand Junction VA Medical Center, including 2 Community Based Outpatient Clinics (CBOCs). The Grand Junction VA Medical Center is a 21 acre facility with 17 buildings encompassing approximately 261,045 square feet. The survey will cover only those buildings where there is equipment meeting the OSHA Control of Hazardous Energy standard. The Grand Junction VA Medical Center campus is located at 2121 North Avenue, Grand Junction, CO 81501. a.The survey is to include all buildings, on and off campus, for equipment applicable to the standard. The surveyor will consult with the hospital Engineering and Safety Sections to identify these areas. b.A template to record the appropriate processes and procedures is to be used for each piece of equipment. There are approximately 3,200 breakers and switches, and approximately 3,000 pieces of equipment including those that would not require its own lockout procedure. Pieces of equipment include institutional kitchen equipment, medical equipment, X-Ray, Sterilizers, HVAC, chillers, pumps, compressors, heavy machinery, vehicles, grounds equipment, elevators, institutional laundry, and other support services for a large healthcare facility. Unique identifiers (Placards) are to be provided using existing database(s), building numbers, and/or other conventions to differentiate the equipment, building, area, and affected facility Service. Install all marking products to project specifications, ensuring marker placement provides maximum visibility and clear communication throughout the facility. c.Upon completion of the inspection, the surveyor shall provide an overview of findings and identify any issues that require immediate attention to Safety staff. Discussion may also include the planning of developed procedure distribution and training sessions. d.The surveyor is to conduct the development of the lockout/tagout procedures using a mutually agreed upon format. The format used should be organized in a manner so that it is easy to read and use for the typical employee. If pictures are to be taken of the machinery, expressed consent must be obtained from the facility and guidance provided to the consultant of the parameters. e.The consultant is to provide one master and two numbered copies of the documents and two electronic versions on CD's containing the final documents. The electronic versions are to be in a Microsoft Word format. f.The consultant is to conduct five (5) one-hour employee lockout/tagout training sessions and one (1) session concerning procedure administration at a mutually agreed upon time, but with all training completed no later than November 30, 2010. A.1.2.2.Dates of the surveys may be negotiated with the facility. However, all onsite surveys should be completed no later than October 31, 2010. After all surveys are completed, the surveyor will provide the facility with a printed copy of each procedure, as well as the procedure in an electronic format. These procedures should be completed no later than November 20, 2010. A.1.2.3.Consultants will use the latest published OSHA standard, and follow any other applicable guidelines while completing the surveys and related procedures. A.1.2.4.The facility surveys will be coordinated with the local engineering and safety staff at each site. The facility is to provide knowledgeable facility representatives as staff availability allows. A summation conference will be held at the facility with the Safety Manager and leadership staff at a mutually agreed upon time. Each facility survey will occur on consecutive days. Survey schedules will be approved/finalized at least two weeks in advance of the survey. A.1.2.5.The consultant shall possess the appropriate qualifications and credentials for conducting the surveys. He/she will be a safety professional, with specific heath care experience preferred. The surveyor shall have a minimum of ten years experience in the safety field and completing lockout/tagout procedures. A.1.2.6.All costs, including travel costs and materials furnished to the facility must be included in the bid submitted. Payments will be made monthly, based on the successful completion and acceptance of onsite work (50%), the draft report (25%), and the final report (25%). A.1.2.7. Grand Junction VA Medical Center Buildings Building 1Main Hospital(7 floors)150-175K sq ft Building 4GarageLess than 5K Building 5Administrative10-50K sq ft Building 6Administrative10-50K sq ft Building 7Warehouse5-10K sq ft Building 8Administrative5-10K sq ft Building 9Boiler Plant5-10K sq ft Building 12M & O shops5-10K sq ftBuilding 13Laundry5-10K sq ftBuilding 14IncineratorLess than 5K Building 20Community Living Center10-50K sq ft Building 22Pharmacy CacheLess than 5K Building 34Information TechnologiesLess than 5K Building 35AdministrativeLess than 5K Building 36Administrative5-10K sq ft Building 37Administrative5-10K sq ft Community Based Outpatient Clinics MontroseClinicLess than 5K Craig ClinicLess than 5K B.2.1. SPECIFICATIONS/REQUIREMENTS - SHERIDAN, WYOMING B.2.1.1. Inventory all equipment requiring isolation and develop written lockout/tagout procedures for that equipment located at the Sheridan VA Medical Center in accordance with the most current version of Occupational Safety and Health Administration (OSHA) standards 29 CFR 1910.147. The Sheridan VA Medical Center campus is located at 1898 Fort Road, Sheridan, WY 82801. B.2.1.2.The consultant is to survey equipment and develop an inventory of the equipment which requires specific lockout/tagout procedures, in accordance with the most recent OSHA standards. B.2.1.3. The consultant is to provide a complete inventory in Microsoft Excel or Microsoft Word format and include the equipment name, serial number, location room-building. B.2.1.4.For each piece of equipment on the inventory, the consultant shall write a specific lockout/tagout procedure in compliance with the most recent version of OSHA standards. The procedure should also include the equipment name, serial number, location room-building. The specific Lockout / Tagout procedures are to be submitted in Microsoft Word format. The procedures are to be organized by type of equipment. The consultant shall provide hard copies of the Lockout / Tagout in binders, one each, for the Maintenance Staff, Bio Med Staff and the Safety Office, for a total of three (3) binders. The consultant shall provide tabs to identify the type of equipment. For example the air handler tab shall provide the specific Lockout / Tagout procedures for air handlers. B.2.1.5.Sheridan VA Medical Center Buildings: Building 4 Human Resources, Fiscal, Business 43,867 sq ft Building 5 Facility Management and Nursing Service office 23,660 sq ft Building 6 Rehabilitation Unit, dorm setting, and 23,707 sq ft conference rooms Building 7 Training Rooms, library, Dietetics 55,058 sq ft (Kitchen/Dining) Chapel, Warehouse Building 9 Director and Medical Services 20,542 sq ft Building 31 Laundry 9,285 sq ft Building 37 Maintenance Shop 8,335 sq ft Building 41 Maintenance Shop 16,945 sq ft Building 42 Maintenance Shop 2,200 sq ft Building 55 Maintenance Shop 1,800 sq ft Building 64 Veterans Homeless Shelter, dorm setting, 20,561 sq ft office, and conference areas, approximately Building 71/71N Medical which includes Radiology, 90,275 sq ft Laboratory, Pharmacy, and Outpatient Clinic Building 86 Canteen cafeteria, Long Term Care Unit, 83,861 sq ft Physical Therapy and Mental Health Unit Building 90 Boiler Plant 6,919 sq ft C.AWARDING OF CONTRACT: The contract(s) will include all buildings at each facility where OSHA requires equipment specific lockout/tagout procedures. The government anticipates awarding one or more contracts to fulfill this requirement. Offeror(s) can submit proposals for one or both locations listed in the statement of work. D.MEASURES OF PERFORMANCE: D.1.Written procedures including electronic format is submitted in the specified format within twenty (20) business days after the site visit. D.2.Work is accurate and efficient. D.3.Knowledge and experience with the OSHA 29 CFR 1910.147 Control of Hazardous Energy standards. D.4.How well the consultant identifies problems/issues. D.5.Communicates clearly, both orally and in writing D.6.Effective interviewing skills with staff D.7.Provides clear, direct and comprehensive responses to questions/inquiries. E.DELIVERABLES - GRAND JUNCTION, COLORADO: E.1.The surveyor will submit written and electronic procedures within twenty (20) business days after the site visit. The report shall be submitted simultaneously in an electronic format in Microsoft Word to the Safety Manager and the contracting officer. E.2.Follow-up technical support will be provided by telephone/electronic mail to the facility on the OSHA standards. E.3.The consultant will visit the employer's site and conduct four (4) one-hour employee lockout/tagout training sessions and one (1) two-hour session concerning procedure administration at a mutually agreed upon time, but with all training completed no later than November 30, 2010. F.DELIVERABLES -SHERIDAN, WYOMING: F.1.The surveyor will submit written and electronic procedures within twenty (20) business days after the site visit. The report shall be submitted simultaneously in an electronic format in Microsoft Excel or Microsoft Word to the Safety Manager and the contracting officer, and shall include equipment name, serial number and location room-building. F.2.The specific Lockout / Tagout procedures are to be submitted in Microsoft Word format. The procedures are to be organized by type of equipment. Vendor shall provide hard copies of the Lockout / Tagout in binders, one each, for the Maintenance Staff, Bio Med Staff and the Safety Office, for a total of three (3) binders. Vendor shall provide tabs to identify the type of equipment. F.3.Provide one (1) copy of each specific Lockout / Tagout procedure is to be provided in 8 1/2" x 11" laminated hard copy. These laminated copies shall be organized by type of equipment. These will be handed off to the Department of Veterans Affairs (VA) for installation; contractor will not be responsible for physically installing on the equipment. The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition, with the following addendum: FAR 52.216-27 Single or Multiple Awards. The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS, applies to this acquisition. The Government will award one or more firm fixed price contracts resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1.Past performance, to include specialized experience and qualifications and technical competence in conducting equipment surveys and preparing equipment specific lockout/tagout procedures in accordance with OSHA standards of VA medical centers (or equivalent)within the last three (3) years. 2.Ability to meet the specified timeframes. 3.Price. Technical and past performance when combined, are significantly more important than price. Price will be evaluated to determine its fairness, completeness and reasonableness as it relates to the items offered. A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS, applies to this acquisition, with the following addendum: 52.204-9 Personal Identity Verification of Contractor Personnel (SEPT 2007); 52.228-5 Insurance - Work on a Government Installation (JAN 1997); VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.216-70 Estimated Quantities (APR 1984); VAAR 852.237-70 Contractor Responsibilities (APR 1984); VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008); FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998): FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) and VAAR 852.203-71 Display of Department of Veterans Affairs Hotline Poster (DEC 1992). The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS applies to this acquisition including the following clauses: 52.203-6, 52.203-13, 52.204-10, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-54, 52.225-13, 52.232-34, 52.222-41 and 52.222-44. The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below: http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm Proposals shall include the RFP number, the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, and point of contact, address, phone number, fax number, e-mail address, tax identification number, DUNS number, and size status (i.e., small business disadvantaged business or woman owned business). All information has been posted and there are no other documents available. Offers are to be received at the Department of Veterans Affairs, VISN 19 Rocky Mountain Contracting Network, 4100 East Mississippi Avenue, Suite 610, Glendale, CO 80246 Attn: Pamela Barnes, no later than 4:30 P.M. mountain time on 22 September 2010. You may contact Pamela Barnes, Contract Specialist at Pamela.Barnes@va.gov or 303-639-7011.
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- Place of Performance
- Address: See attached.
- Zip Code: 80246
- Zip Code: 80246
- Record
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