SOLICITATION NOTICE
R -- Great Lakes National Program Office Mission Support Services
- Notice Date
- 10/13/2010
- Notice Type
- Presolicitation
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- Environmental Protection Agency, Office of Acquisition Management, Region V, Acquisition and Assistance Section (MMC-10J), 77 West Jackson Boulevard, Chicago, Illinois, 60604
- ZIP Code
- 60604
- Solicitation Number
- SOL-R5-10-00005
- Archive Date
- 2/15/2011
- Point of Contact
- Kendra L. Kozak, Phone: (312) 353-8834, Donald K. Anderson, Phone: (312) 886-7159
- E-Mail Address
-
kozak.kendra@epa.gov, anderson.donald@epa.gov
(kozak.kendra@epa.gov, anderson.donald@epa.gov)
- Small Business Set-Aside
- N/A
- Description
- The purpose of this synopsis is to notify potential offerors of the intent of U. S. Environmental Protection Agency (EPA) to issue a solicitation to provide mission support services for the Great Lakes National Program Office (GLNPO). These services will support GLNPO in developing and implementing programs under the Great Lakes Restoration Initiative and other programs and initiatives. See: http://www.epa.gov/greatlakes/glri/. The services are Advisory and Assistance Services (A&AS) as defined in FAR 37.2. Policies and procedures for acquiring A&AS by contract will be in accordance with FAR 37.2. A determination was made that the following notice is not relevant to the Mission Support Service requirement. Therefore, this award restriction no longer applies for this procurement: NOTIFICATION: Firms can pursue any or all of the six Great Lakes National Program office (GLNPO) contracts but a firm will only be able to be awarded one of the six contracts, as either, a prime, team subcontractor or a first tier subcontractor. Currently we are planning to award one mission contract (forecast number FY10-250), two great lake architect engineer services (GLAES) (brooks act) contracts (forecast number FY10-241) and three construction contracts (forecast number FY10-216). The Government is contemplating a single award indefinite delivery/indefinite quantity contract from this solicitation using full and open competition. The resulting contract will contain fixed rates for labor. The government may issue either time-and-materials (T&M) or firm-fixed-price (FFP) task orders. The anticipated ordering period includes a thirty-six (36) month Base Period and two-twelve (12) month option periods with a maximum potential ordering period totaling sixty (60) months. The North American Industry Classification Standard (NAICS) code for this procurement is 541620, Environmental Consulting Services, with a size standard of $7M. The solicitation for this procurement is anticipated to be released on or about January 2011 and proposals will be due thirty days from the posting date. This procurement will be conducted under Federal Acquisition Regulation (FAR) Part 15-Contracting by Negotiation. The anticipated award date for this requirement is on or about June 2011. Contract award will be made using a best value approach with technical capability being of greater importance than cost or price. The synopsis, amendments and other information related to this procurement as well as any subsequent procurement notifications will be posted on the Federal Business Opportunities website, at: www.fbo.gov and the EPA website at: http://www.epa.gov/region5/business/contracting.htm All interested parties should check these sites frequently for updates. All inquiries and questions regarding this solicitation shall be submitted in writing to Kendra Kozak, Contract Specialist, at kozak.kendra@epa.gov or Donald Anderson, Contracting Officer at anderson.donald@epa.gov. THE FOLLOWING IS A LIST OF ANTICIPATED COI CLAUSES AND PROVISIONS THAT WILL BE INCLUDED IN RFP# SOL-R5-10-00005 AND ANY RESULTANT CONTRACTS AND TASK ORDERS AS NECESSARY. THIS LIST MAY NOT REPRESENT THE FINAL LIST OF ALL COI CLAUSES AND PROVISIONS. INTERESTED PARTIES SHOULD REVIEW THE FINAL RFP FOR THE FINAL COI REQUIREMENTS. INCLUDED IN S/C/TO PROVISION/CLAUSE: S/C/TO ORGANIZATIONAL CONFLICTS OF INTEREST NOTIFICATION (EPAAR 1552.209-70) S/C/TO ORGANIZATIONAL CONFLICTS OF INTEREST (EPAAR 1552.209-71) S/C/TO ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION (EPAAR 1552.209-72) S/C/TO NOTIFICATION OF CONFLICTS OF INTEREST REGARDING PERSONNEL (EPAAR 1552.209-73) S/C/TO PROJECT EMPLOYEE CONFIDENTIALITY AGREEMENT (EPAAR 1552.227-76) S SUBMITTAL OF CONFLICT OF INTEREST PLAN S MINIMUM STANDARDS FOR CONFLICT OF INTEREST PLANS KEY: S-Solicitation C-Contract TO-Task Order Request for Order Full text versions of these provisions and clauses can be found on the National Archives and Records Administration (GPO Access). SUBMITTAL OF CONFLICT OF INTEREST PLAN Offerors shall submit, along with their cost proposal, an Organizational Conflict of Interest Plan which outlines the procedures in place to identify and report conflicts of interest (COI), whether actual or potential, throughout the period of contract performance. The plan shall address step by step, the checks and balances in place to detect and report potential or actual COI at the organizational and personal level as set forth in the MINIMUM STANDARDS FOR EPA CONTRACTORS' CONFLICT OF INTEREST PLANS. The minimum standards set forth the criteria which offerors' COI plans must meet in order to be acceptable to the Agency. The COI plan shall be negotiated within the time specified by the Contracting Officer and incorporated into any resulting contract. The plan shall be evaluated in accordance with the criteria set forth in the EVALUATION OF CONFLICT OF INTEREST PLAN. MINIMUM STANDARDS FOR EPA CONTRACTORS' CONFLICT OF INTEREST PLANS 1. PURPOSE The Environmental Protection Agency (EPA) has identified a need to avoid, neutralize, or mitigate actual and potential contractor conflicts of interest (COI). To accomplish this, contractors are required to have a COI plan for identifying and reporting actual and potential COI. The purpose of this document is to set forth the minimum standards for a contractor's COI plan. The CO may require the contractor to provide additional information if necessary. 2. COI PLAN The contractor's COI Plan is a document which describes the procedures a company uses to identify and report COI. Generally, a contractor's corporate COI plan will describe how a company, in its entirety, addresses conflicts, and will not be contract or program specific. The plan may also describe the options a company will consider proposing to avoid, neutralize, or mitigate a COI whenever a conflict is identified. The plan will be evaluated by the applicable EPA Contracting Officer (CO), and approved by the CO if the Plan meets the EPA's minimum requirements for detecting and reporting conflicts of interest. The CO may accept the same version of a COI plan previously approved by another CO when appropriate. Contractors' COI Plans should be identified by a version number and date, as appropriate. EPA should be advised of the version number, date, and applicable CO for any previously approved COI plan. 3. MINIMUM STANDARDS FOR CONTRACTORS' COI PLANS A. Corporate Structure The COI Plan shall describe any parent relationship and list all affiliates, subsidiaries, and sister companies, etc. Generally, this need not exceed three corporate tiers, unless a relationship exists beyond three tiers that would potentially create a conflict. In such a case, relationships beyond three tiers should also be included in the COI Plan. Contractors shall report changes in its corporate structure to the Agency throughout contract performance. Contractors are invited to include under this section a company profile. The profile should discuss all pertinent information relevant to COI including a summary of a contractor's primary and/or environmental business functions, relationships, and activities. This background information will be very useful to COs when evaluating whether or not a contractor has a COI. B. Searching and Identifying COI The COI Plan shall include a requirement describing when a COI search must be performed by company personnel and clearly identify the procedures to be followed. The searching requirement shall encompass all work related to all clients for whom work was performed over the past three years, all current work, all sites (if applicable), and any future work reflected in marketing proposals. Contractors must search their records over the past 36 months, or through all available records for a new company until 36 months of records are accumulated, from the time of receipt of the work from EPA. However, contractors are encouraged to search back as far as a company's records cover. C. Data Base The COI Plan shall require a data base that includes all necessary information for a contractor to review its past work (at a minimum over the past 36 months or through all available records for a new company until 36 months of records are accumulated), work in progress, and work the company may be pursuing under any marketing proposals. This requirement does not establish any particular type or kind of retrieval system, however, the data base shall contain, at a minimum, the following information and capabilities. (1) a list of the company's past and current (public and private) clients; contractor has worked on; (2) a description of the type(s) of work that was performed and any other pertinent information; (3) a list of the past sites (when applicable) a contractor has worked; (4) a list of site name(s) (when applicable) related to any work performed; (5) the ability to search and retrieve the information performed; and (6) dollar value of work performed; (7) a list of work the company may be pursuing in the future. If applicable, the COI Plan shall include provisions for supplemental searches of parent, affiliate, subsidiary, or sister company records. The COI Plan shall also describe any cross-checks used by the company when searching COI issues. D. Personal Certification At a minimum, the COI Plan shall require ALL employees of the company performing work under an EPA Superfund and/or Non-Superfund contract, including work on a site, work relating to a site, work pertaining to a CERCLA/RCRA action, or work that may endanger a CERCLA enforcement action, to sign a personal certification. EPA recommends a policy whereby all company employees are required to sign such a certification rather than only those employees working under an EPA contract. The certification shall require at a minimum that the individual agrees to report to the proper company authority any personal COI and that the individual has read and understands the company's COI Plan and procedures. Employee certifications shall be retained by the company. E. Work Assignment (WA), Technical Direction Document (TDD), or Delivery Order (DO) Notification and Certification If the contract contains the requirement for WAs, TDDs, or DOs, the COI Plan shall describe the company's process for meeting the Agency's notification requirement prior to beginning work and for submission of the company's WA/TDD/DO certification within 20 days of receipt of the EPA work. NOTE: WA/TDD/DO certifications are NOT required if the contract contains an annual certification requirement. Nevertheless, the contractor's COI Plan shall address the procedures to be followed for WA/TDD/DO certifications. F. Annual Certification The COI Plan shall describe the process the company uses for submission of its annual certification. NOTE: Annual certification is NOT required if the contract contains a WA/TDD/DO certification requirement. Nevertheless, the contractor's COI Plan shall address the procedures to be followed for annual certifications. G. Notification and Documentation The COI Plan shall clearly identify the official within the company responsible for making COI determinations. Generally, this would be someone at a middle to upper level of management. The responsible official shall be free of any personal conflicts for the purpose of making COI determinations, e.g., a program manager who receives bonuses based on the total amount of sales may not be free of conflicts. The COI Plan shall clearly identify the process that is followed when notifying the EPA of any actual or potential COI and the actions that the company has taken or will take to avoid, neutralize, or mitigate the conflict. In addition, the contractor shall document all COI searches related to EPA work, whether or not an actual or potential COI has been identified. H. Training The COI Plan shall require all employees of the company to receive basic COI training and that each employee receive COI awareness training at least annually. The company's COI Plan shall be available for all employees to review. Annual awareness training shall include, at a minimum, a review of the certification language and any changes that may have occurred in the company's COI Plan or Government COI regulations. In addition, companies are encouraged to routinely disseminate to their employees current COI information. I. Subcontractor's COI Plans The COI Plan shall describe the process and mechanism by which the company will monitor its subcontractors to ensure all subcontractors are complying with the COI provisions in their contracts. It is important that subcontractors identify and report COI as well as submit Limitation of Future Contracting (LOFC) requests for approval. EVALUATION OF CONFLICT OF INTEREST PLAN The plan described in the "CONFLICT OF INTEREST PLAN" will be evaluated as acceptable or not acceptable as part of the contracting officer's responsibility determination of the contractor. Notwithstanding any other evaluation of the offeror's proposal, an offeror that submits a plan that is unacceptable at the time of award will not be eligible for a contract award.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/EPA/OAM/MMC-10J/SOL-R5-10-00005/listing.html)
- Record
- SN02310108-W 20101015/101013234043-d74039d8ea013d06d4ee7fc93038933c (fbodaily.com)
- Source
-
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