SOLICITATION NOTICE
20 -- CATAPILLAR DIESEL ENGINE OVERHAUL
- Notice Date
- 10/20/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423850
— Service Establishment Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Department of the Navy, Military Sealift Command, MSFSC Norfolk, Building SP-64, 471 C Street, Norfolk, Virginia, 23511, United States
- ZIP Code
- 23511
- Solicitation Number
- N40442-11-R-4000
- Archive Date
- 11/10/2010
- Point of Contact
- John Scott Harrison, Phone: 757 443 5919
- E-Mail Address
-
john.harrison@navy.mil
(john.harrison@navy.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Military Sealift Fleet Support Command (MSFSC), Naval Station Norfolk, VA intends to award a FFP sole source purchase order to Foley Equipment Company, 1550 S. West St., Wichita, KS. 67213-1668, from the following notice: This is a combined synopsis / solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number: N40442-11-R-4000 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-46. NAICS Code 423850 applies. This is a Small Business set-aside. The Small Business Competitiveness Demonstration Program is not applicable Test Program for Commercial Items: This requirement will be awarded using the procedures under FAR Part 13.5 Test Program for Commercial Items of the Clinger-Cohen Act of 1996. The following FAR Part 13 Simplified Acquisition Procedures shall be used: Quotes shall be solicited and a purchase order issued to the successful offer who submits the lowest price technically acceptable. Award will be made for all parts. FAR Part 13 Purchase Order procedures shall supersede any contrary procedures set forth or incorporated by reference in this solicitation. Description of the requirements to be acquired. 1.0 1.1 Provide the services of an OEM CATERPILLAR rep.to perform a 20,000 hour major overhaul on one (1) Caterpillar D399 TA Marine 2SGB Diesel Engine. Provide transportation of all necessary materials to the vessel's location. Period of Performance is 09 November 2010 through 01 December 2010 in Yokohama Japan. 2.0 REFERENCES/ENCLOSURES 2.1 References: 2.1.1 NAVSEA Tech Manual S9233-BN-MMM-010/11083/D399B-TA Caterpillar. 2.1.2 Caterpillar Maintenance Management Schedule for Marine Engines (SEBU6102) 2.1.3 Caterpillar Operation and Maintenance Manual. (SEBU5698) 2.1.4 Caterpillar Service Manual. (SEBR0511) 3.0 ITEM LOCATION/QUANTITY/DESCRIPTION 3.1 Location: 3.1.1 Yokohama Japan. 3.1.2 USNS Safeguard (T ARS-50) 3.1.3 Lower Auxiliary Machinery Room 3.2 Quantity: 3.2.1 One (1) D399B-TA CCW Caterpillar Marine Diesel Engine. 3.3 Description: 3.3.1 Caterpillar D399 TA Marine Diesel Engine. 3.3.2 Caterpillar D399 Diesel Engine 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: 4.1 GOVERNMENT FURNISHED MATERIAL: a.) Engine oil, grease & jacket water treatment 4.2 GOVERNMENT FURNISHED SERVICES: ABS Surveyor. 5.0 NOTES: 5.1 Performance Period 5.1.1 The performance period begins on or about 11 November 2010 and shall be completed no later than 08 Dec 2010. 5.1.2 If more than one engine/generator unit is to be overhauled, those units may be worked simultaneously with prior arrangement with the attending Port Engineer. Exceptions may arise due to ship requirements. The attending Port Engineer will coordinate any exceptions. 5.1.3 Ship's Force will drain, dispose, and renew all engine fluids. 5.1.4 The contractor is responsible for removing all interferences in completion of this work. 5.1.5 Provide an access list of all personnel boarding the ship. The list shall include the following: a.) Persons full name. b.) Last four of persons SS#, or passport# or naturalization #. c.) Place of Birth d.) Date of birth. e.) EPIC request f.) Yokohama Japan g.)"Enclave" access request Send the Clearance information via E-mail to Mr. Bill Kegley william.kegley@fe.navy.mil by 1 November, 2010. 6.0 QUALITY ASSURANCE REQUIREMENTS 6.1 Material 6.1.1 All parts and material shall be manufactured by Caterpillar Tractor Company or Caterpillar remanufactured components. 6.2 Qualification/Process 6.2.1 All parts and labor supplied by the Contractor shall be fully warranted. 6.3 Inspection/Test 6.3.1 At the halfway point of the engine/generator overhaul, the MSFSC representative will contact the ABS to conduct an inspection for credit towards the unit's Continuous Machinery Survey. The unit will not be closed until approval is granted by the ABS via the MSFSC Port Engineer. The contractor shall provide the MSFSC Port Engineer with a minimum of 24 hours notice as to when the unit will be open and ready for inspection by the ABS surveyor. The cost of the ABS inspection will be to MSFSC account. 7.0 STATEMENT OF WORK REQUIRED: 7.1 Arrangement/Outfitting: NONE 7.2 Structural: NONE 7.3 Mechanical/Fluid: 7.3.1 The contractor shall perform the 20,000 hour overhaul as specified in 2.0 References. And provide all parts necessary to complete the 20,000 hr overhaul. 7.3.1.1 The contractor shall perform an inspection for wear by checking all dimensions and tolerances in accordance with Ref 2.1 on the following components. Submit written condition reports stating each components condition and if the component requires replacement, due to its condition being out of Caterpillar specification, include material and labor costs to renew that component. All components shall be properly prepared and cleaned for installation, including casings and all air, oil or water passages. IAW REF 2.1 reinstallation of all components throughout will be with new gaskets, seals, grommets, and O rings as required. 1) prelude pump 2) fuel injection system and governor 3) main oil pump and relief valve 4) governor drive group, 5) actuator, linkages, manual shutdown linkages. 6) vibration damper 7) gear train 8) driven unit alignment, reduction gear 9) rocker arm assembly and bushings 7.3.1.2 Install new or Caterpillar remanufactured (Contractor Furnished material), in accordance with paragraph 6.1, the following components: 1) pistons and piston pins (16 ea.) and retainers 2) piston ring sets (16 ea.) 3) liners (16 ea.) 4) main bearings, complete including thrusts 5) rod bearings, complete. 6) rebuilt or remanufactured unit exchange, jacket water pump, (1 ea.) 7) front and rear cover seals and gaskets 8) fuel nozzle injectors, ( 16 ea.) 9) install new front and rear hydro mechanical seals - directional 10) turbochargers cartridges 11) lube oil cooler, non removable core complete, unit exchange. 12) fuel pump assemblies (16 ea) 13) fuel injection pump group yoke screw and lock nut, 16 each P/N 5H5553 and P/N 2A5351 14) jacket water thermostats. 15) new expansion tank pressure cap. 16) cylinder heads, complete with valves, new or remanufactured, unit exchange, (8 ea.) 17) all exhaust pyrometers complete with leads. 18) rebuild existing salt water pump using the following parts: a) impeller P/N 4L6220 b) rebuild kit P/N 1W7066 c) elbow assy. P/N 5L1549 e) new seals f) new gaskets 19) camshaft and lifter kit 20) camshaft bearings 21) connecting rods 22) cam followers 23) new engine block pan gasket 24) all new front gear train bushings 25) fuel transfer pump 26) all new filters, lube oil (8), fuel oil (7) and air filters (4). 27) new fuel rack 28) new breathers (2) required 29) new rocker arm buttons and springs 30.) new front crankshaft harmonic balancers(2). 31.) new Jacket water heaters (7) 7.3.1.4 The contractor shall properly clean and pressure test the aftercooler core and properly reinstall. 7.3.1.5 The contractor shall adjust all piston cooling jets to the proper spray angle. 7.3.1.6 The vessel's Chief Engineer or representative will secure the jacketwater heaters and drain the engine jacketwater system and perform a system flush for each engine. The contractor shall install seven new OEM jacketwater heaters and inform the Chief Engineer when the systems are ready to be refilled and tested for water tightness. The required jacket water treatment chemical to be added will be the responsibility of the vessel's engineering staff. 7.3.1.7 The vessel's Chief Engineer or representative will drain the engine lube oil sump pan to its lowest level allowed by the installed piping arrangement. 7.3.1.8 A crankshaft deflection reading and end thrust reading will be taken on the engine in accordance with Reference 2.1.4. 7.3.1.9 The contractor shall be responsible for removing and properly disposing of any existing fuel, lube oil and air filters from the engine being overhauled. The contractor shall be required to clean all filter housings, procure, install new filters and properly close using new gaskets, o rings as required. 7.3.1.10 The contractor shall properly clean and inspect the overhauled engine lube oil sump pan. The Chief Engineer or representative shall be notified for final inspection of the sump before any lube oil is introduced. 7.3.1.11 The contractor shall notify the Chief Engineer or representative, in a timely manner, when the engine is ready to receive the required amount of lube oil to the sump. The Chief Engineer or representative will be responsible for adding lube oil to the overhauled engine so that ship board piping systems and equipment may be utilized. 7.4 Electrical: 7.4.1 The contractor shall inspect all electrical connections, safety devices, wire standoffs and chafing protections installed on the engine and provide a condition report stating general condition and any abnormal findings. A change order will be issued for any additional work. 7.5 Preparation of Drawings: NONE 7.6 Inspections/Test: 7.7.1 IAW Article 6.3 of this specification. 7.6.2 The contractor shall reset tappets, check valve rotators, check and adjust fuel timing IAW References 2.0. 7.6.3 The contractor shall notify the Chief Engineer and MSFSC representative when the overhauled engine is ready to be tested for an approximate period of two (2) hours or as directed by the MSFSC representative. The Chief Engineer or MSFSC representative will be responsible for actually engaging the unit on the vessels. The ABS surveyor shall be informed by the MSFSC representative in order to attend the final testing so credit can be given for the Continuous Machinery Survey on the unit. 7.6.4 The contractor shall take a set of written cylinder operating temperatures, fluid operating temperatures and pressures during the testing IAW 7.7.3. Any additional repairs will be covered by a change order. 7.7 Painting: 7.7.1 The contractor shall re-paint the existing Navy machinery grey engine surfaces to a standard Caterpillar yellow paint configuration. The components to be painted will be properly cleaned and prepared. 7.7.1.1 Needle scale block and cylinders to remove all old paint and dirt. Paint using Caterpillar yellow, including all new or re-mfr. Heads. 7.8.1.2 All removed components will be scaled, cleaned and painted prior to re- installation. Upon completion install new "CATERPILLAR" engine decals. 7.9 Recommended OEM Caterpillar Representative: 7.9.1 The OEM CATERPILLAR rep. must be factory trained and Certified by INTECH Marine Service (Mfr. of Local Diesel Control Panels) and be familiar with PLC logic and MCCS Installation and Modifications. The 20,000 HR overhaul requires the Caterpillar Rep to verify the PLC and the MCCS interfaces are properly functioning during final testing and acceptance. 8.0 GENERAL REQUIREMENTS: 8.1 See General Technical Requirements. (COMSCINST 4700.10A) 8.2 The U.S. Government has limited solicitation of all Caterpillar Diesel Engine Overhauls in the T-ARS Class Vessels to an authorized Caterpillar dealer. MSFSC will request that all potential offerors submit evidence that they are a Caterpillar Authorized Marine Dealer (A. M.D.) at the time of submission of offers. 8.3 The contractor shall provide detailed reports of all maintenance actions and engine component conditions upon completion of the overhaul, including but not limited to, all critical clearances and adjustments listed in references, all parts rebuilt, renewed or exchanged in addition to the MSFSC Condition Reports. 8.4 Any new parts required by 7.0 (Statement of Work) that is not used will be credited against the work item or provided to the ship for spares as directed by the Port Engineer. 8.5 The Contractor shall provide all labor, parts, materials and tools to accomplish this specification item within the specified time requirements. 8.6 The contractor is responsible for removing all interferences in completion of this work. 8.7 The contractor will provide a detailed parts list with price breakout using unit cost and extended costs for all parts in SOW Section 7.3.1.2. Contractor to breakout estimated labor rates, number of hours, transportation, per diem, hotel, air fare, and proposed miscellaneous expenses The required delivery date for all items listed above is 09 NOV 2010 The delivery address is: Military Sealift Fleet Support Command, Ship Support Unit Japan N4, BLDG S-642 Mizuho-Sanbashi-Nai, Mizuho-Cho, Kanagawa-Ku, Yokohama-Shi, Kanagawa-Ken 221-0034, Japan POC: Mr. K. Miyao, Tel# 045-441-3854 M/F USNS SAFEGUARD Wood Packaging Material (WPM) - Additional Delivery Instructions: In accordance with the requirements of International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging Material (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) lumber and certified by an accredited agency recognized by the ALSC in accordance with Wood Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL: http://www.alsc.org). All materials must include certification markings in accordance with ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved "DUNNAGE" stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The following FAR provisions and clauses apply to this solicitation and are hereby incorporated: 52.204-7 Central Contractor Registration 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.212-1 Instructions to Offerors - Commercial Items 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.) 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items Clauses within 52.212-5 are hereby incorporated: 52.203-6 Restrictions on Subcontractor Sales to the Government 52.204-10 Reporting Subcontract Awards 52.219-6 Notice of Total Small Business Set-Aside 52.219-8 Utilization of Small Business Concerns 52.219-14 Limitations on Subcontracting 52.219-28 Post Award Small Business program Representation 52.222-3 Convict Labor 52.222-19 Child Labor - Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity; Special disabled Veterans of the Vietnam Era, and other Eligible Veterans 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Special Disabled Veterans of the Vietnam Era, and Eligible Veterans 52.222-41 Service Contract Act of 1965 52.225-13 Restrictions on Certain Foreign Purchase 52.232-33 Payment by electronic Funds Transfer- Central Contractor Registration 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.215-5 Facsimile Proposals 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-44 Fair Labor Standards Act and Service Contract Act - Price Adjustment 52.222-99 Notification of Employee Rights Under the National Labor Relations Act 52.229-6 Taxes- Foreign Fixed-Price Contracts 52.247-34 FOB Destination 252-203-7000 Requirements Relating to compensation of Former DoD Officials 252.204-7004(Alt A) Required Central Contractor Registration 252.204-7008 Export - Controlled Items 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252-209.7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country 252-211-7003 Item Identification and Valuation Alternate I 252-212-7000 Offeror Representations and Certification - Commercial items 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items Clauses within 252.212-7001 are hereby incorporated: 52.203-3 Gratuities 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7009 Restriction on Acquisition of Certain Articles Containing Specialty Metals 252.225-7012 Preference for Certain domestic Commodities 252.232-7003 Electronic Submission of Payment Requests 252.232-7010 Levies on Contract Payment 252.243-7002 Request for Equitable Adjustment 252.246-7003 Notification of Potential Safety Issues 52.233-2 Service of Protest (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed direct with an agency and copies of any protest that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt form Military Sealift Fleet Support Command, N10 Attn: Scott Harrison, Contracting Officer, 471 "C" Street, Naval Station Norfolk, VA 23511. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. Addendum to 52.233-2 Service of Protest Interested parties may request an independent review of their protest as an alternative to consideration by the Contracting Officer or as an appeal of the contracting officer's decision on their protest. See FAR 33.103. Requests for independent review shall be addressed to Code N10 or N10X Military Sealift Command, 914 Charles Morris Ct SE, Washington Navy Yard, DC 20398-5540. MSFSC encourages potential protesters to discuss their concerns with the Contracting Officer prior to filing a protest. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 26 October, 2010 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to john.harrison@navy.mil or faxed via 757-443-5982 Attn: John Harrison. Please reference the solicitation number on your quote. 6. Award will be based on Lowest Price Technically Acceptable.
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- Place of Performance
- Address: Military Sealift Fleet Support Command, Ship Support Unit Japan N4, BLDG S-642, Mizuho-Sanbashi-Nai, Mizuho-Cho, Kanagawa-Ku, Yokohama-Shi, Kanagawa-Ken 221-0034, Japan, United States
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