SOLICITATION NOTICE
V -- Lodging and Meeting rooms for State of Ohio Yellow Ribbon Event
- Notice Date
- 10/14/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- 179 AW/MSC, 1947 Harrington Memorial Road, Mansfield, OH 44837-0179
- ZIP Code
- 44837-0179
- Solicitation Number
- W91364-11-T-0001
- Response Due
- 11/5/2010
- Archive Date
- 1/4/2011
- Point of Contact
- gordon.strom1, 419-520-6390
- E-Mail Address
-
179 AW/MSC
(gordon.strom@ang.af.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared IAW the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation W91364-11-T-0001 is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-46. This solicitation is Unrestricted. The NAICS code that applies is 72111. This action will result in a FFP purchase order utilizing simplified commercial acquisition procedures under Full and Open competition. This requirement is for Yellow Ribbon Event (which requires lodging, meals and meeting rooms for briefings). Qualified establishments shall be located within a 50 mile radius of 1200 N Camp Perry East Road, Port Clinton, Ohio 43452-9577. Establishments who do not provide proposal based on receipt and review of statement of work will be deemed non-responsive. Statement of Work is as follows: STATEMENT OF WORK (SOW) I. BACKGROUND 1. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide catered meals, lodging for 10 Dec 2010 and meeting rooms to the 179 AW, Ohio Air National Guard, for the Yellow Ribbon Events scheduled for 11 Dec 2010, as defined in this SOW. II. SCOPE OF WORK 1.Contractor shall provide the following services: III.Lodging for Yellow Ribbon authorized individuals designated by the 179th AW, Ohio Air National Guard Yellow Ribbon Event POC Ms Faline Rowland, for 10 Dec 2010. Required number of rooms is 350. Room sizes required will include singles, doubles, and suites. a.Additionally, rooms will need to be reserved for Non-Yellow Ribbon participants; 14 rooms - price separately from rooms requested above). IV.Rooms for the Yellow Ribbon Event for briefings. Rooms shall include tables (conference style) and chairs (cushioned) to accommodate number of persons estimated for each type of room required; required room sizes are as follows: a. One (1) Ballroom style room, able to accommodate 600-700 people b.Two (2) rooms able to accommodate approximately 200 people c.Two (2) rooms able to accommodate approximately 50-100 people d.Three (3) rooms able to accommodate the following age groups: 0-5 (approx. 30), 6-11 (approx. 20), 12-17 (approx. 10). These rooms will be utilized for activities related to each group; specific numbers yet to be determined. e.Two (2) rooms able to accommodate 6-8 people (consultation type rooms) f.One (1) room able to accommodate approximately 40 people; room is requested to have round tables V.Meeting room facilities to include: a.Screens for all meeting rooms (at least 1 screen for each room/ size appropriate); to include projectors and required electrical items (with possible need for rear-projection screen(s) for ballroom style room). b.Speaker stands, microphones and wireless mics for all five meeting rooms c.8 x 12 raised platform in ballroom style room VI.Event will also require twelve (12) conference style tables, with skirting (for registration and exhibit purposes); locations will be determined. VII.Meals provided for in eating area separate from meeting rooms, for approximately 700 people (including estimated total of 80 persons under 18) a.Light Breakfast food (hot/cold combination); menu should resemble the following content: scrambled eggs, French toast, bacon or sausage patties, potatoes, pastries, breads, cereals, milk, coffee, and juices. Menu should also include amenities such as: butter, syrup, jams and jellies, etc. Serving timeframe shall be from 6:00am 7:45am. b.Lunch (Buffet style; at least 2 tables/4 lines) to include: choice of 3 entrees, vegetables, starches, salad, and assorted deserts; to also include drinks and associated table services. Specific menu, based off of proposed choices, will be determined by event POC (Faline Rowland). Serving timeframe shall be from 11:30am 1:00pm. c.Afternoon Snack & Beverage Option; to consist of bottled water, variety of canned sodas, coffee, and light snacks (e.g. cookies, bagged chips, etc). Specific timeframes service shall be available will be determined. 2.Contractor will furnish all food items, cooked, and delivered to the areas identified by catering manager at designated times in accordance with this SOW. 3. Contractor shall provide full service catering to include setting up, plates, napkins, silverware, glasses/cups, clean up equipment to keep food hot/cold and removal of all trash. 4. Contractor shall have all food items delivered and available on site no later than 7:30am for breakfast, no later than 11:15am for lunch and no later than 2:00pm for afternoon break. 5. Contractor shall provide a coffee bar and variety of drinks (sodas) and water to be available all day and replenished (up to 8 hours) as necessary. 6. Contractor shall provide all condiments (sugar, cream, sweetener, etc). 7. All food and beverages will remain the property of the 179 AW and carry out containers will be provided by the contractor. Remaining food should be put into containers for take home. Note: Children will eat meals with their families; however, afternoon snack & beverage option shall be provided for them, as well. (END OF STATEMENT OF WORK) ________________________________________________________________________ The Government intends to award all requested services to a single vendor; however, establishments who are unable to provide for total lodging requirements are welcome to partner with another co-located establishment, in order to meet total rooms required requirement will still need to be awarded to a single vendor. The lodging requirement date is 10 December 2010; event date is 11 December 2010. Proposals may be submitted as lump sum cost for each event time period (10-11 Dec 10); however, contractor shall provide separate breakdown for general requirements (lodging, meeting rooms and accessories required, food and service provided, etc). Contractors facilities must meet minimum standards for federal, state (Ohio) and local governments as well as industry standards for health, safety, and welfare occupants. According to ANGR Sup 34-246, base officials will personally visit establishments being considered for contract. The following shall be used to evaluate offers: price or cost to the government, quality of facilities and services, and ability to meet the government requirements as stated in Statement of Work. The Government will make an award to the responsible offeror whose offer conforming to the solicitation is considered the best value. All other evaluation factors when combined, are equal to price. The following provisions are included in this acquisition: FAR 52.212-1, Instruction to OfferorsCommercial (Jun 2008), FAR 52.212-2 Evaluation Comm Items (Jan 1999). FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Jun 2009) Alternate I (Apr 2002) (A completed signed copy of provision FAR 52.212-3 shall be submitted with any quotation); 52.252-1, Solicitation Provisions Incorporated by Reference. The following clauses apply to this acquisition: FAR 52.204-7, Central Contractor Registration (Apr 2008); FAR 52.212-4, Contract Terms and Conditions Commercial Items (Mar 2009); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun 2008). The following additional FAR clauses cited within clause 52.212-5 also apply: 52.222-3, Convict Labor, 52.222-19, Child LaborCooperation with Authorities and Remedies, 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities, 52.222-50, Combating Trafficking in Persons, 52.225-13, Restrictions on Certain Foreign Purchases, 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, 52.222-41, Service Contract Act of 1965, As Amended and 52.222-42, Statement of Equivalent Rates for Federal Hires, 52.233-3, Protest After Award, 52.233-4 Applicable Law for Breach of Contract Claim. FAR Clause 52.232-18, Availability of Funds (Apr 1984); 52.247-34, F.O. B. Destination (Nov 1991) and 52.252-2 Clauses Incorporated by Reference (Feb 1988) applies to this acquisition. The following DFAR clauses also apply: DFARS 252.201-7000, Contracting Officers Representative (Dec 1991), 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Jan 2009); 252.204-7004 Alt A, Central Contractor Registration (52.204-7) Alternate A (Sep 2007); 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Mar 2008). The following additional DFAR clauses cited within clause 252.212-7001 also apply: 252.247-7023 Transportation of Supplies by Sea (May 2002) Alternate III (May 2002). DFAR Clause 252.232-7010, Levies on Contract Payments (Dec 2006), 252.243-7001, and Pricing of Contract Modifications (Dec 1991). US Dept of Labor wage rate determination applicable to your locale applies to solicitation; applicable wage rate determination will be incorporated at time of award. You can locate your applicable wage rate through the following website: http://www.wdol.gov/sca.aspx#0. For information regarding this solicitation please contact Gordon Strom, 419-520-6390. All offers are due by 5:00pm (EDST, 05 Nov 10), by e-mail to gordon.strom@ang.af.mil, or by mail or hand carried to 179 AW, Contracting Office, Attn: Gordon Strom, 1947 Harrington Memorial Road, Mansfield, Ohio 44903-8049. No facsimile offers will be accepted.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA33-3/W91364-11-T-0001/listing.html)
- Place of Performance
- Address: 179 AW/MSC 1947 Harrington Memorial Road, Mansfield OH
- Zip Code: 44903-8049
- Zip Code: 44903-8049
- Record
- SN02311076-W 20101016/101014233936-93de313a7b9652a9e380b9aae22fbe25 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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