SPECIAL NOTICE
15 -- Request for Information - C-21 Contractor Logistics Support
- Notice Date
- 9/22/2010
- Notice Type
- Special Notice
- NAICS
- 488190
— Other Support Activities for Air Transportation
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, Tinker OC-ALC - (Central Contracting), 3001 Staff Drive, Ste 1AG76A, Tinker AFB, Oklahoma, 73145-3015
- ZIP Code
- 73145-3015
- Solicitation Number
- RFI-C21-CLS
- Archive Date
- 10/16/2010
- Point of Contact
- Samuel T. McDuffey, Phone: 405-739-4448
- E-Mail Address
-
samuel.mcduffey@tinker.af.mil
(samuel.mcduffey@tinker.af.mil)
- Small Business Set-Aside
- N/A
- Description
- The CLS Sustainment Division (formerly 727 ACSG). This is a Request for Information (RFI) only, as part of a market research. The CLS Sustainment Division is seeking to identify sources that may be capable of providing Site Maintenance to include depot support and aircraft modifications and Contractor Operated and Maintained Base Supply (COMBS) for approximately 47 C-21A aircraft. In addition, the Government is seeking industry input regarding the possible scenarios presented below. There is no solicitation package available at this time. All interested parties should send company and/or descriptive literature along with responses to the following questions and any comments or questions to Mr. Samuel McDuffey, e-mail: samuel.mcduffey@tinker.af.mil. All responses should be received no later than 3:00 PM CST, 1 October 2010. All questions and comments must be in writing, no telephone calls. The Government will not pay for any information received in response to this request, nor will the Government compensate any respondent for any costs incurred in developing the information provided to the Government. The government is looking at the possibility of awarding a Contractor Logistics Support (CLS) contract to provide site maintenance, Contract Operated Maintained Base Supply (COMBS), Contract Field Team (CFT), and modification installation support for 47 aircraft at 10 different sites (8 CONUS, 1 OCONUS, 1 deployed). This breakout would include COMBS support only for 19 aircraft at 3 CONUS sites and full CLS maintenance for the remaining aircraft. The 3 CONUS sites have experienced higher parts consumption rates than anticipated. The government has limited usage data, but history is not a predictor of future events. The government does not own any spares or support equipment, therefore it would be the responsibility of the contractor to provide. There is a possibility that a drawdown will take place which would remove the COMBS support only requirement for the 19 aircraft at 3 CONUS sites starting FY12, 4th Qtr. The reduction may include quarterly reductions in aircraft with one site closing at the end of FY13, 1st Qtr, and the two other sites closing at the end of FY13, 4th Qtr. There is no known probable reduction for the remaining 28 aircraft or closure of any other sites for the foreseeable future. General Questions 1) Do you currently provide Aircraft Maintenance and Contractor Operated and Maintained Base Supply (COMBS) to customers who operate small business jets? a) If so, how many locations, number of aircraft, and model aircraft do you support? 2) Has your company had experience (in the past 5 years) providing Aircraft Maintenance and COMBS to a fleet of business type jet aircraft in excess of 45 aircraft in multiple locations? 3) Has your company had experience (in the past 5 years) providing only COMBS support for military maintainers? a) Did you face any challenges? b) If so, what challenges did you face and how did you overcome them? 4) Has your company had experience (in the past 5 years) providing Aircraft Maintenance and COMBS outside of the continental United States and its territories? Where was that customer located? 5) Assuming the scope of work does not change, how long of a period of performance can you accurately project your costs? 6) How long is your typical contractual arrangement established with vendors and subcontractors? 7) Do you have the ability to perform engineering service capability on a commercial derivative Lear Jet 35A i.e. C-21A a) What limitations of engineering support if any would you have? 8) What are your thoughts on this effort being a total small business set-aside? 9) The Government is contemplating a service contract, NAICS Code 488190, what category does your company fall within; small business, veteran-owned small business, small disadvantaged business, Certified 8A, Hub Zone small business, women-owned small business, large business? 10) What previous experience does your company have with Government contracts? a) Is your company familiar with the Government processes of contracting, billing, engineering, etc.? 11) If you had previous contracts with the Government, what types of pricing arrangement were used? a) What type of pricing arrangement would you recommend for the contract? 12) What does your company specialize in? In an effort to plan for a possible drawdown, the government has come up with several scenarios. Scenario #1. The government anticipates the award of a 5-year contract (1-year base w/4 one year option periods) beginning on or about FY13, 1st Qtr. This scenario places the new contractor in a situation where they could possibly be required to stand up and shut down one CONUS site within the first few months of award and the other two CONUS sites within the first ten months of award. The three sites having 19 aircraft would require COMBS support only; keeping in mind the contractor would be required to purchase/lay-in of all spares and parts. Additionally upon award the contractor would be required to provide COMBS and Aircraft Maintenance to 4 other CONUS sites, 1 OCONUS, and 1 deployed site for 28 aircraft. The government will not provide support equipment, spares or parts. 13) What challenges would the contractor face if required to stand up and shut down sites in this timeframe while maintaining the requirements for the stable fleet of 28 aircraft? Please include cost, schedule and other challenges that pertain to supply inventory, personnel hiring, support equipment, overhead management, etc. How would the contractor handle these challenges? 14) What other recommendations/approaches can you offer that would provide USAF insight that would result in successful Contractor Logistic Services COMBS effort for these 19 aircraft? 15) What are your recommendations and/or concerns with this scenario? 16) Are there any concerns regarding this period of performance? 17) Provide any other comments you have for this 5-year scenario. Scenario #2. The government anticipates the award of a 5-year contract (1-year base w/4 one year option periods) beginning on or about 1 October 2012. For COMBS and Aircraft Maintenance for 28 aircraft at 4 CONUS, 1 OCONUS, and 1 deployed site. In this scenario, there is no expectation of aircraft drawdown. The government will not provide support equipment, spares or parts. 18) What challenges would the contractor face with this scenario? Please include cost, schedule and others challenges that pertain to supply inventory, personnel hiring, support equipment, etc. How would the contractor handle these challenges? 19) What other recommendations/approaches can you offer that would provide USAF insight that would result in successful Contractor Logistic Services COMBS and Aircraft Maintenance effort for these aircraft? 20) What are your recommendations and/or concerns with this source selection? 21) Are there any concerns regarding this period of performance? 22) Provide any other comments you have for this 5-year scenario. 23) Do you foresee a significant savings between scenario 2 versus scenario 1? If so please explain and illustrate how the government could benefit from such savings, for example cost savings, program success, streamline processes etc. 24) In reference to the two previous options presented please provide an assessment to each for probable success using the following scale: 1= high probability not to succeed without relief of requirements to 10 being high a probability of success with little to no duress to the contractor or the government a) Scenario 1 High Risk 1-------------5------------10 Low Risk b) Scenario 2 High Risk 1-------------5------------10 Low Risk Scenario #3. The government anticipates the award of a 2-year bridge contract (1-year base w/4 quarterly option periods) beginning approximately 1 October 2011. This scenario places the contractor in a situation where they would be required to provide short term COMBS support (10 months to 2 years) at the 3 closing sites for 19 aircraft and simultaneously maintain Aircraft Maintenance and COMBS support for 28 aircraft located at 4 additional CONUS sites, 1 OCONUS, and 1 deployed site. The government will not provide support equipment, spares or parts. 25) What challenges would the contractor face if required to stand up and shut down sites in this timeframe, (2 years or less)? Please include cost, schedule and others challenges that pertain to supply inventory, personnel hiring, support equipment, etc. How would the contractor handle these challenges? 26) Do you foresee your organization desiring to participate in such an endeavor as this 2-year scenario? If so what challenges does this short term contract present for the contractor? Please include cost, schedule and other challenges that would pertain to this scenario. 27) Do you foresee being able to economically amortize your capital investment of this scenario over the 2-year period or should the government expect an above normal cost due to the contract term and activity? Please provide a detailed explanation of your response. 28) What other recommendations /approaches can you offer that would provide USAF insight that would result in successful Contractor Logistic Services COMBS and Aircraft Maintenance effort for these aircraft? 29) What are your recommendations and/or concerns with this source selection? 30) Are there any concerns regarding this period of performance? 31) Provide any other comments you have for the 2-year scenario. Additional Questions 32) What advantages/disadvantages do you perceive for using a FAR Part 12, firm-fixed priced contract? 33) Provide any other commercial suggestions or approaches to fulfilling this requirement.
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