Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 23, 2010 FBO #3255
DOCUMENT

S -- Janitorial Services-Mount Vernon CBOC - Justification and Approval (J&A)

Notice Date

10/21/2010
 

Notice Type

Justification and Approval (J&A)
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Contracting Officer (10F-ACQ);VA Puget Sound Healthcare System;9600 Veterans Drive SW, Bldg 17;Tacoma WA 98493
 

ZIP Code

98493
 

Archive Date

10/11/2010
 

Point of Contact

Craig S Magee
 

E-Mail Address

ct
 

Small Business Set-Aside

N/A
 

Award Number

VA663-C11735
 

Award Date

10/8/2010
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1.Contracting Organization: VA Puget Sound Health Care System (VAPSHCS), Seattle, Washington. 2.Description of Action: This is a justification for other than full and open competition for the procurement of a six month, firm-fixed price Janitorial contract with By George, LLC. 3.Description of Supplies or Services: The Contractor shall furnish all personnel, materials, supplies, machinery, equipment and appliances necessary to provide environmental sanitation services at the Mt. Vernon Community Based Outpatient Clinic, located at 307 S. 13th Street, Mt. Vernon, WA, 98273. The Contractor shall perform these services Monday through Friday. The estimated cost of services for the six month period of performance is $24,582.84. 4.Statutory Authority: ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements; (X) (2) Unusual and Compelling Urgency; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability, or Expert Services; ( ) (4) International Agreement ( ) (5) Authorized or Required by Statute; ( ) (6) National Security; or ( ) (7) Public Interest 5.Validity of Use of Statutory Authority: By George LLC is the incumbent contractor for the Janitorial contract at Mt Vernon. They have successfully performed this service over the past 15 months and have the capability and staff to continue performance for the next six months. There were several extenuating circumstances that contributed to the current status of this now urgent requirement: By George LLC was competitively awarded a three month base period and four one year option periods on 15 June 2009. However, due to an administrative oversight, between the Service Line Budget Analyst and the Contracting Officer the second option year was not exercised. The Contracting Officer then notified the contractor to continue performing service under Purchase Order 663-C11735 through 31 March 2011 to allow time to re-solicit the service. Since this is a cleaning contract for a medical clinic, it is essential that this six month interim contract be awarded. The health and hygiene for patients and staff would be adversely affected if the work areas were not cleaned on a daily basis. The award of this contract will allow the Contracting office sufficient time to conduct another competition to award another janitorial service contract. 6.Actions to Promote Competition: This office is in the process of conducting a competition set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) with an anticipated award date of on/about 1 April 2011. 7.Determination of Fair and Reasonable Price: The anticipated price to the Government is $24,582.84. IAW FAR 13.106-3(a)(2)(ii) pricing is identical to the original contract negotiated pricing for the option year two renewal and is determined fair and reasonable. Ref: Contract VA260-P-0646. 8.Market Survey (FAR 10): Market research was not formally conducted for this service, but prior to the award of the initial contract that expired; By George submitted the proposal that was determined to be best value to the government. Since the price and the level of services are not changing and based on the urgency of this request, further market analysis was not conducted. Furthermore, in order to ensure uninterrupted housekeeping for our Veterans in the CBOC and the extreme urgency of continuing services without interruption, it is in the Government's best interest to award this six month interim contract to the incumbent By George LLC. 9.Other Considerations: None. 10.Listing of Sources that expressed, in writing, an interest in the acquisition: None. 11.Statement of Actions to Overcome Barriers to Competition: See line #6. 12.Requirements Certification: I certify that the requirement outlined in this justification is a bonafide need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. //Signed//10/13/2010 __________________________________________________________ Chris FosterDate CBOC Coordinator VAPSHCS 13.Approvals in accordance with FAR 6.304 a.Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. //Signed// 10/14/2010 _____________________________ ________________________ Craig S. Magee Date Contracting Officer VISN 20 b.Acquisition Manager's Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. //Signed//10/14/2010 ______________________ ________________________ Deborah F. Nash Date Deputy Acquisition Branch Chief, North Branch VISN 20 c. NCM's Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. //Signed//10/18/2010 _______________________________________________ Lynnial TrustyDate Network Contract Manager VISN 20
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/c54afdd4015c8f4ff2acc84aeac973a6)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA663-C11735 VA663-C11735_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=160335&FileName=-463.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=160335&FileName=-463.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02314571-W 20101023/101021233939-c54afdd4015c8f4ff2acc84aeac973a6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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